Administrative Coordinator

6 days ago


Virginia Beach, Virginia, United States Insight Global Full time

Job Summary:

Insight Global is seeking a highly organized and detail-oriented Administrative Assistant to join our team in Virginia Beach. As the first point of contact for our office, you will be responsible for providing exceptional customer service, managing administrative tasks, and supporting the day-to-day operations of our engineering consulting branch.

Key Responsibilities:

  • Provide front desk coverage, greeting visitors, and directing them to the appropriate personnel
  • Manage incoming and outgoing mail, shipments, and packages
  • Maintain a clean and organized office environment, including the kitchen and common areas
  • Proofread, format, and compile documents, reports, and presentations using MS Word and Adobe PDF
  • Create and maintain spreadsheets, formatting, data entry, sorting, filtering, and printing
  • Develop and edit slide content using MS PowerPoint
  • Conduct quality control on emails, files, and submittals
  • Manage large print jobs, burning files to CDs, and maintaining records
  • Order and maintain office supplies, including inventory management
  • Post and edit Word documents, PowerPoint presentations, and Excel spreadsheets
  • Troubleshoot computer connectivity issues and request assistance from IT
  • Connect and maintain content on TV displays
  • Assist with onboarding new employees, setting up office space, and providing necessary equipment
  • Perform other administrative tasks as assigned

Requirements:

  • 3+ years of experience in an administrative capacity within a corporate office
  • Ability to work independently and as part of a team
  • MS Office proficiency, including Word, Excel, PowerPoint, and Adobe Acrobat

Preferred Qualifications:

  • Experience in a similar role within an engineering field
  • Excellent communication and written skills

Benefits:

Insight Global offers a comprehensive benefits package, including medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.



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