Administrative Assistant

5 days ago

Manassas, Virginia, United States Commonwealth of Virginia Full time

About the Position:

The Administrative Assistant will provide administrative support to the Director and Program Coordinator of the Enlisted to Medical Degree Preparatory Program (EMDP2). The incumbent will be responsible for all administrative needs of EMDP2 students, including setting facilities work orders, telecommunications work orders, parking, providing key and electronic access authorizing agent for EMDP2 students, and scheduling meetings. Assisting with housing needs, tracking academic records, and processing expenditures are also part of the daily tasks.

Responsibilities:

  • Provides administrative support to the Director and Program Coordinator;
  • Works with students to compile the material requested by the Director and/or Program Coordinator;
  • Works with undergraduate Admissions and graduate Admissions offices;
  • Works with EMDP2 students to ensure they are compliant with all Mason requirements;
  • Assists with the preparation of EMDP2 reports for the program's stakeholders;
  • Assists with travel planning;
  • Processes direct expenditures such as travel, food and beverage, and check requests; and coordinates travel for external EMDP2 visitors;
  • Processes honoraria and reimbursements including travel;
  • Compiles, maintains, and regularly updates comprehensive database of EMDP2 performance metrics, including standardized test dates, scores, and planned retakes;
  • Compiles EMDP2 students' academic records at the end of every semester;
  • Tracks tutoring and teaching assistant activities;
  • Tracks and maintains records of all student absences;
  • Receives and logs incoming letters of recommendation for each student;
  • Tracks arrival of student transcripts;
  • Coordinates housing needs of EMDP2 students with the Housing Office;
  • Organizes files and other documents;
  • Orders supplies for the teaching labs and for the EMDP2 office;
  • Schedules appointments for premed activities; and
  • Assists with events for EMDP2.

Required Qualifications:

  • High school diploma or equivalent;
  • Experience as an Administrative Assistant;
  • Familiarity with, and significant experience using standard word processing, spreadsheets, databases, and Zoom;
  • Detail-oriented with excellent organizational skills;
  • Demonstrated communication and customer service skills;
  • Ability to work under pressure;
  • Ability to work well with others in a team environment;
  • Ability to prioritize work;
  • Ability to multitask;
  • Excellent professional presentation, communication, customer service skills, and good judgment;
  • Ability to provide timely response to requests and inquiries regarding the EMDP2 program; and
  • Ability to work courteously and effectively with students and faculty.

Preferred Qualifications:

  • Associate's degree in a related field;
  • Enthusiasm for working in higher education and a student-oriented environment;
  • Prior experience working in a higher education environment; and
  • Prior experience working on reports.

Instructions to Applicants:

For full consideration, applicants must apply for the Administrative Assistant at https://jobs.gmu.edu/; complete and submit the online application; and provide 1) a cover letter, 2) resume, 3) list of three professional references with contact information, and 4) In 300 words or less, detail how your teaching, service, or research endeavors (choose one) has supported the success of students, faculty, or staff belonging to historically minoritized and marginalized populations. NOTE: Applicants who have not yet had an opportunity to engage in the example above should state how the responsibilities associated with the position they're applying for will further Mason Science's commitment to access, justice, equity, diversity, and inclusion (AJEDI) and Inclusive Excellence.

  • Administrative Assistant

    4 days ago

    Manassas, Virginia, United States Commonwealth of Virginia Full time

    About the PositionThe Commonwealth of Virginia is seeking an Administrative Assistant to provide support to the Director and Program Coordinator of the Enlisted to Medical Degree Preparatory Program (EMDP2). The successful candidate will be responsible for a wide range of administrative tasks, including setting facilities work orders, telecommunications work...

  • Administrative Assistant

    3 weeks ago

    Manassas, Virginia, United States Commonwealth of Virginia Full time

    About the Position:The Administrative Assistant will provide administrative support to the Director and Program Coordinator of the Enlisted to Medical Degree Preparatory Program (EMDP2). The incumbent will be responsible for all administrative needs of EMDP2 students, including setting facilities work orders, telecommunications work orders, parking,...

  • Administrative Assistant

    3 weeks ago

    Manassas, Virginia, United States Storage Strategies Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Receptionist/Administrative Assistant to join our team at Storage Strategies Inc. in Manassas Park, VA.Key ResponsibilitiesEnsure effective communication with internal and external stakeholders through telephone, mail, and email.Greet visitors and answer telephone inquiries, routing calls to...

  • Childcare Center Administrative Assistant

    3 weeks ago

    Manassas, Virginia, United States The Goddard School of Manassas Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Assistant to support our daily office operations at The Goddard School of Manassas. The ideal candidate will have excellent communication skills, a keen eye for detail, and the ability to multitask with ease.Key Responsibilities:Provide administrative support to the office...

  • Administrative Assistant

    4 days ago

    Manassas Park, Virginia, United States Storage Strategies Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Receptionist/Admin Assistant to join our team at Storage Strategies Inc. The ideal candidate will have excellent communication skills, both written and verbal, and be able to effectively manage multiple tasks and responsibilities.Key ResponsibilitiesProvide exceptional customer service and...

  • HR Administrative Assistant

    2 days ago

    Manassas, Virginia, United States FVCBANK Full time

    Job SummaryFVCbank is seeking a highly organized and detail-oriented HR Administrative Assistant to support the HR department with various activities, including recruitment, onboarding, administration, and health benefits.Key Responsibilities:Maintain job descriptions and screen resumes for open positionsUtilize social media to post positions and search for...

