Experienced Legal Support Specialist

2 weeks ago


Austin, Texas, United States Jobot Full time
Hybrid Legal Administrative Coordinator / Law Firm / 401K Match / Flexible Hours / Excellent Benefits

About the Position:

We are looking for a skilled and dedicated Hybrid Legal Administrative Coordinator to join our esteemed law firm. The successful candidate will deliver high-level administrative assistance to our managing partners, ensuring the efficient functioning of our office. This role presents a unique chance to thrive in a dynamic environment where your organizational, communicative, and problem-solving skills will be highly regarded.

Key Responsibilities:
  • Oversee intricate calendars, organize meetings, and coordinate travel arrangements for attorneys.
  • Provide extensive administrative support, including document management, email oversight, and meeting facilitation.
  • Draft and refine legal documents, contracts, and reports with meticulous attention to detail.
  • Conduct legal research and guarantee compliance with legal standards in all operations.
  • Handle sensitive information with the highest level of confidentiality and integrity.
  • Manage office operations, including budget oversight and project coordination.
  • Facilitate effective communication within the team and with clients, showcasing exceptional customer service skills.
  • Utilize advanced skills in MS Office and relevant software to optimize efficiency.
  • Prepare and oversee expense reports, ensuring accuracy and timely submission.
  • Assist in decision-making processes and conflict resolution as needed.
  • Support managing partners in various tasks and initiatives.
  • Demonstrate strong multitasking abilities, effectively balancing and prioritizing multiple projects.


Qualifications:
  • Bachelor's degree in a relevant field.
  • A minimum of 3 years of experience in a similar capacity within a law firm.
  • Outstanding organizational and time management capabilities.
  • Advanced proficiency in MS Office Suite and familiarity with relevant legal software.
  • Strong written and verbal communication skills.
  • Excellent problem-solving and analytical thinking skills.
  • Ability to manage confidential information with discretion.
  • Proven experience in legal research, document preparation, and contract analysis.
  • Exceptional attention to detail, particularly in proofreading and editing.
  • Demonstrated ability to work effectively both independently and as part of a team.
  • Capacity to multitask and work proactively in a fast-paced setting.
  • Outstanding customer service and interpersonal skills.
  • Experience in budget management and project oversight.


We look forward to welcoming a new member to our team who is eager to contribute to our success.

  • Austin, Texas, United States THE WILLIAMS LAW FIRM Full time

    Legal Support Specialist RoleWe are seeking a dedicated Legal Support Specialist to enhance our team and deliver essential assistance to our legal professionals.Key Responsibilities:Coordinating schedules and calendars for criminal cases;Engaging with clients and managing their obligations;Assisting in the collection and evaluation of evidence for criminal...


  • Austin, Texas, United States Lorenz & Lorenz, PLLC Full time

    Company OverviewLorenz & Lorenz, PLLC is a dedicated personal injury law firm located in Austin, Texas. Our firm is committed to guiding individuals and their families through the complexities of the personal injury legal landscape. With a strong emphasis on injury claims, our mission is to provide unwavering support to those affected by the negligence of...


  • Austin, Texas, United States Jobot Full time

    About the RoleWe are seeking a highly skilled and experienced Legal Assistant to join our growing team at Jobot. This role is crucial in supporting our legal team with a variety of administrative tasks.Key ResponsibilitiesProvide comprehensive administrative support to our legal team, including managing schedules, coordinating meetings, and maintaining case...


  • Austin, Texas, United States Fee Smith & Sharp Full time

    Job OverviewFee, Smith, and Sharp, LLP is in search of a skilled and dedicated legal support specialist to enhance our legal department.Key Responsibilities:Examine client documents prepared by attorneys, draft correspondence, follow up with clients, coordinate client meetings, and manage attorneys' schedules.Oversee accounts receivable and payable, as well...


  • Austin, Texas, United States Jobot Full time

    Legal Assistant / Competitive Salary / Excellent Benefits / Career Advancement OpportunitiesThis position is hosted by Jobot.About Us:We are a reputable law firm looking for a dedicated and experienced Legal Assistant to enhance our dynamic team. This position plays a vital role in providing administrative support to our legal professionals. The successful...


  • Austin, Texas, United States SECRETARY OF STATE Full time

    Legal Assistant III Role at SECRETARY OF STATEWe are seeking a skilled Legal Assistant III to provide high-level support to our legal team. This position involves a variety of tasks aimed at assisting attorneys in the preparation and management of legal documents and case files.Key Responsibilities:Preparing and drafting legal documents, including pleadings,...


  • Austin, Texas, United States LHH Recruitment Solutions Full time

    Position Overview:This role is designed to assist attorneys in managing all facets of intricate litigation cases. The position promotes a positive team environment, offers a flexible work schedule, and includes a competitive compensation and benefits package.Key Responsibilities: Deliver thorough administrative and litigation assistance to a group of...


