Human Resources Operations Coordinator

24 hours ago

Schaumburg, Illinois, United States Marsh & McLennan Companies Full time
About Marsh McLennan Agency Midwest

Marsh McLennan Agency's Midwest Region is a full-service brokerage providing business insurance, employee benefits, private client insurance, and retirement services to businesses and individuals across the country. Our team is consistently recognized as a top workplace, attracting and retaining our insurance talent by rewarding expertise and investing in career development. We foster a highly productive and results-driven working environment that encourages collaboration and innovation.

Job Summary

The Human Resources Operations Coordinator will play a crucial role in supporting the HR department by managing various HR operational tasks, including onboarding, new hire orientation, employee life cycle changes, payroll administration, data entry, data integrity, and benefits coordination. This position requires excellent attention to detail, strong problem-solving skills, and proficiency in Microsoft Office Suite.

Key Responsibilities
  • Achieves data integrity through entering and maintaining employee data in all systems
  • Consistently meets activity timeliness, accuracy, and quality standards
  • Processes employee life cycle changes and checklists such as promotions, transfers, and terminations ensuring accurate and timely updates in HR systems and documentation
  • Suggests business process improvements to gain efficiency within role
  • Assists in monitoring the company's compliance with applicable governmental employment laws
  • Conducts annual audits of employee files for accuracy and completeness
  • Administers and tracks employee handbook acknowledgements and follows-up for completion
  • Participates in Human Resources courses, seminars, classes, and webinars for skill and knowledge development
  • Collaborates with Talent Acquisition and acts as a dedicated liaison to ensure a seamless transfer of responsibilities from Talent Acquisition to HR Operations, specifically for the new hire and onboarding process
  • Coordinates with internal stakeholders to execute onboarding activities for new hires to ensure a consistent experience
  • Participates in new hire orientation sessions to familiarize employees with company policies, procedures, and benefits
  • Assists with the coordination of logistics for new hire orientation, including scheduling, technology requirements, and communication efforts
  • Assists with the development and implementation of the internship program, including defining program objectives, timelines, recruitment workflows, and all intern program-related activities
  • Collaborates with the University Relations team to execute the overall strategy for attracting top talent from target universities and colleges
  • Assists with payroll administration process, ensuring accurate and timely processing of employee payroll, including data entry, deductions, and reconciliations
  • Audits and reviews monthly billing statements for accuracy and completeness
  • Effectively runs and distributes reports on an as-needed basis
  • Understands and communicates benefit philosophy to employees
  • Effectively interprets FMLA implications as they relate to leaves of absence
  • Assists employees with benefits enrollment, changes, and inquiries, ensuring accurate and timely processing
Requirements
  • BS/BA in Human Resources, business, or related field
  • 1 year of HR experience, including internships
  • Excellent attention to detail and strong problem-solving skills
  • Proficient in Microsoft Office Suite
What We Offer

Marsh McLennan Agency Midwest offers a comprehensive benefits package, including medical, dental, vision, 401K benefits, and more. Our team enjoys a flexible work environment, with the option to work from home or in the office. We also offer a paid day off to volunteer and company-organized volunteer events, up to $1,000 per year in matching charitable donations, and up to $750 per year in wellness rewards. Our company-wide mentality is that you can never appreciate your coworkers too much.

Our Culture

MMA Midwest has created an award-winning culture by meeting our colleagues where they are, celebrating their differences, and building an inclusive environment. We challenge ourselves to create a workplace where our colleagues feel welcomed and belong, where we seek out diverse perspectives and opinions, and where we ask not how a colleague fits our culture, but what they add to it.

Marsh McLennan and its affiliates are EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.

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