Current jobs related to IT Administration Assistant Manager - New York, New York - Metropolitan Transportation Authority
-
Administrative Management Specialist
1 week ago
New York, New York, United States Federal Transit Administration Full timeJob SummaryThis position is available in the Federal Transit Administration's (FTA) Region 2 Office in New York, New York. The Region 2 Office is responsible for providing Federal financial assistance, programmatic and project management oversight, and technical assistance to States, municipalities, metropolitan planning organizations, and public...
-
Administrative Support Specialist
2 weeks ago
New York, New York, United States Arc Fund Manager LLC Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Arc Fund Manager LLC.The successful candidate will provide administrative support to our team, including reception duties, scheduling, and communication tasks.Key Responsibilities:Provide exceptional administrative support to our team,...
-
Administrative Support Specialist
2 weeks ago
New York, New York, United States Multi-Billion Dollar Asset Manager Full timeAdministrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to provide support to our Asset Management team. The ideal candidate will have a strong background in administrative tasks and be able to multitask with ease.Responsibilities:Manage and coordinate calendars, schedule meetings, and prepare...
-
Administrative Coordinator
2 months ago
New York, New York, United States Multi-Billion Dollar Asset Manager Full timeA leading Multi-Billion Dollar Asset Manager is seeking an experienced professional to provide administrative support on a floating basis. The role will be responsible for all classic corporate administrative tasks with the ability to take on some project-based work. The company has a great culture and offers strong compensation packages (base salary + OT +...
-
Administrative Support Specialist
1 week ago
New York, New York, United States Multi-Billion Dollar Asset Manager Full timeA leading Multi-Billion Dollar Asset Manager seeks a highly skilled Executive Assistant to provide administrative support to a team of investment professionals. The ideal candidate will have experience managing calendars, preparing presentations, and coordinating travel itineraries.Key Responsibilities:Manage complex calendars for multiple...
-
Executive Administrative Coordinator
2 months ago
New York, New York, United States Multi-Billion Dollar Asset Manager Full timeA prominent Multi-Billion Dollar Asset Manager is in search of a skilled Administrative Coordinator to deliver comprehensive support across various functions. This position entails a wide range of traditional corporate administrative responsibilities, along with opportunities to engage in project-oriented tasks. The organization prides itself on its positive...
-
Assistant Administration Manager
2 weeks ago
New York, New York, United States Hong Kong Trade Development Council Full timeJob Title: Assistant Administration ManagerHong Kong Trade Development Council is seeking a highly skilled Assistant Administration Manager to join our team in New York.Job Responsibilities:Ensure accurate and timely payment processing and journal entries in accordance with corporate guidelines.Reconcile monthly bank statements and payroll data to ensure...
-
Administrative Support Specialist
1 week ago
New York, New York, United States Revel IT Full timeJob SummaryWe are seeking a highly organized and proactive Administrative Support Specialist to provide comprehensive support to our C-Suite Executive. The ideal candidate possesses a strong understanding of travel logistics, exceptional communication skills, and the ability to anticipate the executive's needs. The role will involve managing calendars,...
-
New York, New York, United States VETERANS HEALTH ADMINISTRATION Full timeJob Summary:We are seeking a highly skilled Construction Control Manager to join our team at VETERANS HEALTH ADMINISTRATION. As a key member of our Facilities Management Engineering Project Section, you will play a vital role in overseeing the construction operations, ensuring quality and quantity of materials and equipment, and adhering to plans and...
-
Assistant General Manager
2 weeks ago
New York, New York, United States VETERANS HEALTH ADMINISTRATION Full timeJob SummaryWe are seeking a highly skilled Assistant General Manager to join our team at the Veterans Health Administration. As a key member of our leadership team, you will be responsible for overseeing the daily operations of our food service facilities, ensuring exceptional customer service, and promoting a positive work environment.Key...
-
Assistant Administration Manager
1 month ago
New York, New York, United States Hong Kong Trade Development Council Full timeJob Title: Assistant Administration ManagerThe Hong Kong Trade Development Council (HKTDC) is a statutory body that promotes Hong Kong's trade with the world. We are seeking a highly skilled and experienced Assistant Administration Manager to join our team in New York.Job Responsibilities:A) Accounting duties:Ensure payments and journal entries are in...
-
Oracle WebLogic Administrator
1 week ago
New York, New York, United States NYC IT Inc Full timeJob Title: Oracle WebLogic AdministratorJob Summary: We are seeking a highly skilled Oracle WebLogic administrator to join our team at NYC IT Inc. The ideal candidate will have extensive experience in administering Oracle WebLogic Server in enterprise environments, with a strong focus on installation, configuration, and maintenance of WebLogic Server...
-
Office Manager and Administrative Assistant
1 week ago
New York, New York, United States Temasek International Pte Ltd Full timeJob Summary:We are seeking an experienced Office Manager and Administrative Assistant to join our team at Temasek International Pte Ltd. The successful candidate will be responsible for providing administrative support to our senior professionals, managing office operations, and ensuring the smooth running of our office.Key Responsibilities:* Provide...
-
Administrative Assistant
2 weeks ago
New York, New York, United States Eden Recruitment Full timeAdministrative Support for a Growing Hedge FundEden Recruitment is partnering with a rapidly expanding hedge fund in New York to find a highly organized and personable Administrative Assistant. This exciting opportunity offers a chance to join a dynamic team at the forefront of the financial industry.As an Administrative Assistant, you will play a crucial...
