Senior Administrative Assistant

1 week ago


Olympia, Washington, United States The Evergreen State College Full time
Position Overview
As a vital member of the Facilities Services team, you will provide essential administrative support to the Chief Administrative Officer (CAO). This role is crucial in ensuring the smooth operation of the department and requires a high level of confidentiality and professionalism.

Key Responsibilities
1. **Administrative Support**: Deliver comprehensive executive secretarial assistance to the CAO, including managing travel arrangements, scheduling meetings, and maintaining the CAO's calendar.
2. **Documentation Management**: Prepare and draft various reports, documents, and correspondence as directed, ensuring accuracy and clarity.
3. **Record Keeping**: Maintain confidential employee records and oversee the initiation of necessary personnel documents.
4. **Performance Monitoring**: Track staff performance evaluations and notify supervisors of upcoming deadlines.
5. **Orientation Development**: Create and update orientation materials for new hires.
6. **Website Management**: Ensure the department's website is current and accurately reflects all units.
7. **Liaison Role**: Act as a communication bridge between the CAO and staff, as well as with the broader campus community.
8. **Policy Compliance**: Assist in updating and implementing administrative policies and procedures, ensuring adherence to established guidelines.
9. **Committee Support**: Provide administrative assistance to CAO-led committees, maintaining records and disseminating information as needed.
10. **Purchasing Coordination**: Manage purchasing transactions for the office, including processing requisitions and maintaining office supplies.

Qualifications
- Minimum of two years of experience in a secretarial or similar role.
- Experience in a higher education or facilities maintenance environment is preferred.

Skills and Attributes
- Strong organizational skills and attention to detail.
- Ability to maintain confidentiality and handle sensitive information.
- Excellent customer service and interpersonal skills.
- Proficiency in Microsoft Office and web editing tools.
- Ability to work independently and collaboratively in a diverse environment.

In this role, you will play a key part in supporting the operational success of Facilities Services, contributing to a collaborative and efficient workplace.

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