University Events Manager

2 weeks ago

Dover, Delaware, United States Delaware State University Full time
Position Overview:

Delaware State University is in search of an innovative, energetic, and detail-oriented professional to fill the role of Campus Events Coordinator- External. This position operates under the guidance of the Assistant Vice President of Student Engagement and plays a crucial role in the management of the Campus Events office.

Key Responsibilities:

The Campus Events Coordinator- External Events will be tasked with the organization and upkeep of a comprehensive University-wide calendar, which includes all event and meeting venues across multiple campuses utilizing the Hornet Scheduling Software. The coordinator will be responsible for driving revenue by effectively marketing event spaces for conferences, summer camps, meetings, and multi-day gatherings. Additionally, the Coordinator will maintain ongoing communication with university personnel by facilitating event planning sessions and conducting post-event evaluations to identify successes and areas for improvement.

Essential Duties:
  1. Provide exceptional customer service and efficient event scheduling while managing the master calendar and room bookings for campus facilities.
  2. Coordinate weekly meetings with university departments such as food services, facilities management, public safety, athletics, alumni relations, and student services.
  3. Draft comprehensive event outlines, setup instructions, work orders, diagrams, and any additional requests for operational departments based on client needs, considering facility capabilities and policies.
  4. Oversee the setup and dismantling of events across various campuses.
  5. Collaborate with external vendors and manage contracts for events.
  6. Administer the operational budget, keeping financial records to track revenue, expenses, billing, and payments.
  7. Communicate and coordinate financial data and billing with relevant offices.
  8. Work alongside the marketing department to develop event service materials that promote the DSU brand.
  9. Conduct departmental pre- and post-event briefings.
  10. Prepare, update, and finalize cost estimates for event-related charges.
  11. Act on behalf of the facility management to enforce policies and procedures, exercising independent judgment in all client and public interactions.
  12. This role requires flexibility to work evenings and weekends as necessary.
  13. Manage multiple projects and their details simultaneously.
  14. Independently plan and oversee assigned summer conferences and camps, including coordinating accommodations, event logistics, contracts, payments, and end-of-summer reports.
  15. Coordinate with on-campus partners such as public safety, food services, facilities, custodial services, and residence life as needed.
  16. Perform other job-related duties as assigned.
Required Skills and Qualifications:
  1. Creative, assertive, and self-driven.
  2. Ability to prioritize tasks in a fast-paced environment with exceptional attention to detail.
  3. Proficient in leading and instructing others.
  4. Capable of working collaboratively in a team setting or independently with minimal supervision.
  5. Strong analytical and reasoning abilities.
  6. Maintain confidentiality and demonstrate patience and understanding.
  7. Exhibit initiative and a willingness to grow.
  8. Effectively manage frequent interruptions.
Educational and Experience Requirements:
  • Bachelor's degree in events management, business, communication, liberal arts, or a related field.
  • 1-3 years of relevant experience is required.
Preferred Qualifications:
  • Experience in higher education, campus events, or hospitality/hotel management.
  • Familiarity with AV equipment is preferred.
  • 3+ years of event planning experience.
  • Proficient in event management software and Microsoft Office Suite (Outlook, Teams, Word, Excel, Visual One, Resource management systems).
  • Demonstrated excellence in written and verbal communication, interpersonal skills, and planning.
Equal Opportunity Statement:

Delaware State University is an equal opportunity employer committed to fostering a diverse and inclusive academic community. The University is dedicated to enhancing diversity and inclusion in all aspects of recruitment and employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information, or any other characteristic protected by state or federal law. The University encourages applications from individuals of underrepresented groups.

  • University Events Manager

    2 weeks ago

    Dover, Delaware, United States Delaware State University Full time

    Position Overview:Delaware State University is in search of an innovative, organized, and proactive individual to take on the role of Campus Events Coordinator- External. This position operates under the direct supervision of the Assistant Vice President of Student Engagement and plays a crucial role in the functionality of the Campus Events office.Key...

  • University Events Manager

    2 weeks ago

    Dover, Delaware, United States Delaware State University Full time

    Position Overview:Delaware State University is in search of an innovative, organized, and proactive individual to take on the role of Campus Events Coordinator - External. Reporting directly to the Assistant Vice President of Student Engagement, this position plays a vital role in the effective functioning of the Campus Events office.Key Responsibilities:The...

  • University Archivist/Special Collections Librarian

    5 days ago

    Dover, Delaware, United States Delaware State University Full time

    Job SummaryWe are seeking a highly skilled and experienced University Archivist/Special Collections Librarian to join our team at Delaware State University. The successful candidate will be responsible for directing and administering activities involved in the acquisition, arrangement, description, preservation, and dissemination of records pertaining to or...

  • Event Management and Ticketing Specialist

    2 weeks ago

    Dover, Delaware, United States Poseidon Digital Full time

    We are on the lookout for talented individuals with experience in the arts, culture, non-profit sectors, or other unique industries.This position is entirely remote, catering to candidates within US time zones; the successful candidate will be integrated into Poseidon Digital's US-based partner organization. About Us We are rapidly expanding and are eager to...

  • Director of Facilities Operations

    1 week ago

    Dover, Delaware, United States Delaware State University Full time

    Job SummaryThe Director of Custodial, Grounds and General Maintenance is a senior management position responsible for overseeing the daily operations of facilities management at Delaware State University. This role requires a strategic thinker with excellent leadership and communication skills to ensure the university's facilities meet and support daily...

  • Event Systems Coordinator

    2 weeks ago

    Dover, Delaware, United States Poseidon Digital Full time

    We are on the lookout for talented individuals with experience in the arts, culture, non-profit sectors, or other unique industries.This position is entirely remote for candidates located in US time zones; the successful candidate will be employed by Poseidon Digital's US-based partner organization. About Us Our company is rapidly expanding, and we are eager...