-
Administrative Assistant
2 weeks ago
New York, New York, United States Rockefeller University Full timeJob Title: Administrative AssistantReporting to the Medical Director, the Administrative Assistant plays a vital role in supporting various administrative functions at the Rockefeller University Hospital. This includes managing payments to vendors and on-call physicians, working with chief scholars and other physicians to ensure 24/7 coverage of the...
-
Administrative Assistant
2 months ago
New York, New York, United States Eden Recruitment Ltd Full timeEden Recruitment Ltd is pleased to be partnering with a rapidly expanding hedge fund to find a highly organized and personable Administrative Assistant & Office Coordinator. This role offers an exciting opportunity for a proactive individual to join a dynamic team at the forefront of the financial industry.As an Administrative Assistant & Office Coordinator,...
-
Administrative Assistant
2 weeks ago
New York, New York, United States APTIM Full timeAbout the RoleWe are seeking an Administrative Assistant to join our team at APTIM, a company that makes a meaningful impact on the world. As an Administrative Assistant, you will provide critical support to our project team, ensuring the smooth operation of our construction management program in Upper Manhattan and Brooklyn.Key ResponsibilitiesProvide...
-
Administrative Assistant
3 weeks ago
New York, New York, United States The Expansion Group , Inc. Full timeAbout The Expansion Group Inc.The Expansion Group Inc. is a dynamic family office specializing in real estate and venture capital investments. We pride ourselves on our innovative approach and commitment to excellence in managing a diverse portfolio.Job Title: Administrative AssistantThe Administrative Assistant will play a crucial role in providing...
-
Administrative Assistant
2 weeks ago
New York, New York, United States Intelliswift Full timeJob Title: Administrative AssistantJob ID: Job Title: Administrative Assistant Duration: 12 Months Location: New York, NY Pay Rate: $50.72/HR Required Skills: Must be a self-starter, with excellent attention to detail and follow-up skills. Demonstrated ability to manage multiple assignments, meet deadlines, coordinate several calendars and schedule a...
-
Administrative Assistant
2 weeks ago
New York, New York, United States Amtrak - The National Railroad Passenger Corporation Full timeJob SummaryAmtrak - The National Railroad Passenger Corporation seeks an experienced Administrative Assistant to provide high-level administrative support to executive and senior management. The ideal candidate will have a strong background in administrative services, with expertise in program coordination, operations, and business services.Key...
IT Administration Assistant Manager
2 months ago
This is a resume-based position in the collective bargaining unit represented by the Transportation Communications Union (TCU) and will be governed by the terms of the associated TCU collective bargaining agreement for IT employees.
Key Responsibilities- Provide services and oversight for the MTA IT Department within the areas of Procurement Coordination, Budget Management, and Human Resources Support.
- Plan and forecast multiyear procurement and budget requirements, manage incumbents and vacancies to achieve budget targets, and ensure compliance with procurement, budget, and HR policies, guidelines, and best practices.
- Maintain an appropriate level of organization and control via the design and production of routine and ad hoc reports and summaries to management.
- Coordinate and implement critical projects as defined by the CIO, which may require participation in activities outside of IT such as Budget, Procurement, Audit, Human Resources, and Labor Relations.
- Track the status of over 800 active IT contracts to ensure renewals are processed without a break in service.
- Work with IT and Agency Procurement staff to resolve procurement issues and advise senior staff on feasible options.
- Review, recommend, coordinate, monitor, and control all purchase requisitions.
- Enter requisitions into PeopleSoft, including justification comments.
- Coordinate vendor payments, including the distribution of invoices and physical receipting in PeopleSoft.
- Oversee Procurement and travel card usage and compliance.
- Develop short- and long-term strategies to ensure funds are in place for planned requirements as well as emergency needs.
- Secure funds for new needs and participate in the IT Governance process. Review budget requests for substance, need, and conformity with MTA policies and commitments.
- Prepare mid-year and year-end forecasts, monitor spending, and secure rollover of unspent funds.
- Track planned and actual expenses and support the annual accrual process.
- Produce budget books, average rate tables, and other IT Finance reference materials.
- Investigate and resolve budget variances.
- Support the processes for employee hires and separations and input and maintain information in PeopleSoft.
- Maintain information on current incumbents and monitor vacancies.
- Assist with new employee on-boarding and employee performance reviews.
- Develop and update organizational charts.
- Produce reports on overtime usage and secure cap waivers as needed.
- Process travel and training requests and tuition disbursements.
- Provide administrative support, including employee building and transportation passes and process membership dues and subscriptions requests.
- Support processes for special circumstances (FMLA, ADA, RTW, LTS, STD, modified work schedule, etc.).
- Coordinate Labor Relations responses, including disciplinary event tracking, employee recognition, and employee suggestion programs.
- Support paid and unpaid college aide/intern programs.
- Outstanding organizational and quantitative skills as well as experience managing and resolving complex resource allocation problems.
- Ability to perform high-volume work accurately and independently.
- Negotiation and interpersonal skills to successfully obtain cooperation and engagement from employees who do not directly report to this position.
- Excellent written and oral communications skills and ability to creatively propose action plans to address urgent business requirements.
- Basic knowledge of IT hardware, software, and equipment.
- Strong skills with MS Office suite and/or comparable applications, with the ability to learn new software with minimal formal training.
- Knowledge of MTA and Agency operations and related budget, procurement, and HR practices and culture.
- Familiarity with Hyperion Planning financial system and PeopleSoft Procurement and HR modules.
- Bachelor's degree in Business Administration, Finance, Public Administration, or equivalent degree or 5 years of progressively responsible experience in Budget, Procurement, or Human Resources.
