Executive Assistant for OUSD(A&S)

3 days ago


Arlington, Virginia, United States STEM Solutions Full time

About Us

At STEM Solutions, we are committed to delivering exceptional results to our clients. We believe that our employees are our greatest asset, and we strive to create a work environment that is inclusive, supportive, and challenging.

Job Description

We are seeking a highly skilled and experienced Executive Assistant for OUSD(A&S) to join our team. As an Executive Assistant, you will provide administrative support for the Office of the Under Secretary of Defense (A&S).

Key Responsibilities:

  • Maintain assigned Outlook and portal calendars for numerous departments/divisions
  • Monitor due dates, coordinate, and assist in completing official correspondence and documents for signature
  • Support on assigned fitness report and performance evaluations
  • Award recognition, training, personnel, security, facilities support
  • Answer telephone calls and refer them to the appropriate individuals within the office
  • Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing
  • Weekly maintenance of portal sites, documents, links, libraries, announcements, lists, and contacts
  • Manage Director's Calendar, provide travel reservations using DTS, manage action items, suspensees, and inquiries using the CATMS system
  • E nsure security and country clearances are complete and distributed to appropriate offices, greet visitors

Requirements:

  • Minimum of two (2) years of experience to include personnel, scheduling, task management, planning, programming, and forecasting, correspondence, security, facilities with the Department of Defense
  • Experience within DoD and other federal agencies
  • Demonstrated success managing several direct reports and multiple functional areas across multiple locations
  • Highly proficient in using Microsoft Office Suite to include Word, Excel, and PowerPoint
  • Experience with DTS (Defense Travel System) and CATMS (other Task Management System experience may be considered)
  • Excellent analytical and problem-solving skills
  • Outstanding English writing skills and the ability to quickly deliver quality written products in constrained time periods
  • Strong active listening skills to assess customer needs and satisfaction
  • Experience in managing customer expectations and working directly with customers
  • Outstanding customer service abilities to initiative, judgement, creativity, flexibility, and confidence
  • Able to multi-task across multiple projects

Certifications/Security Clearance:

  • Top Secret clearance required


  • Arlington, Virginia, United States STEM Solutions Full time

    About the RoleWe are seeking a highly skilled Administrative Specialist to join our team at STEM Solutions. This is an exciting opportunity for a motivated individual to provide administrative support to the OUSD(A&S) team. The ideal candidate will have a minimum of two years of experience in personnel, scheduling, task management, planning, programming, and...


  • Arlington, Virginia, United States Executive Recruiting Full time

    Job Title: Senior Executive AssistantEstimated Salary: $85,000 - $110,000 per yearThis is an onsite position at the Pentagon.We are seeking a seasoned executive assistant to support senior leadership in a high-impact environment. As a Senior Executive Assistant, you will play a critical role in ensuring the smooth operation of our team and the successful...


  • Arlington, Virginia, United States Eccalon Full time

    Job SummaryWe are seeking an experienced Senior Executive Correspondence Manager to support our OUSD(A&S) customer in Arlington, VA.About the RoleThis position supports the Office of the Under Secretary for Acquisition and Sustainment at the Pentagon in Arlington, VA. This work directly supports DoD professionals dedicated to excellence and serving the...


  • Arlington, Virginia, United States AMP Group Full time

    About the RoleAMP Group is building its Customer Service team to support rapid growth projections. We are seeking an ambitious individual to join our team as a Customer Service Trainee. This role offers an exciting opportunity to develop skills in sales, marketing, and client engagement.The successful candidate will work closely with Senior Level Sales and...


  • Arlington, Virginia, United States LMI Consulting, LLC Full time

    Job Title: Executive Administrative AssistantJob Summary: We are seeking an experienced Executive Administrative Assistant to support our OUSD(A&S) customer in Arlington, VA. The successful candidate will provide daily office operations, scheduling, and correspondence management. A Secret clearance with the ability to upgrade to TS/SCI clearance is...


  • Arlington, Virginia, United States Cathexis Full time

    About the RoleWe are seeking a dynamic Administrative Assistant to join our team at the Pentagon. This individual will provide administrative and analytical support to the OUSD P&R supporting offices, working closely with Military Assistants and the Director of Operations. The role requires meticulous attention to detail, strong organizational skills, and...


  • Arlington, Virginia, United States STEM Solutions Full time

    Job Overview: We are seeking a highly skilled Sr. Administrative Specialist to join our team at STEM Solutions. As a key member of our administrative staff, you will provide critical support to OUSD(A&S), ensuring the smooth operation of various departments and divisions. Your expertise in calendar management, correspondence, and documentation will be...


