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Executive Secretary

2 months ago

New York, New York, United States University Hospital Newark Full time

Job Summary

The University Hospital Newark seeks a highly skilled and detail-oriented Secretary I to provide administrative support to the Administrators of Patient Care Services. This is a confidential position that requires a high level of discretion and professionalism.

Key Responsibilities

  • Provide high-level administrative support to the Administrators of Patient Care Services, including preparing reports, presentations, and other materials.
  • Manage and maintain accurate and up-to-date records and files, both physical and electronic.
  • Coordinate and schedule meetings, appointments, and events, as well as prepare agendas and meeting materials.
  • Develop and implement effective administrative systems and procedures to ensure efficient and effective operation of the department.
  • Provide exceptional customer service to patients, visitors, and staff, responding to inquiries and resolving issues in a timely and professional manner.

Qualifications

  • Graduate of an accredited program in secretarial studies or equivalent experience.
  • Four (4) years of full-time secretarial experience, or an additional year of experience in lieu of the secretarial program.
  • Must type at least 50 wpm with demonstrated proficiency in Microsoft Office (Word, Excel, and PowerPoint) to prepare tables and graphics.
  • Applicants must be detail-oriented and possess strong written and verbal skills, with excellent organizational and time management skills.
  • College credits may be substituted on a year-for-year basis for secretarial experience, with a maximum of sixty (60) credits or two (2) years substituted for two (2) years of secretarial experience.

What We Offer

  • A dynamic and supportive work environment.
  • Opportunities for professional growth and development.
  • A competitive salary and benefits package.