Current jobs related to Administrative Operations Specialist - Philadelphia, Pennsylvania - Perelman School of Medicine University of Pennsylvania

  • Operations Specialist

    2 weeks ago

    Philadelphia, Pennsylvania, United States Collabera Full time

    Job OverviewCollabera is seeking a skilled Operations Specialist to join our team in Philadelphia, PA. As an Operations Specialist, you will be responsible for processing mail, extracting checks, and performing other administrative tasks. Key ResponsibilitiesProcess incoming mail and packagesExtract checks and other documentsPerform data entry and other...

  • Administrative Support Specialist

    2 weeks ago

    Philadelphia, Pennsylvania, United States Commonwealth of Pennsylvania Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. The successful candidate will provide administrative support to our staff, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to staff, including answering phones, responding to emails, and preparing...

  • Administrative Support Specialist

    2 weeks ago

    Philadelphia, Pennsylvania, United States Archdiocese of Philadelphia Full time

    Administrative and Operational Support SpecialistSt. Martin of Tours – Philadelphia, PAThis full-time position provides administrative and operational support to the Pastor. Proficiency in Microsoft Office programs and Google Calendar is required. Key responsibilities include:Coordinating with clergy to address parish needsPreparing Archdiocesan Reports in...

  • Administrative Support Specialist

    6 days ago

    Philadelphia, Pennsylvania, United States Tailored Management Full time

    Job Summary We are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Tailored Management. As an Administrative Support Specialist, you will provide administrative support to the Technology Experience Services Managing Director, ensuring the smooth operation of the office and contributing to the success of our...

  • Administrative Specialist

    2 weeks ago

    Philadelphia, Pennsylvania, United States Temple University Full time

    Job SummaryThe Senior Administrative Specialist (Office Manager) in Klein College of Media and Communication's CSI department is responsible for providing exceptional support to students, faculty, and staff. This role requires a high level of organizational skills, attention to detail, and excellent communication abilities.Key ResponsibilitiesAddress...

  • Administrative Support Specialist

    2 weeks ago

    Philadelphia, Pennsylvania, United States Temple Health Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Temple Health. As a key member of our department, you will be responsible for providing administrative support to our management team, ensuring the smooth operation of our department, and handling confidential and time-sensitive information.Key...

  • Administrative Support Specialist

    6 days ago

    Philadelphia, Pennsylvania, United States Archdiocese of Philadelphia Full time

    Administrative Support SpecialistThe Archdiocese of Philadelphia seeks an experienced Administrative Support Specialist to provide high-level administrative support to the Pastor. Key responsibilities include:Coordinating with the parish communications coordinator to prepare Archdiocesan ReportsScheduling funerals and new parish registrationsAssisting the...

  • Leave Administration Specialist

    2 weeks ago

    Philadelphia, Pennsylvania, United States The Salvation Army Full time

    Leave Administration SpecialistThe Salvation Army is seeking a skilled Leave Administration Specialist to join our Human Resources team. As a key member of our team, you will be responsible for ensuring compliance with the Family Medical Leave Act (FMLA) and other health-related laws.Key Responsibilities:Administer FMLA and other leave policies to ensure...

  • Operations Specialist

    2 weeks ago

    Philadelphia, Pennsylvania, United States Collabera Full time

    Job OverviewCollabera is seeking a skilled Operations Specialist to join our team in Philadelphia, PA. As a key member of our operations team, you will be responsible for processing mail, extracting checks, and performing other administrative tasks.Key ResponsibilitiesProcess incoming mail and packagesExtract checks and other financial documentsPerform data...

  • Administrative Support Specialist

    1 week ago

    Philadelphia, Pennsylvania, United States Humble Hearts Home Care Full time

    Job DescriptionHumble Hearts Home Care is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. In this role, you will be responsible for providing exceptional support to our staff and clients, ensuring seamless day-to-day operations.Key Responsibilities:Greeting and Directing VisitorsAnswering Phones and...

  • Administrative Support Specialist

    2 weeks ago

    Philadelphia, Pennsylvania, United States Farson Enterprises LLC Full time

    Job SummaryFarson Enterprises LLC is seeking a highly organized and detail-oriented Administrative Support Specialist to provide administrative support to ensure the efficient operation of the office. The ideal candidate will have excellent communication skills, be able to multitask, and have a strong ability to maintain confidentiality.Key...

  • Leave Administration Specialist

    1 month ago

    Philadelphia, Pennsylvania, United States The Salvation Army Full time

    Job Title: Leave Administration SpecialistAt The Salvation Army, we are seeking a highly skilled Leave Administration Specialist to join our Human Resources team. As a key member of our team, you will be responsible for ensuring compliance with the Family Medical Leave Act (FMLA) and other health-related laws, while providing exceptional support to our...

