FMLA Leave Specialist

1 day ago

Fort Mill, South Carolina, United States Sunbelt Rentals Full time

Unlock Your Career Potential

Sunbelt Rentals is a leading equipment rental company that values its employees and strives to provide a supportive work environment. We are seeking a highly skilled FMLA Leave Specialist to join our team.

Job Summary:

The FMLA Leave Specialist will be responsible for managing the FMLA leave administration process, ensuring compliance with federal and state laws, and providing exceptional customer service to employees and managers. This role requires strong organizational and communication skills, as well as the ability to maintain confidentiality and handle sensitive employee information.

Key Responsibilities:

  • Manage the FMLA leave administration process from initial notice to return to work, ensuring compliance with federal and state laws.
  • Communicate and coordinate with employees and managers to facilitate smooth and timely return to work, including any necessary accommodations.
  • Collaborate with HR and employee managers to designate leaves and determine eligibility.
  • Collect and process necessary documentation, determine leave eligibility, and distribute leave paperwork.
  • Advise managers and employees on leave laws and benefits, including paid time off, short-term and long-term disability benefits.
  • Facilitate communication between employees and managers during leave, ensuring compliance with respective leave laws.
  • Oversee the return-to-work process for employees returning from extended FMLA, military leave, or other leave(s).
  • Manage other leave requests, including accommodation requests or intermittent leave under the ADA.
  • Coordinate with disability providers to ensure proper administration of disability claims.
  • Support strategic efforts, such as automation, acquisitions, and technology solutioning.
  • Identify trends and make recommendations for continuous process improvements.
  • Support Manager, Leave Administration in providing guidance, coaching, and training to LOA Specialists.
  • Draft and/or recommend revisions to company leave policies to ensure compliance with federal, state, and local laws and regulations.
  • Maintain complete and accurate records of leave and accommodation requests.
  • Preserve confidentiality of employee medical documentation and files.
  • Maintain knowledge of all applicable leave and accommodation laws, including the FMLA, ADA, and state and local laws.
  • Interpret federal and state laws as well as collective bargaining agreements in regard to absence management and various EEO policies.
  • Develop and conduct LOA-related trainings for LOA Specialists and Field Management.
  • Ensure timely tracking of employee leave information in appropriate systems.
  • Collect and compile HR metrics and data from various sources.
  • Prepare monthly, quarterly, and yearly dashboard leave of absence reporting metrics.
  • Analyze data and statistics for trends and patterns with attention to leave of absence payroll processing and audits.
  • Research best practices and emerging trends to recommend improvements for operational effectiveness and efficiency.
  • Direct the maintenance of data records to ensure compliance with retention rules.
  • Coordinate with Leave Manager and other leaders to support other priorities and activities as assigned.

Requirements:

Education & Experience:

  • Bachelor's Degree or equivalent experience plus 2-3 years of administering leave of absence or related experience.
  • Extensive knowledge of the leave requirements and other legal protections afforded by the FMLA, ADA, and other applicable laws.
  • Ability to process multiple requests and maintain the highest level of organization.
  • Strong follow-through skills and ability to resolve issues in a fast-paced environment.
  • Ability to communicate effectively and provide the highest level of service across all levels of the organization.
  • Excellent verbal and written communication skills.
  • Maintain highly confidential employee personal health information and files.
  • Ensure HIPAA compliance.
  • Experience with Workday preferred.

Physical Demands:

Must be able to bend, squat, crouch, and/or reach and lift up to 25 pounds or more, as required by the job. Some Sunbelt jobs may require driving for long periods of time, loading and unloading heavy equipment, performing work in extreme weather conditions, and/or night and weekend work. All duties must be performed according to Sunbelt's safety policies and guidelines. Reasonable accommodations may be made to comply with ADA/ADAAA.

The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day to day.

Sunbelt Rentals is an Equal Opportunity Employer Minority/Female/Disabled/Veteran and any other protected ground.

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