Senior Administrative Coordinator

2 weeks ago

Northville, Michigan, United States Tenneco Full time

Tenneco is a prominent global leader in the design, manufacturing, and marketing of automotive solutions for both original equipment and aftermarket clients, employing around 78,000 individuals across more than 300 locations worldwide. Our four business segments—Motorparts, Ride Performance, Clean Air, and Powertrain—are at the forefront of innovation in global mobility, providing advanced technology solutions for diverse markets, including light vehicles, commercial trucks, off-highway applications, industrial sectors, motorsport, and aftermarket services.

The Executive Support Specialist operates onsite at the Northville, MI facility, delivering high-level administrative assistance to several Vice Presidents. This role encompasses managing schedules, coordinating travel logistics, and executing various administrative tasks to facilitate the leaders' effectiveness. A minimum of three days per week onsite presence is required, with additional days as necessary.

KEY RESPONSIBILITIES:

  • Oversees Outlook Calendar management, schedules meetings, and organizes travel and accommodations for the VPs, both internationally and domestically.
  • Handles expense reporting systems on behalf of the VPs.
  • Participates in all staff meetings (either with the VP or as a representative) and documents meeting discussions.
  • Records and maintains minutes from meetings.
  • Acts as a representative for leaders during their absence, managing all incoming matters.
  • Performs various administrative duties, including drafting letters, memos, invoices, reports, PowerPoint presentations, and other documentation.
  • Manages incoming communications (mail, email, fax, etc.) for the team, summarizing and distributing to the appropriate parties.
  • Maintains records and manages supply orders.
  • Undertakes additional responsibilities as assigned and engages in special projects as needed.

EDUCATION: An Associate's Degree is required, while a Bachelor's Degree is preferred.

SKILLS & EXPERIENCE:

  • At least 5 years of experience providing administrative support to executive-level personnel.
  • Demonstrated ability to respond promptly and effectively in a fast-paced, dynamic work environment.
  • Willingness to engage with diverse groups and cultures.
  • Exceptional organizational skills and meticulous attention to detail.
  • Strong time management capabilities with the ability to juggle multiple tasks and meet deadlines.
  • Excellent verbal and written communication skills.
  • Comprehensive knowledge of office administration, clerical procedures, and recordkeeping systems.
  • Highly proficient in Microsoft Office Suite or similar software, with the capacity to learn new or updated software quickly.

Tenneco is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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