Event Coordination Assistant
2 weeks ago
Salary :
$38, $59,678.00 Annually
Job Type:
Full Time
Job Number:
Department: Technology, Communication, & Strategic Initiatives
Division: Events Management
FLSA:
Non-Exempt
Position Overview:
Assist in the planning and execution of events at various locations.
Key Responsibilities:
- Support the organization and supervision of City-sponsored events.
- Manage event rentals by providing necessary documentation and guiding promoters through the event process.
- Assist in drafting and executing agreements for park usage and special events, ensuring compliance with City requirements.
- Coordinate with event organizers and City personnel to discuss logistics, staffing, timelines, and production needs.
- Oversee event setup, breakdown, and operational logistics, ensuring safety in collaboration with Park Rangers.
- Manage day-of event details, addressing and resolving promoter expectations.
- Requisition and maintain inventory of equipment and supplies.
- Conduct quality control checks on all equipment prior to events, including audio-visual systems.
- Handle inquiries from event and vendor contacts.
- Assist in the production of promotional materials and maintain inventory of printing supplies.
- Provide detailed post-event reports and assist in logistical coordination for vendor placements.
- Drive to various work sites as needed and perform additional duties as assigned.
- Deliver exceptional customer service to event producers while managing multiple tasks in a fast-paced environment.
- Foster collaborative relationships with personnel across City departments and local stakeholders.
- Work a flexible schedule, including weekends and holidays, as required.
Qualifications:
Minimum Requirements:
- Bachelor's degree in Hospitality Management, Event Planning, Tourism, Leisure Services, or a related field.
- Two years of experience in community programming or special events, or an equivalent combination of education and experience.
- Valid driver’s license; must obtain a Florida license within 30 days of employment.
Preferred Qualifications:
- Proficiency in software applications such as Adobe, Excel, Civic Plus, and Munis.
- Experience with audio/visual equipment, including PA systems and lighting.
- Two years of supervisory experience in events, staff, vendors, and entertainment.
- American Red Cross CPR/AED and First Aid certification; must be obtained within six months of employment.
- Completion of Crowd Management Training within three months of employment.
Additional Information:
Applicants will undergo a background investigation and must meet specific driving history requirements. The City offers a comprehensive benefits package, including health coverage, life insurance, and various optional benefits. For more details, please refer to the City’s employment resources.
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