Department Coordinator, GIS and EVST

4 days ago

Redlands, California, United States University of Redlands Full time
Job Summary

We are seeking a highly organized and detail-oriented Department Coordinator to provide administrative support to the Departments of GIS and Environmental Studies (EVST) at the University of Redlands. The successful candidate will serve as a confidential assistant to the Department Chairs and faculty, providing support in coordination and implementation of day-to-day office operations.

Key Responsibilities
  • Coordinate and perform administrative support functions, including records administration and customer service.
  • Collaborate with Department Chairs on event planning and execution, including booths at Esri and other GIS-related conferences.
  • Serve as the first point of contact for students, staff, faculty, and visitors.
  • Work with domestic and international undergraduate and graduate students.
  • Assist in the administration of academic department programs, including coordination with other academic departments, campus programs, student groups, and offices within the University.
  • Coordinate campus events and programs, including logistical support, scheduling, and preparation of materials.
  • Provide clerical support, including filing, maintaining records, sorting and distributing mail.
  • Assist with budget management, processing check requests and reimbursement requests for expenses related to faculty activities and travel.
  • Provide information to visitors, administration, faculty, students, and parents in person, via email, and over the telephone.
  • Coordinate, prepare, and edit materials, communications, reports, and other materials related to program management, course schedules, and classrooms.
  • Maintain department confidentiality and safeguard operations by keeping information confidential.
  • Adhere to all safety and housekeeping policies and procedures.
  • Coordinate activities, instruct, review, and assign work, and complete performance evaluations of student workers.
  • Update and maintain departments and faculty information on the University Website, ensuring visibility and accuracy of information on all relevant pages.
  • Utilize databases to collect and chart enrollment and advising data, producing regular data reports for academic planning and scheduling.
  • Coordinate department dinners and events, including announcement, list serve development, collecting RSVPs and monies, selecting menus, and producing name tags.
  • Support department initiatives, including advisory boards, scholarship programs, and annual events.
  • Maintain and order office supplies and materials as needed.
  • Maintain classroom spaces within the building, coordinating setup, access, and reservations.
Qualifications
  • Bachelor's degree required or work experience equivalent.
  • Three years of administrative support experience or related experience, including the ability to use Microsoft Office software programs.
  • Bilingual in Spanish is preferred.
  • A valid California Class C driver's license with a good driving record is required.
  • This position requires flexibility to work evening and weekend hours, as well as the ability to travel, as required.
Working Conditions

This position is primarily based in an office environment, with occasional travel to various locations to attend meetings and conduct work. The incumbent will regularly sit for long periods, walk short distances, and use hands and fingers to operate an electronic keyboard or other office machines.

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