Financial Planning Analyst

2 weeks ago


Federal Way, Washington, United States Federal Way Public Schools Full time
Position Type:
Professional/Technical/Business Services

Location:
Educational Service Center

Hours per Day:
8 hours; $54.18 DOE

Days of the Week:
Monday to Friday

Shift Times:
8 a.m. - 4:30 p.m.

Position Overview:
This role encompasses a diverse range of budgeting responsibilities and financial assistance for the District's General Fund. Key duties involve supporting the formulation, development, and compilation of the District's annual budget, along with necessary documentation and reports. This position acts as a resource for staff and administration, interpreting financial data, and overseeing revenue and expenditure trends against sanctioned appropriations.

Additionally, this role is pivotal in managing accounting functions related to all state and federal grants, ensuring that expenditures comply with federal, state, and local regulations. Responsibilities include aiding in the submission of grant application budgets, establishing grant budgets per award, and reviewing for compatibility with revised budgets and additional carry-over funds. Year-end reconciliation of expenditures and grant inventory reporting is also part of the duties.

Key Responsibilities:
  • Conduct research and provide insights on budgeting and financial management practices; resolve issues and recommend corrective actions.
  • Collaborate with State agencies, other school districts, and local ESD on budgetary, fiscal, and grant-related matters to ensure compliance with regulations.
  • Work with Human Resources to confirm staffing assignments for accurate account distribution and state-required reporting.
  • Monitor and analyze financial data, making necessary corrections and identifying potential issues regarding fiscal integrity and compliance.
  • Assist in the preparation and organization of the District's General Fund annual budget and related documents.
  • Engage in special budget and accounting projects requiring detailed financial analysis.
  • Act as a resource for budget managers and office personnel regarding budgetary and fiscal matters.
  • Participate in monthly school business group meetings and provide training on budgetary processes and financial reporting.
  • Perform budget transfers as needed and maintain chart of accounts.
  • Oversee federal, state, and district grant accounting activities.
  • Analyze grants for monthly billing preparation, correcting errors and performing necessary transfers.
  • Support program managers in developing grant-related budgets and ensuring compliance with fiscal requirements.
  • Serve as the global administrator for the OSPI I-Grants System, coordinating grant processing and providing user support.
  • Verify time and attendance records for grant expenditure documentation.
  • Prepare financial assistance schedules for audits and reconcile grant revenues.
  • Assist management in forecasting grant revenues.
  • Prepare reports for external granting agencies in line with application parameters and requirements.
  • Compile the Title I comparability report to ensure equitable funding distribution.
Additional Responsibilities:
  • Stay updated on regulations, policies, and procedures governing grants and financial matters.
  • Act as a resource for District staff and external customers regarding financial inquiries.
  • Contribute to the Business Services team by performing related duties as needed.
Qualifications:
Education and Experience:
Bachelor's degree in Business Administration with a focus on accounting or a related analytical field. Two years of relevant budgeting and/or accounting experience in a large organization, or a combination of experience and training that provides the necessary knowledge and skills.

Preferred Qualifications:
Familiarity with BusinessPlus software, School Business Specialist certification (CSBS).

Knowledge and Skills:
Understanding of school finance, budgeting, federal and state grant regulations, effective customer service, and proficiency in various software applications.

Abilities:
Ability to learn and interpret relevant laws, prioritize tasks, analyze data, communicate effectively, and maintain positive relationships with diverse stakeholders.

Physical Demands:
The role requires standing, walking, and using hands for various tasks, with the ability to lift and carry up to 20 pounds occasionally.

Working Conditions:
The work environment is primarily indoors with moderate noise levels and frequent interruptions.

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