Administrative Coordinator

4 weeks ago


Rapid City, South Dakota, United States Phase Technologies Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our Shipping, Receiving, Sales, and Accounting departments.

The ideal candidate will have excellent communication and interpersonal skills, with the ability to work effectively in a team environment.

Key Responsibilities:

  • Process invoices and data entry
  • Manage shipping orders and service tickets
  • Create and print labels
  • Prepare freight documents and schedule returns
  • Filing damage claims with shipping companies
  • Daily invoicing and processing checks
  • Matching receivers and invoices
  • Creating purchase orders and submitting invoices for Drop Ship orders
  • Assist with other administrative tasks as needed

Requirements:

  • High School diploma or equivalent
  • 2+ years of administrative experience (preferred)
  • Microsoft Office/computer skills
  • Detail-oriented
  • Ability to work as a team member
  • Ability to follow standard operating procedures

Benefits:

  • Competitive hourly rate
  • Paid time off (2 weeks per year)
  • Paid Holidays (8 paid days)
  • Health Insurance (multiple plans)
  • Dental Insurance
  • Vision Insurance
  • Matching Retirement
  • Flexible Savings Account

About Us:

Phase Technologies is a leading manufacturer of power electronics, specializing in variable frequency drives (VFDs) with Active Front End technology. Our products are designed to provide low harmonic, fully regenerative drives that comply with international standards.



  • Rapid City, South Dakota, United States Monument Health Full time

    Job SummaryAs an Administrative Assistant at Monument Health, you will provide high-level administrative support to our team by conducting research, preparing statistical reports, handling information requests, and performing various clerical functions. Your role will be to promote department goals and objectives in accordance with established policies.Key...


  • Rapid City, South Dakota, United States Monument Health Full time

    Job SummaryAs an Administrative Assistant at Monument Health, you will provide high-level administrative support to the department by conducting research, preparing statistical reports, and handling information requests. You will also perform clerical functions such as preparing correspondence, receiving visitors, ordering supplies, arranging conference...


  • Rapid City, South Dakota, United States Rapid City Hospital Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Staffing Coordinator to join our team at Rapid City Hospital. The successful candidate will be responsible for coordinating, completing, and supervising the primary operational functions of Medical Staff Services, including credentialing, privileging, proctorship, and orientation.Key...

  • Sales Coordinator

    4 weeks ago


    Rapid City, South Dakota, United States LESTER HOSPITALITY - SIOUX FALLS LLC Full time

    Job Title: Sales CoordinatorAre you a highly organized and detail-oriented individual with excellent communication skills? Do you have a passion for sales and customer service? We are seeking a Sales Coordinator to join our team at LESTER HOSPITALITY - SIOUX FALLS LLC.Job Summary:The Sales Coordinator will provide administrative support to our Sales and...

  • Sales Coordinator

    3 weeks ago


    Rapid City, South Dakota, United States LESTER HOSPITALITY - SIOUX FALLS LLC Full time

    Sales Coordinator Job DescriptionAt LESTER HOSPITALITY - SIOUX FALLS LLC, we are seeking a highly organized and detail-oriented Sales Coordinator to join our Sales & Catering team. As a Sales Coordinator, you will be responsible for providing administrative support to our sales team, ensuring seamless communication with clients, and maintaining accurate...

  • Sales Coordinator

    4 weeks ago


    Rapid City, South Dakota, United States LESTER HOSPITALITY - SIOUX FALLS LLC Full time

    Sales Coordinator Job DescriptionLester Hospitality - Sioux Falls LLC is seeking a highly organized and detail-oriented Sales Coordinator to join our team. As a Sales Coordinator, you will provide administrative support to our Sales & Catering team, ensuring seamless execution of sales functions and exceptional customer service.Key Responsibilities:Provide...

  • Sales Coordinator

    4 weeks ago


    Rapid City, South Dakota, United States LESTER HOSPITALITY - SIOUX FALLS LLC Full time

    Sales Coordinator Job DescriptionWe are seeking a highly organized and detail-oriented Sales Coordinator to join our team at Lester Hospitality - Sioux Falls LLC. As a Sales Coordinator, you will provide administrative support to our Sales and Catering team, ensuring seamless execution of sales functions and exceptional customer service.Key...


  • Rapid City, South Dakota, United States Quanta Services Full time

    About UsAt Quanta Services, we're committed to delivering exceptional results in the electrical contractor industry. With over 75 years of experience in high-voltage transmission line and substation erection, our team continues to power the nation's future.Our success stems from the skilled personnel we employ and the philosophy we instill to follow and...


