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Senior Administrative Assistant

1 month ago

Miami, Florida, United States The University of Miami Full time
Job Summary

The Department of Dermatology at the University of Miami is seeking a highly skilled and organized Senior Administrative Assistant to join their team. This full-time position will be responsible for providing administrative support to the department, including clerical tasks, data analysis, and communication with external and internal sources.

Key Responsibilities
  • Perform a variety of clerical functions and office support activities to facilitate the efficient operations of the office.
  • Support department and/or department leadership with daily clerical tasks, including data collection, analysis, and report preparation.
  • Respond to or route non-routine, priority, or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.
  • Plan meetings and take detailed minutes, as needed.
  • Answer phone calls, provide information to callers, or connect callers to appropriate staff.
  • Schedule appointments and update calendars.
  • Make travel arrangements and reservations for department leadership and staff, as needed.
  • Compose and type correspondence, such as informative materials, and create spreadsheets and presentations.
  • Develop and maintain department filing systems.
  • Adhere to University and unit-level policies and procedures and safeguard University assets.
Requirements
  • High school diploma or equivalent.
  • Minimum 3 years of relevant experience.
  • General knowledge of office procedures and operations.
  • Ability to accurately prepare and maintain records, files, reports, and correspondence.
  • Ability to communicate effectively in both oral and written form.
  • Ability to maintain effective interpersonal relationships.
  • Ability to process and handle confidential information with discretion.
  • Skill in completing assignments accurately and with attention to detail.
  • Proficiency in computer software (i.e., Microsoft Office).
Working Conditions

This is a full-time position with a competitive salary and a comprehensive benefits package, including medical, dental, tuition remission, and more. The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply.