Senior Executive Assistant

1 week ago

Indianapolis, Indiana, United States Kodiak Solutions Full time

Senior Executive Assistant & Office Operations Specialist

Kodiak Solutions is in search of a highly skilled, full-time Senior Executive Assistant & Office Operations Specialist who thrives in a dynamic, high-growth setting. This position will be integral to our operations and will provide essential support to the Executive Team as designated. The role will also encompass overseeing daily office functions.

PRIMARY RESPONSIBILITIES

  • Maintain a precise and comprehensive calendar for the executives, manage incoming scheduling requests, adjust meetings as needed, and proactively communicate any changes while addressing scheduling conflicts.
  • Exhibit adaptability in managing tasks and proactively prioritize assignments across supported executives.
  • Coordinate both internal and external meetings for the executives, ensuring thorough logistical and preparatory arrangements.
  • Oversee all travel arrangements and scheduling for the executives.
  • Monitor and reconcile monthly credit card statements, ensuring timely completion and submission of expense reports.
  • Facilitate consistent and effective collaboration with other executive assistants within the organization, demonstrating professionalism and discretion in high-pressure situations.
  • Manage office operations, including procurement and stocking of supplies, handling mail and shipments, answering calls, welcoming visitors, and supporting local meeting requirements.
  • Address routine maintenance needs within the office environment as necessary.
  • Communicate any significant building or property management issues to the appropriate parties.
  • Assist in planning and executing office events, including those held off-site.

ESSENTIAL QUALIFICATIONS:

  • Minimum of 8 years' experience in an Executive Assistant capacity
  • At least 2 years' experience in an office management or support role

Proficient in Microsoft Office Suite, particularly MS Word, PowerPoint, and Excel.

  • Ability to maintain confidentiality regarding sensitive information and adhere to relevant information security protocols.

KEY ATTRIBUTES FOR SUCCESS:

  • Proven ability to engage collaboratively with team members in a hands-on manner
  • Demonstrated success in influencing within a fast-paced, multi-unit organization
  • Ability to manage multiple priorities simultaneously with proactive follow-up
  • Excellent verbal and written communication skills
  • Strong organizational and planning capabilities
  • Familiarity with Concur for travel and expense management is preferred
  • Experience in a rapidly growing company is advantageous

  • Senior Executive Assistant

    2 weeks ago

    Indianapolis, Indiana, United States Kodiak Solutions Full time

    Senior Executive Assistant & Office Management SpecialistKodiak Solutions is in search of a skilled, full-time Senior Executive Assistant & Office Management Specialist who thrives in a dynamic, rapidly evolving setting. This position will be pivotal in providing executive support to the leadership team while ensuring the smooth operation of the office...

  • Senior Executive Assistant

    1 week ago

    Indianapolis, Indiana, United States Kodiak Solutions Full time

    Senior Executive Assistant & Office Operations CoordinatorKodiak Solutions is in search of a skilled and dedicated Senior Executive Assistant & Office Operations Coordinator who thrives in a dynamic and rapidly evolving environment. This position will be pivotal in providing high-level administrative support to the Executive Team while also overseeing the...

  • Senior Executive Assistant

    1 week ago

    Indianapolis, Indiana, United States Kodiak Solutions Full time

    Senior Executive Assistant & Office Operations CoordinatorKodiak Solutions is in search of a skilled and dedicated Senior Executive Assistant & Office Operations Coordinator who thrives in a dynamic and rapidly evolving environment. This position is integral to our Indianapolis office, providing high-level administrative support to the Executive Team as...

  • Senior Executive Assistant

    1 week ago

    Indianapolis, Indiana, United States Kodiak Solutions Full time

    Senior Executive Assistant & Office Operations CoordinatorKodiak Solutions is in search of a skilled, full-time Senior Executive Assistant & Office Operations Coordinator who thrives in a dynamic, rapidly evolving environment. This position will be pivotal in providing executive support to members of Kodiak's Executive Team as designated. Furthermore, this...

  • Senior Executive Assistant

    2 weeks ago

    Indianapolis, Indiana, United States Kodiak Solutions Full time

    Senior Executive Assistant & Office Management SpecialistKodiak Solutions is in search of a highly skilled, full-time Senior Executive Assistant & Office Management Specialist who thrives in a dynamic, rapidly evolving environment. This position will be integral to our operations and will provide essential support to the Executive Team as designated....

  • Senior Executive Assistant

    2 weeks ago

    Indianapolis, Indiana, United States Mays Chemical Co. Full time

    Position OverviewMays Chemical Company, Inc. is a leading chemical distributor, recognized for its comprehensive range of chemicals, raw materials, formulated products, and outsourcing services. We are currently in search of a Senior Executive Assistant.The ideal candidate will report directly to the President and will be tasked with delivering a broad...

  • Senior Executive Assistant

    2 weeks ago

    Indianapolis, Indiana, United States Mays Chemical Co. Full time

    Position OverviewMays Chemical Company, Inc. is a premier chemical distributor, known for providing high-quality chemicals, raw materials, formulated products, and outsourcing solutions. We are currently in search of a Senior Executive Assistant.The chosen candidate will report directly to the President and will be tasked with delivering comprehensive...

