Corporate Legal Secretary

17 hours ago


Miami FL USA, United States Beacon Hill Full time
Corporate Legal Secretary Opportunity

We are seeking a highly skilled Corporate Legal Secretary to join our team at Beacon Hill. As a key member of our commercial law firm, you will be responsible for providing administrative support to our attorneys and assisting with various tasks related to mergers and acquisitions, securities, and other corporate transactions.

Key Responsibilities:
  • Prepare and format complex legal documents using redlining applications
  • Manage internal and client deadlines, ensuring timely completion of tasks
  • Prepare and edit correspondence, minutes of meetings, and other legal documents from written, oral, and dictated sources
  • Maintain and properly close and/or purge files, scanning and filing Firm and Client correspondence and legal documents into our electronic document management system
  • Prepare new business records, engagement letters, and other necessary documents
  • Input and edit attorney's time and review pre-bills
  • Schedule meetings and make travel arrangements, as needed
  • Answer telephone calls, distribute messages, set up conference calls, send and receive emails and faxes, and resolve issues as needed
  • Reconcile expense reimbursements, process check and petty cash requests
  • Maintain attorney's calendars, schedule inside and outside meetings, reserve conference rooms, and order food and/or refreshments
Requirements:
  • Minimum of 3 years of legal secretarial experience in Corporate
  • Excellent proofreading, document formatting, and redlining skills
  • Ability to pay close attention to detail and be extremely organized
  • Excellent written and oral communication skills
  • High degree of initiative and ability to plan, prioritize, and manage multiple tasks
  • Punctuality and reliability are essential
  • Ability to work in a fast-paced team environment
  • Flexibility to work overtime, as needed
  • Microsoft Office 2016 knowledge with Excel, Outlook, and advanced knowledge of Word functions
  • Familiarity with using an electronic document management system, such as I-Manage

We offer a dynamic and supportive work environment, competitive compensation, and opportunities for growth and development. If you are a highly motivated and organized individual with a passion for corporate law, we encourage you to apply for this exciting opportunity.



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