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Corporate Legal Assistant

2 months ago

Miami, United States White & Case Full time

Firm Overview
White & Case is a prestigious global law firm that provides exceptional legal services to prominent corporations, financial institutions, and governments around the globe.

With a rich history as an international entity, we are strategically positioned to assist our clients in navigating their most intricate legal challenges, regardless of location.

Our extensive network of attorneys operates from over 40 offices worldwide, allowing us to deliver a comprehensive range of legal services that compete at the highest level.

We pride ourselves on our strong presence in key financial markets and our expertise in managing complex cross-border transactions.

Our firm values the interconnectedness of our global network, which is highly regarded by both our clients and our employees.

Position Overview
The Legal Administrative Coordinator plays a crucial role in providing a variety of administrative and legal support services.

As part of a collaborative team, this position is responsible for delivering high-quality service to both internal and external clients, including assigned attorneys and other legal teams as required.

This role demands exceptional organizational skills to effectively manage and streamline the workflow of attorneys and legal personnel.

The Legal Administrative Coordinator must handle sensitive and confidential tasks with discretion while managing multiple priorities efficiently.

Key Responsibilities:

  1. Oversee and maintain attorneys' schedules, coordinating complex domestic and international travel arrangements.
  2. Prepare detailed travel itineraries and supporting documentation.
  3. Organize local and international meetings, ensuring time zone considerations are met.
  4. Professionally manage phone communications, accurately recording messages for attorneys.
  5. Welcome clients with professionalism and courtesy.
  6. Respond promptly to inquiries from attorneys and clients.
  7. Draft and produce high-quality correspondence, reports, and other legal documents.
  8. Maintain organized electronic and hardcopy filing systems.
  9. Assist with marketing initiatives and client development efforts.
  10. Ensure confidentiality is maintained at all times.

Qualifications
Proficiency in Spanish (both spoken and written) is highly desirable. A minimum of five years of experience in a law firm setting is preferred.

Experience working collaboratively with attorneys and other administrative professionals is essential.

Strong skills in Microsoft Word and Outlook are required, along with excellent interpersonal abilities to thrive in a fast-paced environment.

Demonstrated good judgment and discretion in handling confidential matters is crucial.

Successful candidates will possess strong organizational skills, a proactive attitude, and the ability to manage multiple tasks effectively.

While an associate or bachelor's degree is preferred, it is not mandatory.

Equal Opportunity Commitment
White & Case is an Equal Employment Opportunity (EEO) employer dedicated to fostering a diverse and inclusive workplace.

We are committed to recruiting, employing, training, and promoting individuals without regard to race, color, religion, national origin, age, gender, sexual orientation, marital status, military status, disability, or any other category protected by law.