Document Management Specialist
3 weeks ago
Job Summary: We are seeking a highly organized and detail-oriented Document Management Specialist to join our team at EPIC Piping. In this role, you will be responsible for storing, managing, and tracking company documents, as well as scanning, imaging, and maintaining documents in accordance with our document lifecycle procedures.
Key Responsibilities:
- Store and manage company documents in a secure and organized manner.
- Scan and image documents, and maintain them in accordance with our document lifecycle procedures.
- Control the retrieval of documents and ensure that they are easily accessible to authorized personnel.
- Receive and process Requests for Information (RFIs) from employees and clients, and maintain tracking logs.
- Assist project managers in developing and maintaining documents such as meeting minutes, drawings, specifications, approvals, and related items.
- Provide training to employees on records management procedures and policies, including documentation, retention, retrieval, destruction, and disaster recovery.
- Assist with file migrations and audits, including preparing spool dossiers, submitting final dossiers to customer inspectors, and maintaining and verifying lots for welders and line class.
Requirements:
- High School Diploma or GED; preferred
- 1+ Years' Experience in a related field
- Proficient in Microsoft Office
- No specific certification or licenses required
What We Offer:
- Industry-leading training and development programs
- Competitive insurance and benefit options
- Company-paid life insurance and long-term disability insurance
- Paid vacation and holiday time
- Traditional and Roth 401(k) plans available (50% company match up to 6% contributed by the employee)
- Career growth opportunities through hands-on training and mentorships
- Work alongside industry leaders and mentors
- Training and development programs to help you build the skills and knowledge you need to excel in your role and advance your career
- Coaching from experienced leaders who are dedicated to helping you grow and reach your full potential
- Opportunities to take on new challenges and responsibilities that will stretch your abilities and expand your horizons
- A supportive and collaborative work environment where you are encouraged to share your ideas and contribute to our shared goals
About Us:
EPIC Piping is one of the largest privately owned and fastest-growing pipe fabrication firms in the world. With over three decades of experience and backgrounds extending from engineering to welding, we provide unmatched experience servicing the chemical, power, refining, offshore, and oil & gas industries. As an equal opportunity employer, we are committed to the development of our employees and strive to promote an environment that fosters personal training and development. We believe that investing in our employees is essential to our success, and we are looking for motivated individuals who are willing to invest in themselves and their future.
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