  • Rapid City, South Dakota, United States Randstad Full time

    Job Summary:We are seeking an experienced Administrative Assistant to provide support to our Specialized Fiduciary Officers in the Trust Department. The successful candidate will be responsible for coordinating information and activities with external business partners and internal support partners, as well as performing routine administrative duties such as...

  • Program Coordinator

    4 weeks ago


    Rapid City, South Dakota, United States Great Plains Tribal Leaders Health Board Inc Full time

    Job SummaryThe Program Coordinator provides critical support and coordination for program deliverables, working closely with program staff, community members, and stakeholders to achieve project goals.Key ResponsibilitiesCoordinate and conduct project activities, including report writing, data collection, and stakeholder engagement.Provide training,...


  • Rapid City, South Dakota, United States Great Plains Tribal Leaders Health Board Inc Full time

    Job SummaryThis position provides administrative support to the executive team at Great Plains Tribal Leaders Health Board Inc. The successful candidate will be responsible for coordinating external events, managing schedules, and maintaining records.Key ResponsibilitiesProvide administrative support to the executive teamCoordinate external events and...


  • Rapid City, South Dakota, United States The Buckle, Inc. Full time

    Job SummaryThe Freight Coordinator position is responsible for ensuring the smooth operation of our logistics and supply chain functions. This includes receiving and processing daily shipments, shipping merchandise, maintaining inventory levels, and performing various administrative tasks.Key ResponsibilitiesVerify merchandise invoices to ensure accurate...


  • Rapid City, South Dakota, United States Michael's Inc Full time

    Job SummaryAs a Retail Events Coordinator at Michaels, you will be responsible for planning, coordinating, and facilitating events within our stores to provide a stress-free, fun, and engaging experience for our guests. This includes delivering friendly customer service, ensuring all customers receive a fast and friendly checkout experience, and completing...


  • Rapid City, South Dakota, United States Monument Health Full time

    Job SummaryMonument Health is seeking a skilled Case Management Assistant to support the Case Management/Social Work functions related to payer pre-authorizations/notifications, utilization review submissions, education of patients and families regarding required regulatory notices, assists with patient discharge arrangements, specialized administrative...


  • Rapid City, South Dakota, United States Bank of America Full time

    Job Title: Specialized Fiduciary Officer II, IRA - Trust AdministrationJob Summary:Bank of America is seeking a highly skilled Specialized Fiduciary Officer II, IRA - Trust Administration to join our team. As a key member of our fiduciary services team, you will be responsible for administering trusteed individual retirement accounts (TIRAs) to ensure...


  • Rapid City, South Dakota, United States Butler Ag Full time

    Job OverviewWe are seeking a seasoned Equipment Service Coordinator - Heavy Machinery to join our team at Butler Ag. This role will play a critical part in our service department's success, working closely with our Service Manager and Service Technicians to ensure seamless delivery of our services.In this position, you will be responsible for a wide range of...


  • Rapid City, South Dakota, United States Project Solutions Inc. Full time

    Job DescriptionProject Solutions, Inc. is seeking a highly motivated and detail-oriented Project Administrative Assistant to support a project with the Department of Housing and Urban Development (HUD). The successful candidate will provide administrative support to the Project Manager and serve as the main point of contact for all HR-related matters for...


  • Rapid City, South Dakota, United States YMCA of Rapid City Full time

    Job Summary: We are seeking a highly organized and detail-oriented individual to join our team as a Front Desk Coordinator. As the first point of contact for our childcare services, you will be responsible for providing exceptional customer service, managing front desk operations, and ensuring the smooth functioning of our services.Key...


  • Rapid City, South Dakota, United States Army National Guard Units Full time

    Job SummaryThis position is located in the Military Personnel Office (MPO) of the Army National Guard Units. The purpose of this role is to serve as the Program Manager for the MPO Resilience, Risk Reduction, and Suicide Prevention Program (R3/SPP) to accomplish the Army National Guard's goal of helping Soldiers, families, and units develop the resiliency to...


  • Rapid City, South Dakota, United States Trusted Medical PLLC Full time

    About UsTrusted Medical, PLLC is a leading provider of clinical care services, dedicated to serving the needs of our nation's veterans.We strive to deliver exceptional patient care and support, while fostering a culture of trust and respect.Job SummaryThe Certified/Registered Medical Assistant will play a vital role in our front office, coordinating patient...