Administrative Assistant

2 months ago

Escondido, California, United States Bilbro Construction Company Inc. Full time
About the Job:

Are you looking for a challenging and rewarding role in the construction industry? Bilbro Construction Company Inc. is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our Accounting Department and Office Manager. Your duties will include managing accounts, performing weekly and monthly bookkeeping, inputting invoices, reconciling payroll time sheets, setting up employee benefits, and monitoring and administering lien releases. You will also be responsible for maintaining accurate cost coding for projects and administration, monitoring and processing certified payrolls, and assisting in the preparation of Sales & Use Tax Reports. Additionally, you will be responsible for updating weekly check logs for AP check runs, fielding communications with clients and vendors, fact-checking, filing, and other duties as needed. If you have a strong attention to detail, excellent communication skills, and experience in the construction industry, we encourage you to apply for this exciting opportunity.

Responsibilities:
  • Manage accounts and perform weekly and monthly bookkeeping.
  • Input all invoices in Paperless for Project Managers' approval.
  • Help to reconcile payroll time sheets weekly.
  • Set up employee benefits.
  • Reconcile credit card expenses monthly.
  • Monitor and administer lien releases.
  • Maintain accurate cost coding for projects and administration.
  • Monitor and process certified payrolls bi-weekly.
  • Assist in the preparation of Sales & Use Tax Reports.
  • Update weekly check log for AP check runs.
  • Fielding communications with clients and vendors, fact-checking, filing, and other duties, as needed.
  • Manage receipts for joint checks and coordinate with A/P to pay subcontractors.
  • Assist with bank reconciliations.
  • Support field operations for administration requests.
  • Support and greet visitors as needed.
  • Create and maintain filing systems, both electronic and physical.
  • Carries out administrative duties such as filing, typing, copying, binding, scanning, etc.
  • Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
  • Ensures organization and clerical accountability.
  • Screening phone calls and routing callers to the appropriate party.
  • Maintain polite and professional communication via phone, e-mail, and mail.
  • Anticipate the needs of others to ensure their seamless and positive experience.
  • Handling other office tasks as they are delegated.


Requirements:
  • Bilingual in English/Spanish.
  • A minimum of a high school diploma or equivalent is required to work as an Accounting Assistant.
  • Associate Degree is preferred but not required.
  • Accounting Assistant is considered an entry-level position.
  • Prior administrative experience is a plus.
  • Attention to detail.
  • Proficiency with computers and bookkeeping software, strong typing skills.
  • Exceptional time management and verbal and written communication skills.
  • Familiarity with basic accounting principles.
  • Professional manners and a strong ethical code.
  • Ability to multitask and remain motivated and positive.
  • Commitment to working efficiently and accurately.
  • Experience in the construction industry preferred


Pay/Benefits:
  • We offer a competitive salary depending on experience and an excellent benefits package including Medical, Dental, and Prescription Drug Plans; Life and Disability Insurance, and time off.


Disclaimer:
Pay Range: This job posting contains a pay range, which represents the range of salaries or hourly rates that the company believes, in good faith, at the time of this posting that it might be willing to pay for the posted job. The company expects to hire for this position near the middle of the compensation range. Only in truly rare and exceptional circumstances, where an external candidate has vast experience, credentials, or expertise that far exceed those required or expected for the position, would the company consider paying a salary or hourly rate near the higher end of the compensation range.

Position Terms / Expected Hours of Work:
Marcon Eng. salaried employees are expected to work a minimum of 40 hours per week During a busy season in some cases this position will require work on evenings, weekends, and holidays.This position is FLSA-exempt.

Marcon Eng. is committed to building a diverse, equitable, and inclusive work environment that reflects our incredibly diverse fan base. We provide an environment of mutual respect where equal employment opportunities are available to all employees and applicants without regard to status as protected by applicable federal, state, or local law.

Travel:
  • Occasional travel may be required in this role to job sites, off-site meetings, and or internal local events.


Bilbro Construction is an equal-opportunity employer that sees diversity as a positive force in a drug-free workplace. We encourage minorities, women, veterans, and disabled individuals to apply.

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