  • Arlington, Virginia, United States AMP Group Full time

    At AMP Group, we are seeking a highly motivated Public Outreach Coordinator to join our progressive marketing & community outreach team in the DMV area.Salary: $60,000 - $80,000 per year based on experience.About UsWe conduct tailored community outreach and promotional marketing campaigns for some of the largest brands in the nation. Our staff works directly...


  • Arlington, Virginia, United States STEM Solutions Full time

    About the Role: We are looking for a results-driven Sr. Administrative Specialist to join our dynamic team at STEM Solutions. In this role, you will play a crucial part in supporting the operations of OUSD(A&S), utilizing your expertise in calendar management, correspondence, and documentation. Your excellent communication and interpersonal skills will...


  • Arlington, Virginia, United States Executive Recruiting Full time

    Job OverviewThe Executive Recruiting company seeks a highly skilled Senior Executive Assistant to support high-level decision-making and budget planning for the Department of Defense (DoD).This key role involves managing executive calendars, coordinating high-stakes meetings, and organizing vital documents and briefings.Estimated Salary:$100,000 - $120,000...


  • Arlington, Virginia, United States Powell Consulting Group Full time

    Job OverviewPowell Consulting Group, a small business dedicated to synergy between human and technical systems, is seeking an experienced Specialty Engineering Task Lead with expertise in Reliability & Maintainability (R&M) for the Office of the Under Secretary of Defense for Research & Engineering (OUSD(R&E)) contract.Salary and BenefitsThis full-time...


  • Arlington, Virginia, United States Executive Recruiting Full time

    About the Job:We are seeking a highly skilled and experienced executive assistant to join our team at the Pentagon. As a Senior Executive Assistant, you will be responsible for providing administrative support to senior leadership, including managing calendars, coordinating travel, and preparing materials for meetings.About the Team:We are a diverse and...


  • Arlington, Virginia, United States STEM Solutions Full time

    Job DescriptionThis position involves providing administrative support to the OUSD(A&S) team. The successful candidate will be responsible for managing assigned Outlook and portal calendars, monitoring due dates, coordinating tasks, and completing official correspondence and documents. Additionally, they will assist with fitness reports, performance...


  • Arlington, Virginia, United States MDW Associates Full time

    Job OverviewWe are seeking a highly skilled Defense Correspondence and Communication Specialist to join our team at MDW Associates in Arlington, VA.Salary InformationThe estimated annual salary for this role is between $70,000 and $90,000 depending on experience.Job DescriptionThis position supports the Office of the Under Secretary of Defense (Policy)...


  • Arlington, Virginia, United States Arlo Solutions Full time

    Job OverviewArlo Solutions is seeking a skilled SharePoint Developer to support our OUSD I&S contract. This contract involves working with Defense intelligence, counterintelligence, or security Components and exercising planning, policy, and strategic oversight over all DoD intelligence, counterintelligence, and security policy, plans, and programs.We are...


  • Arlington, Virginia, United States QinetiQ Full time

    About the RoleThis Strategic Program Lead position requires an experienced professional to provide management and operational support to senior OUSD(R&E) leadership at the Assistant Secretary of Defense level.The selected candidate will work as part of an integrated team developing and maintaining work products that support management decision making,...

  • Executive Assistant

    2 weeks ago


    Arlington, Virginia, United States STEM Solutions Full time

    Executive Assistant Job Summary:STEM Solutions is seeking an experienced Executive Assistant to provide high-level administrative support to our leadership team. As an Executive Assistant, you will be responsible for coordinating complex projects, ensuring timely completion, and providing exceptional customer service.Main Responsibilities:Provide...


  • Arlington, Virginia, United States QinetiQ Full time

    At QinetiQ US, we are seeking a highly skilled and experienced Senior Human Capital Program Manager to join our team. As a key member of our organization, you will provide management and operational support to senior OUSD(R&E) senior leadership at the Assistant Secretary of Defense (ASD) level.The selected candidate will work as part of an integrated team...

  • Executive Assistant

    1 week ago


    Arlington, Virginia, United States Growing Property Company Full time

    Job OverviewWe are seeking an experienced Executive Assistant to join our team at Growing Property Company. As a key member of our senior leadership team, you will provide administrative support to our executives, ensuring seamless day-to-day operations and helping drive the company's growth.


  • Arlington, Virginia, United States Top Secret Clearance Jobs Full time

    Job OverviewJob SummaryTop Secret Clearance Jobs is seeking a highly skilled SAP Security Analyst to join our team. As a key member of our security team, you will be responsible for providing comprehensive security support services for the R&E Special Access Program Central Office (SAPCO) and various program management offices across OUSD(R&E).Key...