Experienced Legal Support Specialist
2 weeks ago
About the Position:
We are looking for a skilled and dedicated Hybrid Legal Administrative Coordinator to join our esteemed law firm. The successful candidate will deliver high-level administrative assistance to our managing partners, ensuring the efficient functioning of our office. This role presents a unique chance to thrive in a dynamic environment where your organizational, communicative, and problem-solving skills will be highly regarded.
Key Responsibilities:
- Oversee intricate calendars, organize meetings, and coordinate travel arrangements for attorneys.
- Provide extensive administrative support, including document management, email oversight, and meeting facilitation.
- Draft and refine legal documents, contracts, and reports with meticulous attention to detail.
- Conduct legal research and guarantee compliance with legal standards in all operations.
- Handle sensitive information with the highest level of confidentiality and integrity.
- Manage office operations, including budget oversight and project coordination.
- Facilitate effective communication within the team and with clients, showcasing exceptional customer service skills.
- Utilize advanced skills in MS Office and relevant software to optimize efficiency.
- Prepare and oversee expense reports, ensuring accuracy and timely submission.
- Assist in decision-making processes and conflict resolution as needed.
- Support managing partners in various tasks and initiatives.
- Demonstrate strong multitasking abilities, effectively balancing and prioritizing multiple projects.
Qualifications:
- Bachelor's degree in a relevant field.
- A minimum of 3 years of experience in a similar capacity within a law firm.
- Outstanding organizational and time management capabilities.
- Advanced proficiency in MS Office Suite and familiarity with relevant legal software.
- Strong written and verbal communication skills.
- Excellent problem-solving and analytical thinking skills.
- Ability to manage confidential information with discretion.
- Proven experience in legal research, document preparation, and contract analysis.
- Exceptional attention to detail, particularly in proofreading and editing.
- Demonstrated ability to work effectively both independently and as part of a team.
- Capacity to multitask and work proactively in a fast-paced setting.
- Outstanding customer service and interpersonal skills.
- Experience in budget management and project oversight.
We look forward to welcoming a new member to our team who is eager to contribute to our success.
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