Litigation Secretary

3 weeks ago


Chicago, Illinois, United States Plona Partners Full time
Job Title: Litigation Secretary

Firm Ranking: AmLaw20 Firm

Location: Downtown Chicago

Position: Legal Secretary

Support Model: 4 to 1

Pay Rate: $80,000 - $100,000

Work Week: 8:30am – 5pm (37.5 hour work week)

Onsite Logistics: 3 days a week onsite

Hiring Manager: Office Administrator

Job Responsibilities:

  • Coordinate and track numerous legal matters of all types.
  • Create, edit, format, and proofread documents including agreements, contracts, plans, etc.
  • Prepare and finalize legal documents for e-Filing and filing via PACER.
  • Communicate directly and on behalf of attorneys with third parties, including client representatives, other companies, and other institutions.
  • Create, execute, and monitor systems to manage client workflow, tasks, and documentation.
  • Create, edit, format, and proofread various documents, appropriately maintaining such documents within the firm's file management system.
  • Organize and coordinate conference calls and client meetings.
  • Prepare new client matter requests and coordinate approval, conflict search processes, and new matter letters.
  • Review and edit bills and related reports according to client billing arrangements and facilitate prompt responses to client billing inquiries.
  • Maintain a multitude of open client matters in Serengeti.
  • Maintain electronic and paper files following Firm and client service team guidelines.
  • Maintain and monitor attorney calendars.
  • Coordinate and/or book travel arrangements.
  • Prepare, track and maintain attorney expenses in Chrome River.


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