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Executive Administrative Coordinator

2 months ago

Fort Lauderdale, Florida, United States Jobot Full time
Dynamic Administrative Support Role in a Legal Environment

Overview:
This position offers an exciting opportunity for a highly organized and motivated individual to provide comprehensive administrative assistance within a legal firm. The successful candidate will be instrumental in ensuring smooth operations and supporting the legal team effectively.

Key Responsibilities:
  • Deliver high-level administrative support to the legal team, including calendar management, meeting scheduling, and travel coordination.
  • Prepare and refine presentations, spreadsheets, and various documents as required.
  • Oversee event coordination, ensuring meticulous attention to detail from start to finish.
  • Manage sponsorships and memberships, collaborating with relevant parties for seamless operations.
  • Prepare and process legal documents while maintaining confidentiality and accuracy.
  • Maintain an organized filing system for easy reference and information retrieval.
  • Perform general office duties, including supply ordering and basic bookkeeping tasks.
  • Provide exceptional customer service while liaising with clients and external vendors.
  • Assist in the preparation and coordination of board meetings and significant events.
  • Adapt to perform additional duties as assigned, showcasing flexibility and adaptability.

Qualifications:
  • At least 5 years of experience in an administrative capacity, preferably in the legal sector.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
  • Outstanding organizational skills with the ability to manage multiple priorities and meet deadlines.
  • Excellent verbal and written communication abilities.
  • Strong attention to detail and effective problem-solving skills.
  • Proven capability to handle confidential information with discretion.
  • Ability to work independently as well as collaboratively within a team.
  • Experience in event planning and management.
  • Familiarity with office management systems and procedures.
  • A high school diploma is required; additional qualifications as an Administrative Assistant or Secretary are advantageous.

If you are a proactive individual with a positive attitude who thrives in a fast-paced environment, this role presents a valuable opportunity to contribute significantly within a supportive legal framework.