  • Associate Director of Student Engagement and Leadership Development

    5 days ago

    Dover, Delaware, United States Delaware State University Full time

    Job SummaryThe Associate Director of Student Engagement and Leadership Development is a key leadership position at Delaware State University, responsible for providing a shared vision for student engagement on campus and within the community.Key ResponsibilitiesDevelop and implement comprehensive leadership education, training, and development programs for...

  • Lecturer in Business Management

    2 weeks ago

    Dover, Delaware, United States Delaware State University Full time

    Position OverviewDelaware State University invites applications for a Tenure-Track Lecturer in Business Management. This role is essential for fostering a dynamic learning environment and contributing to the academic excellence of our institution.Key ResponsibilitiesDeliver engaging and effective instruction in Management courses.Demonstrate a strong...

  • Planned Giving Professional

    2 days ago

    Dover, Delaware, United States Delaware State University Full time

    About the RoleWe are seeking a highly motivated and detail-oriented individual to join our Institutional Advancement team as a Planned Giving Fellow. This is a full-time, one-year position that offers a unique opportunity to gain hands-on experience in fundraising and planned giving.Key ResponsibilitiesRecord and manage planned gift information in our...

  • Planned Giving Program Associate

    1 week ago

    Dover, Delaware, United States Delaware State University Full time

    Position Overview:Delaware State University is seeking a dedicated individual with a passion for higher education fundraising to engage in a comprehensive year-long training and professional development initiative. The selected candidate will assume the role of Planned Giving Fellow, serving as a full-time employee responsible for key functions that...

  • Planned Giving Program Associate

    1 week ago

    Dover, Delaware, United States Delaware State University Full time

    Position Overview:Delaware State University is seeking a dedicated individual with a passion for higher education fundraising to engage in a comprehensive job training and professional development initiative. The selected candidate will serve as a Planned Giving Fellow, employed full-time for a duration of one year, with a competitive salary and benefits...

  • Program Specialist, Master of Arts in Teaching

    3 days ago

    Dover, Delaware, United States Delaware State University Full time

    Job SummaryDelaware State University is seeking a highly qualified Program Specialist to support the Education Department in the Master of Arts in Teaching (MAT)/Alternative Routes to Certification (ARTC) program. The successful candidate will be responsible for creating and executing a recruitment plan, building and maintaining partnerships with K-12 and...

  • Student Accounts Coordinator

    3 days ago

    Dover, Delaware, United States Delaware State University Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Financial Services Specialist to join our team at Delaware State University. As a key member of our financial operations team, you will be responsible for maintaining student ledgers, coordinating financial transactions, and providing exceptional customer service to students, parents, and...

  • Academic Leadership Position

    5 days ago

    Dover, Delaware, United States Delaware State University Full time

    Job SummaryDelaware State University is seeking a qualified Lecturer II to join our team in the Liberal and Integrated Studies program. As a key member of our academic community, you will be responsible for overseeing academic programming processes for the Leadership Studies program.Key ResponsibilitiesTeach courses in the undergraduate leadership studies...

  • Assistant Professor in Business Administration

    5 days ago

    Dover, Delaware, United States Delaware State University Full time

    Job SummaryDelaware State University is seeking a highly qualified candidate for a Tenure-Track Assistant Professor position in the Department of Business Administration. The successful candidate will be responsible for teaching Management courses, conducting research, and contributing to the intellectual climate of the college.Key ResponsibilitiesTeaching...

  • Financial Aid Support Specialist

    1 week ago

    Dover, Delaware, United States Delaware State University Full time

    Position Overview: Delaware State University is in search of a dedicated and innovative professional who is passionate about empowering students to reach their educational aspirations. The Financial Aid Support Specialist plays a crucial role in the daily functions of the Financial Aid Office. This position primarily focuses on providing assistance through...

  • Lecturer II Position

    3 days ago

    Dover, Delaware, United States Delaware State University Full time

    Job SummaryDelaware State University is seeking a qualified Lecturer II to join our Liberal and Integrated Studies program. The successful candidate will be responsible for teaching courses in the undergraduate leadership studies minor/certificate program, overseeing academic programming processes, and supporting student success.Key ResponsibilitiesTeach...

  • Higher Education Financial Aid Consultant

    1 week ago

    Dover, Delaware, United States Delaware State University Full time

    Job Title: Financial Aid CounselorCompany Name: Delaware State UniversitySalary: $41,000.00 AnnuallyLocation: DoverJob Type: ProfessionalDivision: Strategic Enrollment ManagementDepartment: SESA - Financial AidOverview of the Role: The Financial Aid Counselor is responsible for the management and distribution of financial assistance to students. This role...

  • Senior Lecturer in Leadership Studies

    2 weeks ago

    Dover, Delaware, United States Delaware State University Full time

    Location: Delaware State University Job Type: 12 Month Faculty Division: Provost Office Department: CHESS - Liberal & Integrated Studies General Overview of the RoleThe Liberal and Integrated Studies program at Delaware State University is inviting applications for a qualified Senior Lecturer in Leadership Studies. Our institution prioritizes diversity,...

  • Financial Aid Advisor

    2 weeks ago

    Dover, Delaware, United States Delaware State University Full time

    Job Title: Financial Aid CounselorCompany Name: Delaware State UniversitySalary: $41,000.00 AnnuallyLocation: DoverJob Type: ProfessionalDivision: Strategic Enrollment ManagementDepartment: SESA - Financial AidOverview of the Role: The Financial Aid Counselor plays a crucial role in the administration and distribution of financial assistance to students....