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Event Planning Specialist

1 month ago

Jersey City, New Jersey, United States Pocket Ledge Full time
About Pocket Ledge

We're a marketing company that's more than just a partner - we're your dedicated ally in achieving business excellence. With a passion for innovation and a commitment to results, we've been helping businesses thrive in the dynamic world of marketing.

Job Description

We're seeking a detail-oriented and proactive Event Coordinator to join our dynamic team. In this role, you'll play a key part in planning, organizing, and executing a variety of events, including corporate meetings, conferences, and social gatherings. You'll work closely with clients and vendors to ensure each event runs smoothly and meets the highest standards.

Key Responsibilities
  • Plan and execute events from inception to completion, ensuring all details are managed effectively.
  • Coordinate with clients to understand their needs and preferences for each event.
  • Manage event budgets, ensuring that all expenses are tracked and invoiced accurately.
  • Negotiate contracts with vendors and suppliers to secure the best rates and services.
  • Develop event timelines and schedules to ensure all activities occur as planned.
  • Conduct site visits to assess venue suitability and logistics.
  • Oversee event setup, execution, and breakdown, ensuring high-quality standards throughout the process.
Requirements
  • Bachelor's degree in Event Management, Hospitality, Marketing, or a related field.
  • Proven experience as an event coordinator or in related roles.
  • Excellent organizational skills with the ability to manage multiple priorities simultaneously.
  • Strong communication and interpersonal skills, both written and verbal.
  • Proficiency in Microsoft Office Suite and event management software.
  • Ability to work flexible hours, including evenings and weekends as needed.
  • Creative mindset with the ability to think outside the box and innovate event themes.
What We Offer
  • Competitive salary based on experience and qualifications.
  • Comprehensive benefits package, including health insurance, dental and vision coverage, retirement savings plan, and paid time off.
  • Opportunities for professional development and advancement within the company.
  • Vibrant office culture with a collaborative and supportive team environment.