Executive Assistant for OUSD(A&S)
3 days ago
About Us
At STEM Solutions, we are committed to delivering exceptional results to our clients. We believe that our employees are our greatest asset, and we strive to create a work environment that is inclusive, supportive, and challenging.
Job Description
We are seeking a highly skilled and experienced Executive Assistant for OUSD(A&S) to join our team. As an Executive Assistant, you will provide administrative support for the Office of the Under Secretary of Defense (A&S).
Key Responsibilities:
- Maintain assigned Outlook and portal calendars for numerous departments/divisions
- Monitor due dates, coordinate, and assist in completing official correspondence and documents for signature
- Support on assigned fitness report and performance evaluations
- Award recognition, training, personnel, security, facilities support
- Answer telephone calls and refer them to the appropriate individuals within the office
- Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing
- Weekly maintenance of portal sites, documents, links, libraries, announcements, lists, and contacts
- Manage Director's Calendar, provide travel reservations using DTS, manage action items, suspensees, and inquiries using the CATMS system
- E nsure security and country clearances are complete and distributed to appropriate offices, greet visitors
Requirements:
- Minimum of two (2) years of experience to include personnel, scheduling, task management, planning, programming, and forecasting, correspondence, security, facilities with the Department of Defense
- Experience within DoD and other federal agencies
- Demonstrated success managing several direct reports and multiple functional areas across multiple locations
- Highly proficient in using Microsoft Office Suite to include Word, Excel, and PowerPoint
- Experience with DTS (Defense Travel System) and CATMS (other Task Management System experience may be considered)
- Excellent analytical and problem-solving skills
- Outstanding English writing skills and the ability to quickly deliver quality written products in constrained time periods
- Strong active listening skills to assess customer needs and satisfaction
- Experience in managing customer expectations and working directly with customers
- Outstanding customer service abilities to initiative, judgement, creativity, flexibility, and confidence
- Able to multi-task across multiple projects
Certifications/Security Clearance:
- Top Secret clearance required
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