Current jobs related to Executive Support Specialist - Étreux, Hauts-de-France - Children's Hospital Boston

  • Executive Support Specialist

    4 weeks ago

    Étreux, Hauts-de-France, United States BURKE+CO. Full time

    Executive Assistant Opportunity at BURKE+CO.BURKE+CO., a leading venture capital firm, is seeking a skilled Executive Assistant to support their team in Boston, MA. This role will provide administrative support to a principal and two VPs, while also contributing to office management tasks.Key Responsibilities:Manage multiple executives' calendars, schedule...

  • Executive Support Specialist

    4 weeks ago

    Étreux, Hauts-de-France, United States The Hollister Group Full time

    The Hollister Group is seeking a highly skilled Senior Executive Assistant to provide top-notch administrative support to their team in Boston. The ideal candidate will have 5+ years of experience in senior administrative roles, with a strong focus on calendar management, project coordination, and travel arrangements. This is a hybrid role with a competitive...

  • Senior Executive Support Specialist

    3 weeks ago

    Étreux, Hauts-de-France, United States Fanning Personnel Full time

    Job Summary: We are seeking a highly skilled Executive Assistant to provide top-notch support to our senior executives. The successful candidate will have at least 2.5 years of experience in a similar role and a proven track record of delivering exceptional results.The ideal candidate will be able to perform a variety of administrative tasks, including...

  • Executive Assistant

    4 weeks ago

    Étreux, Hauts-de-France, United States Beacon Hill Full time

    Job SummaryWe are seeking an experienced Executive Assistant to provide high-level administrative support to our team. The ideal candidate will have a strong background in calendar management, travel coordination, and expense management.Key Responsibilities:Manage complex calendars, coordinate travel arrangements, and process expense reportsProvide...

  • Administrative Support Specialist

    4 weeks ago

    Étreux, Hauts-de-France, United States ACL Digital Full time

    About the Role:We are seeking an experienced Administrative Support Specialist to join our team at Harvard Business School. The successful candidate will provide a range of office and administrative support to the Executive Director, BL and the Baker Library Leadership Team.Key Responsibilities:Provides logistical support, assists in the organization of...

  • Senior Account Executive

    4 weeks ago

    Étreux, Hauts-de-France, United States Spinnaker Support Full time

    Sales Role OverviewThe Senior Account Executive is a key sales professional responsible for selling third-party maintenance, application, and technical support services (SAP, JDE, Oracle) to new and existing customers. This role requires establishing and building relationships with prospective clients, conducting targeted telemarketing campaigns, and...

  • Technical Support Specialist

    4 weeks ago

    Étreux, Hauts-de-France, United States Fidelity TalentSource LLC Full time

    Job SummaryFidelity TalentSource LLC is seeking a skilled Technical Support Specialist to join our team. As a Technical Support Specialist, you will provide end-user technology support for Fidelity locations in MA, troubleshooting issues with Microsoft Operating Systems, MS Office applications, and other external and internally built applications.Key...

  • Executive Support Associate

    3 weeks ago

    Étreux, Hauts-de-France, United States ACL Digital Full time

    About the RoleWe are seeking an experienced Administrative Assistant to join our team at Baker Library. The successful candidate will provide exceptional support to the Executive Director and Leadership Team, ensuring seamless execution of daily operations.Key Responsibilities:Provides administrative support to the Executive Director and Leadership Team,...

  • Administrative Support Specialist

    4 weeks ago

    Étreux, Hauts-de-France, United States Atlantic Group Full time

    The Atlantic Group is seeking a highly skilled Administrative Support Specialist to provide exceptional support to senior leaders in our Boston office. This role involves managing complex calendars, coordinating meetings and travel, handling expense reports, and performing various administrative tasks.Key Responsibilities:Manage calendars, book conference...

  • Senior Technical Solutions Specialist

    4 weeks ago

    Étreux, Hauts-de-France, United States Space Executive Full time

    About the Role:Solution Engineers at Space Executive are key in meeting our customers' expectations and helping them utilize our observability and security data. We are looking for hard-working, sharp, and humble professionals with proven technical customer-facing experience. Our Solutions Architects/Engineers are trusted advisors and consult our customers...

  • Strategic Executive Support Professional

    4 weeks ago

    Étreux, Hauts-de-France, United States Aptiv Full time

    Executive Assistant Role OverviewAptiv is seeking a highly skilled and experienced Executive Assistant to provide strategic support to our Senior Leadership team. As an Executive Assistant, you will be responsible for managing complex calendars, coordinating travel arrangements, and preparing confidential documents and presentations.Key...

  • Administrative Support Specialist

    4 weeks ago

    Étreux, Hauts-de-France, United States City of Springfield, Massachusetts Full time

    Job Summary:As an Administrative Support Specialist with the City of Springfield, Massachusetts, you will play a vital role in maintaining the smooth operation of our department. Your primary responsibilities will include registering incoming mail and faxes, distributing them to the appropriate personnel, and maintaining department supplies by submitting...

  • Investment Support Specialist

    4 weeks ago

    Étreux, Hauts-de-France, United States TA Realty LLC Full time

    Job Type: Full-timeDescriptionPosition Summary:The Investment Support Specialist will provide critical support in achieving business objectives for the TA Realty Acquisitions and Dispositions teams. Responsibilities of this role include basic administrative services, support for key transaction initiatives, and management of corporate processes. This...

  • Executive Assistant

    4 weeks ago

    Étreux, Hauts-de-France, United States ECG Management Consultants Full time

    Job DescriptionJob Title: Executive AssistantJob Summary: We are seeking an experienced Executive Assistant to provide high-level support to our executive leaders. The successful candidate will be responsible for managing complex calendars, coordinating travel arrangements, and preparing expense reports.Key Responsibilities:Provide administrative support to...

