Accounts Payable Coordinator

1 week ago

Minneapolis, Minnesota, United States Agate Housing and Services Full time
Position Overview

Career Opportunity

Agate Housing and Services is a forward-thinking nonprofit organization dedicated to the mission of eradicating homelessness and alleviating hunger through proactive measures and advocacy. We strive to achieve this mission by offering emergency assistance, shelter, and housing solutions for individuals and families. Our approach is to meet individuals facing homelessness where they are and guide them towards secure, stable housing and improved well-being. We firmly believe that housing is a fundamental human right.

Core Values of Agate Housing and Services:

Integrity: Upholding ethical standards consistently, even when faced with challenges.

Equity: Challenging the existing norms by actively reviewing and modifying practices to better serve those most affected by homelessness and hunger.

Humanity: Recognizing the collective impact of these issues on our community, staff, and clients, and fostering relationships built on trust through understanding.

Creativity: Addressing community needs with innovative and tailored solutions.

Agate Housing and Services is an Equal Opportunity Employer/AAE, providing competitive compensation and outstanding benefits, including health insurance, employer-funded dental and life insurance, short-term disability, four weeks of paid time off in the first year, and a 401k retirement plan with employer matching.

Position Description

Title: Accounts Payable Specialist

Reports To: Accounting Manager

Schedule: Monday to Friday, 8 AM - 4 PM, Flexible Daytime Hours

Compensation: $28-$30 (Dependent on Qualifications)

Classification: Salaried, Non-Exempt, Full-time, 40 hours per week

Union Representation: This role is not represented by a union.


The Accounts Payable Specialist will work closely with the Accounting Manager to execute routine financial tasks, including processing accounts payable and providing essential support to the accounting team.

Key Responsibilities:

  • Manage payments and control expenses by receiving, processing, verifying, and reconciling invoices.
  • Ensure accuracy by reconciling processed work through verification of entries and comparison of system reports to balances.
  • Allocate expenses to accounts and cost centers by analyzing invoice and expense reports, recording necessary entries.
  • Facilitate vendor payments by monitoring discount opportunities, verifying federal identification numbers, scheduling, and preparing checks while resolving discrepancies related to purchase orders, contracts, invoices, or payments.
  • Ensure credit is received for outstanding memos.
  • Maintain accounting ledgers by verifying and posting transactions related to payables.
  • Verify vendor accounts by reconciling monthly statements and associated transactions.
  • Preserve historical records by scanning and filing documents appropriately.
  • Support the management of key vendor relationships.
  • Ensure all invoices are exempt from sales tax and that vendors possess the necessary documentation for sales tax exemptions.
  • Safeguard the organization's value by maintaining confidentiality of sensitive information.
  • Enhance job knowledge by engaging in educational opportunities.
  • Maintain the accounts payable filing system.
  • Ensure that accounts payable checks are properly documented and approved according to established internal control procedures.
  • Perform additional duties as assigned.

Qualifications:

  • Associate degree in accounting is required.
  • 2-3 years of experience in Accounts Payable, preferably within the nonprofit sector.
  • Payroll experience is a plus.
  • Excellent communication skills.
  • Exceptional attention to detail.
  • Ability to prioritize tasks, work independently, and meet deadlines.
  • Strong organizational skills and meticulous attention to detail.
  • Proficient in accounting software (Sage Intacct preferred), Excel, and MS Office.
  • Ability to maintain confidentiality regarding sensitive materials and information.

Successful candidates will also demonstrate the following perspectives, skills, and abilities:

  • Commitment to the values and mission of Agate Housing and Services in addressing homelessness and hunger.
  • Dedication to fostering an anti-racist culture within Agate Housing and Services and the wider community.
  • Belief in the potential for every household to achieve housing stability.
  • Commitment to harm reduction and housing-first philosophies.
  • Ability to work respectfully with clients, colleagues, and key stakeholders from diverse backgrounds.
  • Capability to establish rapport quickly with individuals in crisis using trauma-informed and client-centered approaches.
  • Ability to meet documentation expectations through strong organizational skills, attention to detail, and proficiency with technology.

We encourage individuals with lived experience to apply. However, those who have received services from Agate Housing and Services within the last two years are ineligible for employment.

Preferred Qualifications:

  • Bachelor's degree in a relevant field.
  • Familiarity with Sage Intacct is advantageous.

Referral Bonus Program:

If you know someone who would be a great fit for a position at our organization, please refer them. Agate Housing and Services offers a $250 bonus to employees who refer qualified candidates for current openings. The referring employee must indicate the name of the employee who referred them in the application section provided.

The Referral Bonus Form must be submitted to Human Resources within 30 days of the referred employee's start date. Any forms submitted after this period will not be processed.

To qualify for rewards, candidates must be hired as permanent full or part-time employees (this excludes on-call, temporary employees, interns, or contract workers).

When applying, candidates must clearly state the name of the current employee who referred them. The referral bonus will be paid within one month of the candidate's six-month anniversary. There is no limit to the number of referral bonuses an employee can earn.

Application Submission:

Visit our website and select the opening for which you wish to apply. Submit your information under "Apply Now" to access the full application, where you can upload your resume and cover letter. If you have previously created an account to apply for a position at Agate Housing and Services, please log in to your account before applying for another position.

Applications will be accepted until the position is filled. Qualified applicants will be selected for interviews as applications are received. No phone calls please.

Agate Housing and Services is proud to be an equal opportunity workplace, striving to create a diverse and inclusive environment where all individuals are treated with dignity and respect. Employees actively participate in various committees that provide a voice to staff, fostering engagement in shaping the future of our agency.

Agate Housing and Services is an equal opportunity employer and encourages applications from people of color, indigenous individuals, persons with disabilities, and LGBTQ+ individuals.

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