Billing and Collections Specialist

2 months ago


Addison, Texas, United States Rolfson Oil Full time
Job Overview

Rolfson Oil, LLC is a dynamic fuel supply and logistics organization dedicated to meeting the fueling requirements of the oil and natural gas sector. Established in 1985, Rolfson Oil has been a reliable provider of bulk fuel and lubricants across various states.

Benefits:

  • Hourly Wage: $22
  • Comprehensive Medical, Dental, and Vision insurance options
  • 401K Retirement Plan
  • No-cost Basic Life Insurance, Long Term Disability Insurance, and AD&D Insurance
  • Overtime compensation for hours exceeding 40 per week
  • Weekly Payroll
  • Pay Card availability
  • Access to online pay stubs
  • 24/7 support from the office
Position Summary

The Accounts Receivable Specialist is responsible for managing invoices and ticketing within our ordering and accounting systems. The ideal candidate should possess a solid understanding of accounting practices and be capable of handling daily financial transactions. This role acts as a bridge between clients, sales teams, and the organization, providing essential support for departmental success. Strong organizational abilities, data management experience, and exceptional communication and record-keeping skills are crucial for success in this position.

Key Responsibilities
  • Establish objectives for the accounts receivable team that align with departmental goals.
  • Oversee the daily processing of tickets from the ordering system, ensuring all necessary documentation is uploaded and approved for billing.
  • Coordinate with relevant parties to obtain any additional documentation required from customers to facilitate invoice approval and payment.
  • Maintain and update the 'Missing Ticket List' on a daily basis.
  • Assist in resolving customer disputes that arise during the billing process.
  • Organize and maintain all accounts receivable documentation to fulfill business requirements.
  • Perform accounts receivable and collections tasks as assigned.
  • Accurately input accounting information into the relevant accounting systems.
  • Support with invoicing, mailings, bank deposits, and other essential tasks.
  • Conduct bookkeeping activities.
  • Execute other duties as assigned.
Qualifications

Required Experience:

  • Demonstrated experience in an Accounts Receivable role.
  • Familiarity with QuickBooks.
  • Ability to maintain confidentiality.
  • Strong attention to detail, deadlines, and discretion.
  • Team management and negotiation skills.
  • Associate degree preferred.
  • Capacity to manage a high volume of transactions.
  • Prior office or administrative experience.
  • Preferred background in finance.
  • Proficient in computer skills, including typing, scanning, and Excel.
  • Able to multitask in a fast-paced environment.
  • Hands-on experience with accounting software.

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