Administrative Coordinator

3 days ago

Fort Worth, Texas, United States Ferrovial Full time
About us:
Ferrovial, a leading infrastructure and services company, is working on various projects in the U.S., including the North Tarrant Express Projects. The NTE Extension Project aims to improve safety and provide for anticipated traffic growth in the region.

Job Description:
  • The Administrative Assistant will provide reception and administrative organization, logistic and general support to the Administrative and Financial department. Responsibilities include reception, office management, accounts receivable, accounts payable, ticket collection, invoice reconciliation, data entry, and other administrative accounting duties.


Key Responsibilities:
  • Answer/direct calls, e-mails, and other inquiries.
  • Greet visitors and make introductions to employees.
  • Prepare, send, receive, and distribute mail and other parcels.
  • Maintain company electronic calendar to schedule and reserve meeting space and equipment as required.
  • Communicate various information, including announcements and memorandums, and help schedule/coordinate events.
  • Coordinate with general services suppliers like the fleet, telephone, and energy companies.
  • Track, order, and maintain inventory of office supplies and equipment.
  • Maintain reception, waiting areas, meeting rooms, and breakrooms to ensure they are orderly, neat, and tidy.
  • Organize booking for hotel, flight, car, and all necessary logistics for current and new employees or visitors.
  • Organize various files, folders, and other information both physically and electronically.
  • Review, reconcile, and enter invoices and inventory in applicable accounting systems.
  • Collect/receive invoices, tickets, receipts, and other documentation.
  • Prepare reports at various intervals and frequencies showing departmental or project accounting metrics.
  • Communicate with vendors, suppliers, subcontractors, and other entities to provide information and answer questions related to accounting activities.

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