  • Senior Sales Executive

    2 weeks ago

    Indianapolis, Indiana, United States CyberCoders Full time

    Location: Remote or FlexiblePosition: Senior Sales ExecutiveSalary: Base Salary: $70K-$110KOTE: $125K-$250KAbout Us:We are a leading player in the commercial flooring sector, known for our comprehensive installation services across various industries including hospitality, healthcare, and education. With over 40 years of expertise, we pride ourselves on...

  • Senior Sales Executive

    1 week ago

    Indianapolis, Indiana, United States CyberCoders Full time

    Location: Various LocationsPosition: Senior Account ExecutiveSalary: Base Salary: $70K-$110KTotal Earnings Potential: $125K-$250KAbout the Role:As a Senior Account Executive, you will play a pivotal role in expanding our client base while nurturing relationships with existing customers. You will collaborate closely with senior management to set sales...

  • Senior Sales Executive

    1 week ago

    Indianapolis, Indiana, United States CyberCoders Full time

    Location: Multiple Locations AvailablePosition: Senior Sales ExecutiveSalary: Base Salary: $70K-$110KOn-Target Earnings (OTE): $125K-$250KAbout Us:We are a leading player in the commercial flooring sector, known for our extensive experience and commitment to quality. Our firm specializes in the comprehensive installation of flooring solutions for various...

  • Senior Sales Executive

    1 week ago

    Indianapolis, Indiana, United States CyberCoders Full time

    Location: Multiple locations availablePosition: Senior Sales ExecutiveSalary: Base Salary: $70K-$110KTotal OTE: $125K-$250KOverview:As a Senior Sales Executive, you will play a pivotal role in expanding our diverse client portfolio while nurturing relationships with our existing clientele. Your expertise in commercial flooring will be essential in driving...

  • Senior Sales Executive

    1 week ago

    Indianapolis, Indiana, United States CyberCoders Full time

    Location: Multiple locations availablePosition: Senior Sales ExecutiveSalary: Base Salary: $70K-$110KOn-Target Earnings (OTE): $125K-$250KAbout Us:We are a prominent player in the commercial flooring sector, recognized for our comprehensive installation services tailored for various industries including hospitality, healthcare, and education. With over 40...

  • Certified Nursing Assistant

    2 days ago

    Indianapolis, Indiana, United States Bloom Senior Living Full time

    About Bloom Senior LivingBloom Senior Living is a family-owned and operated assisted living and community dedicated to helping our residents flourish. We are seeking a compassionate and skilled Certified Nursing Assistant (CNA) to join our team.Job SummaryThe primary purpose of the Certified Nursing Assistant (CNA) is to provide personal care to residents in...

  • Nursing Assistant

    1 day ago

    Indianapolis, Indiana, United States American Senior Communities Full time

    About the RoleWe are seeking a compassionate and skilled Certified Nursing Assistant to join our team at American Senior Communities. As a key member of our care team, you will play a vital role in providing exceptional care and support to our residents.ResponsibilitiesProvide Personal Care: Assist residents with activities of daily living, such as bathing,...

  • Senior Construction Executive

    2 weeks ago

    Indianapolis, Indiana, United States KM Partners Full time

    About Our ClientOur client is a prominent and rapidly expanding entity within the Affordable Housing sector, recognized as one of the top 25 developers and owner-operators. With ambitious growth objectives aimed at doubling their size in the coming years, they are in search of a visionary leader to oversee Development Operations. This organization is known...

  • Senior Executive Support Professional

    5 days ago

    Indianapolis, Indiana, United States MCI, LC Full time

    Job SummaryMCI, LC is seeking a highly organized and detail-oriented Virtual Executive Assistant to join our remote team. As a Virtual Executive Assistant, you will perform a variety of high-level administrative tasks and support our company's senior-level managers.Key ResponsibilitiesManage complex and busy schedulesPerform planning, logistics, and...

  • Certified Nursing Assistant

    3 days ago

    Indianapolis, Indiana, United States Senior Helpers - Indianapolis Full time

    Job OverviewWe are seeking experienced Certified Nursing Assistants (CNAs) to provide high-quality in-home care for seniors in our community. As a CNA on our team, you will have the opportunity to make a meaningful difference in the lives of our clients, providing compassionate and personalized care in the comfort of their own homes.Key...

  • Healthcare Account Executive

    3 days ago

    Indianapolis, Indiana, United States A Place For Mom Full time

    Job SummaryA Place for Mom is seeking a highly motivated and results-driven Healthcare Account Executive to join our team. As a key member of our sales team, you will be responsible for driving lead generation and move-ins to our senior care communities from your assigned accounts.Key ResponsibilitiesDevelop and execute a sales strategy to grow your book of...

  • Senior Partner

    1 week ago

    Indianapolis, Indiana, United States SuiteSpot Executive Search, LLC Full time

    Position OverviewA distinguished law firm in the Midwest is seeking a Senior Partner to enhance its successful Corporate and Real Estate Law Practice Group. This role is pivotal in providing expert legal guidance in various corporate transactions.Key Responsibilities:Offer legal advice to clients on corporate matters, including mergers and acquisitions,...

  • Executive Chef

    3 days ago

    Indianapolis, Indiana, United States Five Star Senior Living Full time

    About the RoleWe are seeking a highly skilled and experienced Cook to join our team at Five Star Senior Living. As a key member of our culinary team, you will be responsible for preparing a wide variety of menu items according to prescribed recipes.Key ResponsibilitiesPrepare and cook menu items to the highest standards of quality, cost, presentation, and...