  • Administrative Coordinator

    4 days ago

    Manassas, Virginia, United States Nova Distro INC Full time

    Job OverviewWe are seeking an Administrative Coordinator to provide administrative support to our team. The successful candidate will perform a variety of tasks to ensure the efficient operation of the office, including providing administrative support to managers and employees, and maintaining organized filing systems.Key Responsibilities:Provide...

  • Administrative Coordinator

    2 months ago

    Manassas, Virginia, United States Commonwealth of Virginia Full time

    About the Commonwealth of VirginiaThe Commonwealth of Virginia is a leader in education and innovation, and we are seeking a highly skilled and detail-oriented individual to join our team as an Administrative Assistant. This role will provide administrative support to the Director and Program Coordinator of the Enlisted to Medical Degree Preparatory Program...

  • Administrative Support Specialist

    3 weeks ago

    Manassas, Virginia, United States Nova Distro INC Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to provide high-quality administrative support to our team at Nova Distro INC. The successful candidate will be responsible for performing a variety of administrative tasks, including drafting correspondences, planning appointments, and developing organized filing systems.Key...

  • Administrative Support Specialist

    4 weeks ago

    Manassas, Virginia, United States American Residential Services Full time

    OverviewAmerican Residential Services of Manassas is seeking an administrative professional to provide support to our plumbing team. The ideal candidate will assist with administrative tasks, maintain documentation, and ensure seamless operations.ResponsibilitiesProvide administrative support to plumbing management and sales staff.Organize and manage...

  • Administrative Support Specialist

    4 weeks ago

    Manassas, Virginia, United States LivinRite Home Health Full time

    Job OverviewWe are seeking a highly motivated and detail-oriented Administrative Assistant to join our innovative orders and clinical support team at LivinRite Home Health Services.The successful candidate will provide a variety of standard administrative support functions, including data entry, record-keeping, and communication with patients and healthcare...

  • Administrative Support Specialist

    1 month ago

    Manassas, Virginia, United States Storage Strategies Full time

    {"Job Title": "Receptionist/Admin Assistant", "Job Type": "Part-time", "Location": "Manassas Park, VA", "Job Description": "We are seeking a highly organized and detail-oriented Receptionist/Admin Assistant to join our team at Storage Strategies. As a key member of our administrative team, you will be responsible for providing exceptional customer service,...

  • Network Administrator II

    2 days ago

    Manassas, Virginia, United States Epsilon Full time

    Network Administrator IIAbout the Role:This Network Administrator II position is a key member of our IT team, responsible for supporting and maintaining our network infrastructures within domestic and international environments and data centers. As a Network Administrator II, you will contribute to a large enterprise effort on a federal contract, focusing on...

  • Research Administrator

    5 days ago

    Manassas, Virginia, United States Commonwealth of Virginia Full time

    About the PositionThe George Mason University School of Systems Biology invites applications for a part-time Research Administrator position in the Kashanchi Research lab. This role will be focused on gathering and collecting research data, data analysis, and a wide variety of written materials, including manuscript writing, grant proposals, and research...

  • Program Administrative Coordinator

    2 months ago

    Manassas, Virginia, United States Commonwealth of Virginia Full time

    Department: Commonwealth of Virginia Job Category: Administrative Support Job Type: Full-Time Work Schedule: Full-time (1.0 FTE, 40 hrs/wk) Telework Friendly: Yes Pay Band: 03 Salary: Salary commensurate with education and experience Restricted: Yes Criminal Background Check: Yes About the Department: The Commonwealth of Virginia...

  • Administrative Support Specialist

    2 weeks ago

    Manassas, Virginia, United States American Residential Services Full time

    Job SummaryAmerican Residential Services is seeking an administrative assistant to provide support to our plumbing team. The ideal candidate will provide administrative support to all plumbing management and sales staff, organizing and managing processes and maintaining documentation in support of the operation.Key ResponsibilitiesProvide administrative...

  • Systems Administrator II

    2 days ago

    Manassas, Virginia, United States Epsilon Full time

    Job DescriptionJob Title: Systems Administrator IIJob Summary: We are seeking a highly skilled Systems Administrator II to join our team at Epsilon. As a Systems Administrator II, you will be responsible for supporting the administration and maintenance of IT infrastructures, including domestic and international data centers, for a large federal enterprise...

  • Administrative Support Specialist

    2 weeks ago

    Manassas, Virginia, United States American Residential Services Full time

    Job SummaryAmerican Residential Services is seeking an administrative assistant to provide support to our plumbing team. The ideal candidate will provide administrative support to all plumbing management and sales staff, organizing and managing processes and maintaining documentation in support of the operation.Key ResponsibilitiesProvide administrative...

  • Administrative Support Specialist

    4 days ago

    Manassas, Virginia, United States ECPI University Full time

    Transform Your Career at ECPI University At ECPI University, we're dedicated to helping students achieve their goals through hands-on training and career-focused education. Our team of dynamic, caring professionals is passionate about making a positive impact in people's lives. As an Administrative Assistant, you'll play a vital role in supporting the...

  • Administrative Support Specialist

    2 days ago

    Manassas, Virginia, United States Prince William County, VA Full time

    About the RoleWe are seeking an experienced Administrative Specialist to join our Customer Support and Services (CSS) Division. The successful candidate will work on the Customer Response Team (CRT) to provide information and resources to customers, both on the phone and in the office.Key ResponsibilitiesAssist customers who are applying for or renewing...