  • Corporate Talent Acquisition Specialist

    3 weeks ago

    Étreux, Hauts-de-France, United States Affinity Executive Search Full time

    Job Title: Corporate RecruiterAt Affinity Executive Search, we are seeking a highly skilled Corporate Recruiter to join our team. The ideal candidate will be responsible for balancing the recruiting needs of the organization and supporting recruiting efforts across all locations.Key Responsibilities:Sourcing and recruiting candidates using various job...

  • Workday Technical Support Specialist

    4 weeks ago

    Étreux, Hauts-de-France, United States PMO Partners, LLC Full time

    Workday Technical Support SpecialistThe Workday Technical Support Specialist serves as the primary point of contact for Workday technical support. This role will work closely with our business partners to provide functional and technical support within the Workday Platform. This position requires someone with an in-depth knowledge of the Workday and strong...

  • Desktop Support Specialist

    4 weeks ago

    Étreux, Hauts-de-France, United States Smart IT Frame Full time

    Job Title: Desktop Support SpecialistLocation: OnsiteJob Type: ContractAbout the Role:We are seeking a skilled Desktop Support Specialist to join our team at Smart IT Frame. As a Desktop Support Specialist, you will be responsible for providing Level 2 support for MLL systems and connected peripherals, including those connected to laboratory and...

  • Mergers and Acquisitions Tax Specialist

    4 weeks ago

    Étreux, Hauts-de-France, United States Regal Executive Search Full time

    Job DescriptionThe Transaction Advisory Services Tax Associate is an essential team member that will work to ensure engagements are executed timely and that client expectations are met, if not exceeded, and support the overall delivery of the national Transaction Advisory Services Tax strategy. The Mergers and Acquisitions (M&A) Tax group, part of the...

  • Administrative Support Specialist

    3 weeks ago

    Étreux, Hauts-de-France, United States The Hollister Group Full time

    Executive Support ProfessionalThe Hollister Group is seeking a highly skilled Executive Support Professional to provide administrative support to high-level executives. This individual will be responsible for managing calendars, coordinating travel arrangements, and preparing meeting materials.Key Responsibilities:Manage the scheduling and preparation of...

  • Medical Support Specialist

    4 weeks ago

    Étreux, Hauts-de-France, United States Brigham & Women's Hospital(BWH) Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Medical Support Specialist to join our team at Brigham & Women's Hospital (BWH). As a Medical Support Specialist, you will play a critical role in supporting the day-to-day operations of our practice.Key ResponsibilitiesProvide administrative support to our healthcare team, including filing,...

Executive Support Specialist

1 month ago

Étreux, Hauts-de-France, United States Children's Hospital Boston Full time
Job Summary

The Executive Assistant will provide high-level administrative support to the Orthopedic Surgery and Research department at Boston Children's Hospital. This role will be responsible for managing the executive's calendar, coordinating meetings and events, and preparing materials for presentations and reports.

Key Responsibilities
  • Exercise judgment and discretion in handling incoming issues and requests.
  • Understand and utilize relevant Hospital chains of command and reporting systems for triaging various matters.
  • Manage the executive's calendar to ensure effective time management.
  • Balance and plan daily, weekly, and monthly commitments.
  • Respond quickly to schedule adjustments to accommodate Hospital operations.
  • Plan and execute logistical and administrative requirements for meetings and events.
  • Prepare and circulate agendas, minutes, presentations, and materials.
  • Make arrangements for in-person, hybrid, and virtual meetings.
  • Arrange external travel and prepares itineraries.
  • Maintain department recordkeeping systems.
  • Input information into databases and spreadsheets, and monitors data validity.
  • Evaluate and implement changes in systems.
  • Monitor and reconcile budget reports and resolves discrepancies.
  • Prepare materials for budgeting and reports.
  • Collect and compile data, performs calculations, and prepares analyses.
  • Organize secretarial, clerical, and administrative support services.
  • Plan work schedules for coverage.
  • Ensure work is performed according to policies and procedures.
  • Recommend and maintain office systems and procedures for support services.
  • Serve as liaison to support service departments.
  • Create and edit correspondence, prepare presentations, and draft communications.
  • Maintain effective filing and document management system.
  • Interface with vendors and support executives business relationships.
  • Handle other assigned projects.
Requirements
  • Bachelor's Degree or equivalent experience.
  • Minimum 3-5 years relevant administrative experience in supporting an executive/leader and/or in a complex, fast-paced environment.
  • Demonstrates advanced platform presentation skills, exceptional interpersonal skills, and excellent written and verbal communication skills.
  • Uses advanced analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.
  • Works with a high degree of independence from conception to completion.
  • Performs well under pressure and can handle a wide variety of simultaneous activities and confidential matters with trust, confidence, and discretion.
  • Displays strong analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.
  • Communicates effectively both orally and in writing and shows empathy in difficult interpersonal situations.
  • Excels in prioritizing, overseeing, and managing projects.
  • Works with diverse internal and external constituencies spanning front-line staff to senior-level executives and a variety of external stakeholders.
  • Takes personal initiative and can work both independently and as part of a team.
  • Meets deadlines in a complex and fast-paced environment.
  • Highly adaptable to new technologies and has expert knowledge of all key Hospital administrative operating systems, including the Microsoft Office suite and PeopleSoft.
Benefits

Boston Children's Hospital offers competitive compensation and unmatched benefits, including flexible schedules, affordable health, vision, and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts, and discounted rates on T-passes.

Office/Site Location: Boston

Regular, Temporary, Per Diem: Regular

Remote Eligibility: Part Remote/Hybrid