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Financial Operations and Grant Management Specialist

2 months ago

Boston Massachusetts, United States Tufts University Full time

Overview:


The Tufts Center for Study of Drug Development (Tufts CSDD) is a distinguished, multi-disciplinary non-profit research institution affiliated with the Tufts University School of Medicine.

Tufts CSDD engages in grant-supported empirical research focusing on trends, strategies, practices, and outcomes in drug development. The center also offers educational initiatives and resources aimed at assisting drug developers, regulators, and policymakers in enhancing the quality and efficiency of pharmaceutical development, review, and utilization.


CSDD is in search of a skilled Financial Administrator/Bookkeeper to oversee the management of financial operations, which includes invoicing, expense management, grant payment monitoring, budget oversight, and financial reporting.


Key Responsibilities:
In this role, utilizing Tufts University financial systems, the Financial Administrator/Bookkeeper will be tasked with the following:

1. Manage grant award processes

2. Prepare and dispatch invoices

3. Enter and process accounts payable and receivable

4. Handle faculty and staff travel expenses and reimbursements

5. Process credit card transactions and purchases

6. Manage payments for contractors, freelancers, and vendors

7. Oversee subscription orders, report purchases, and credits

8. Facilitate registrations for professional development programs

9. Ensure accurate entries into university systems (e.g., requisition, procurement, grant management, travel cost, and financial management)

10. Monitor staff timesheets and track vacation, personal, and sick leave

11. Assist in onboarding new personnel

12. Engage with clients to discuss payment terms and resolve discrepancies

13. Follow up with clients to collect overdue payments

14. Collaborate with principal investigators to set grant budgets, resource allocations, and grant expenditures

15. Reconcile financial reports for each project

16. Prepare and review financial forecasts and budgets

17. Conduct month-end, quarterly, and year-end financial closings

18. Work alongside other university administrative departments to coordinate finance and contracting activities

Qualifications:

Basic Requirements:
1. Minimum of 3 years of relevant experience in bookkeeping and accounting

2. Proficient in Microsoft Excel and Quickbooks Online for accounting and financial tracking

3. Ability to manage multiple projects concurrently

4. Highly organized and detail-oriented

5. Experience in managing federal grants

6. Strong data entry capabilities

Preferred Qualifications:
1. Familiarity with other Microsoft Office Suite applications (Word, PowerPoint, etc.) and virtual meeting tools

2. Excellent organizational and follow-through skills

3. Experience in an academic institution handling financial data and information

4. Bachelor's degree in a related discipline