Executive Assistant
1 week ago
Job Summary
JLL is seeking an experienced Executive Assistant to provide high-level administrative support to our CFO and Markets Advisory team. This role will be responsible for coordinating complex travel arrangements, managing calendars, and ensuring seamless execution of administrative tasks.
Key Responsibilities
- Provide senior-level executive administrative support, including calendar management, meeting coordination, and travel arrangements.
- Anticipate and meet the needs of senior leaders, including securing meeting spaces, technology, and other logistical requirements.
- Organize and distribute global financial communications, ensuring timely and accurate delivery.
- Manage and plan complex travel itineraries, including domestic and international trips.
- Collaborate with the support team to ensure day-to-day office activities run smoothly.
- Ensure executives are prepared for meetings, including securing materials and making recommendations for improvement.
- Prepare documents, proofread for accuracy, and make recommendations for improvement.
- Host and support visiting executives, ensuring a seamless experience.
- Support HR and Recruiting with candidate interviews, schedules, onboarding, and out-processing.
- Liaise regularly with various teams, including Enhanced Support Technology, Food and Beverage Services, Facilities, Reception, and Document Center.
- Provide backup support for Finance Leaders as needed.
- Plan team meetings, including food and beverage arrangements.
- Other tasks as assigned.
Requirements
- 7+ years of experience in an executive support role.
- Proven ability to handle confidential information discreetly and diplomatically.
- Previous experience in an Executive Assistant role at a large, global firm is strongly preferred.
- Advanced Microsoft Office product knowledge (Excel, Word, PowerPoint, and Outlook) required.
Personalized Benefits
JLL offers a comprehensive benefits package that prioritizes mental, physical, and emotional health, including:
- 401(k) plan with matching company contributions.
- Comprehensive Medical, Dental, and Vision Care.
- Paid parental leave at 100% of salary.
- Paid Time Off and Company Holidays.
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