  • Austin, Texas, United States Jobot Full time

    Litigation Paralegal Position:Our client, a well-respected law firm with extensive experience, is in search of a skilled and committed Litigation Paralegal to enhance their vibrant legal team. This role presents a chance for professional advancement, a competitive salary, and a robust benefits package.About the Firm:Focusing on environmental and utility law,...


  • Austin, Texas, United States SECRETARY OF STATE Full time

    Legal Assistant Role at SECRETARY OF STATEWe are in search of a skilled Legal Assistant to provide essential support to our legal team. This position involves assisting attorneys with the preparation and management of legal documentation and research.Key Responsibilities:Preparing legal documents including pleadings, motions, and briefsConducting thorough...


  • Austin, Texas, United States Pappas Grubbs Price PC Full time

    Position Overview: We are seeking qualified candidates with a minimum of three (3) years of full-time experience in a billable paralegal or legal assistant role. Ideal candidates will demonstrate self-motivation, a commitment to excellence, and exceptional attention to detail.Key Responsibilities:Manage attorney calendars and schedules, coordinating with...


  • Austin, Texas, United States Wegman Full time

    Join Our Esteemed Legal DepartmentWe are in search of a skilled **IP Legal Secretary** to enhance our dynamic team at Wegman. The ideal candidate will have a minimum of **5 years** of experience in legal support, particularly in **patent law**, with a comprehensive understanding of **USPTO** guidelines and protocols. We value candidates who are...


  • Austin, Texas, United States TEXAS LEGAL SERVICES CENTER Full time

    Position OverviewThe Legal Counsel for Medical-Legal Initiatives plays a vital role within the Veterans Legal Assistance Project (VLAP) team, focusing on the legal challenges faced by veterans in various civil law matters. This position involves delivering direct legal services, which encompass legal advice, referrals, and representation for veterans and...


  • Austin, Texas, United States SECRETARY OF STATE Full time

    Legal Assistant Role at the Secretary of StateWe are in search of a proficient Legal Assistant to provide essential support to our legal team. This position involves engaging in research, document preparation, and various administrative tasks critical to our operations.Key Responsibilities:Preparing legal documents including pleadings, motions, and...


  • Austin, Texas, United States LHH Recruitment Solutions Full time

    Job OverviewPosition Summary: We are seeking a skilled Corporate Legal Specialist to support our legal team in various corporate matters. The ideal candidate will possess extensive experience in corporate law and demonstrate a strong ability to manage legal documentation and compliance.Key Responsibilities:Conduct thorough legal research on corporate laws,...


  • Austin, Texas, United States 5 Legal Full time

    Technology Transactions Associate PositionWe are a leading law firm seeking a skilled associate to enhance our Technology Transactions practice. The ideal candidate will possess a minimum of 5 years of relevant experience in this specialized field.Key Responsibilities:Manage and advise on commercial agreements, data protection, and cybersecurity...


  • Austin, Texas, United States Gables Search Group Full time

    Overview: Gables Search Group is representing a distinguished law firm seeking a proficient Litigation Assistant or Legal Secretary. This position is pivotal in facilitating various stages of litigation, providing essential support to attorneys and partners throughout the process.Core Responsibilities:Docket Oversight: Effectively oversee and maintain the...


  • Austin, Texas, United States TEXAS LEGAL SERVICES CENTER Full time

    Position OverviewThe Veterans Legal Support Attorney plays a crucial role within the TEXAS LEGAL SERVICES CENTER, focusing on the legal challenges faced by veterans in various civil law matters. This position involves delivering direct legal assistance, which includes providing legal advice, making referrals, and representing veterans and their eligible...


  • Austin, Texas, United States Gables Search Group Full time

    Overview: Gables Search Group is seeking a proficient and detail-oriented Litigation Legal Secretary or Assistant to support a dynamic legal team. This position is integral to the litigation process, providing essential support from case initiation to conclusion.Key Responsibilities:Docket Management: Oversee and maintain comprehensive dockets for attorneys...


  • Austin, Texas, United States Gables Search Group Full time

    About the Role: A distinguished legal firm is seeking a proficient and detail-oriented Litigation Legal Secretary or Assistant to enhance their litigation support team. This position is integral to the litigation process, providing comprehensive assistance from case initiation to post-trial activities, while collaborating closely with attorneys and...


  • Austin, Texas, United States Jobot Full time

    Legal Administrative Coordinator / Law Firm / Competitive Benefits / Flexible Work ScheduleAbout the Role:We are looking for a dedicated and skilled Legal Administrative Coordinator to join our esteemed law firm. The ideal candidate will play a crucial role in providing high-level administrative assistance to our managing partners, ensuring the efficient...