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Executive Assistant to SVP Marketing
2 months ago
The Administrative Assistant to the SVP Marketing & Communication is a critical role that provides administrative support and services to the Marketing/Communication & Community Relation Team at White Plains Hospital. This position is responsible for providing assistance to the SVP, managing the day-to-day operations of the office, and coordinating meetings.
Key Responsibilities- Administrative Support: Provide comprehensive support services to the SVP, ensuring a professional, responsive, and effective experience.
- Office Management: Manage the day-to-day administrative affairs of the SVP, including calendar management, scheduling meetings, and providing logistics.
- Communication: Administer correspondence, manage incoming calls, and prioritize messages, emails, and mail. Handle all calls with sophistication and professionalism.
- Event Planning: Prepare for meetings and events, including creating agendas, ordering food, booking conference rooms, and arranging video/audio equipment.
- Financial Management: Process all invoices for the department, working with Finance to ensure vendors are paid on time.
- File Management: Maintain files used by the SVP.
- Confidentiality: Respond to and address confidential and sensitive information with poise, tact, and diplomacy.
- Team Support: Coordinate with HR and IT to onboard new department employees, ensuring they are set up for success when they begin.
- Volunteer Oversight: Provide oversight and supervision to volunteers.
- Additional Duties: Perform all other duties as assigned.
- Education: College degree required. Bachelor's degree or combination of education and/or experience preferred.
- Experience: Five to seven years of professional experience in an administrative or executive assistant role preferred.
- Skills: Strong verbal and written communication skills, independent judgment and decision-making skills, attention to detail, strong planning and organization skills, ability to adapt to a changing environment, and ability to interpret a variety of instructions.