  • Leave Administration Specialist

    2 months ago

    Philadelphia, Pennsylvania, United States The Salvation Army Full time

    Job Title: Leave Administration SpecialistJoin The Salvation Army team as a Leave Administration Specialist and play a vital role in ensuring compliance with family medical leave act and other health-related laws.Job Summary:We are seeking a highly organized and detail-oriented individual to administer leave policies, ensure compliance with relevant laws,...

  • Administrative Support Specialist

    2 weeks ago

    Philadelphia, Pennsylvania, United States Temple Health Full time

    Job SummaryTemple Health is seeking a highly skilled Administrative Support Specialist to join its team. The successful candidate will provide administrative support to the department, ensuring the smooth operation and workflow of the department. Key ResponsibilitiesAssist with administrative functions of the department, including data entry, record-keeping,...

  • Administrative Support Specialist

    2 months ago

    Philadelphia, Pennsylvania, United States Philadelphia Corporation for Aging Full time

    Job Summary:The Philadelphia Corporation for Aging seeks a highly organized and detail-oriented Administrative Support Specialist to provide administrative support to the Human Resources department. This role will be responsible for a variety of tasks, including providing administrative support to the Director of Human Resources and HR staff, receiving and...

  • Senior Administrative Specialist

    2 weeks ago

    Philadelphia, Pennsylvania, United States Temple University Full time

    Job SummaryThe Senior Administrative Specialist (Office Manager) in Klein College of Media and Communication's CSI department is responsible for providing exceptional support to the department's students and faculty. This role requires a high level of organization, communication, and problem-solving skills to ensure a smooth operation of the department's...

  • Administrative Support Specialist

    2 weeks ago

    Philadelphia, Pennsylvania, United States IntePros Consulting Full time

    IntePros Consulting is seeking a highly skilled and detail-oriented Administrative Support Specialist to provide comprehensive support in both administrative and clinical management. This individual will perform a range of tasks that ensure the smooth operation of our office and support for complex patient services.Responsibilities:Perform advanced...

  • Administrative and Operational Support Specialist

    6 days ago

    Philadelphia, Pennsylvania, United States Archdiocese of Philadelphia Full time

    Job DescriptionArchdiocese of Philadelphia seeks an experienced Administrative and Operational Assistant to provide support to the Pastor. Key responsibilities include:Coordinating with clergy to meet parish needsPreparing Archdiocesan Reports with the parish communications coordinatorScheduling funerals and new parish registrationsAssisting the Pastor with...

  • Operations Specialist

    2 weeks ago

    Philadelphia, Pennsylvania, United States Collabera Full time

    Job Summary: We are seeking a detail-oriented and organized individual to join our team as an Operations Specialist. The successful candidate will be responsible for opening and processing mail, extracting checks, and performing other administrative tasks. Key Responsibilities: Opening and processing mail Extracting checks Performing other administrative...

  • Leave Administration Specialist

    2 weeks ago

    Philadelphia, Pennsylvania, United States The Salvation Army Full time

    Job Title: Leave SpecialistAt The Salvation Army, we are seeking a highly skilled and detail-oriented Leave Specialist to join our Human Resources team. As a key member of our team, you will be responsible for ensuring compliance with various health-related laws, including the Family Medical Leave Act, Americans with Disabilities Act, and Workers...

Administrative Operations Specialist

2 months ago

Philadelphia, Pennsylvania, United States Perelman School of Medicine University of Pennsylvania Full time

Position Overview

The role entails providing essential administrative assistance to the quality assurance program within the Clinical Cell and Vaccine Production Facility. This program is pivotal in ensuring that all operations comply with Good Laboratory Practices (GLP) and Good Manufacturing Practices (GMP), and it holds accreditation from the Foundation for the Accreditation of Cellular Therapy.

Key responsibilities include managing documentation and verification processes, which are vital for the efficient organization, retrieval, and filing of sensitive patient and clinical manufacturing records. This role also involves overseeing the Eternal Report and CVPF Correspondences. A systematic approach is adopted: Executed Batch Records (EBRs) are digitized and securely stored on the CVPF Controlled Shared Drive for easy access, while physical copies are meticulously organized in designated cabinets for reference. To maintain compliance and ensure long-term record retention, some documents are securely shipped to an off-site storage facility. This thorough system of Good Documentation Practices is designed to uphold the integrity and accessibility of crucial batch documentation, thereby fostering a quality assurance environment driven by data.

Key Responsibilities

  • Travel Coordination: Organize arrangements for both domestic and international travel and process travel reimbursements.
  • Event Coordination: Assist in the planning and execution of various CCI events, including Research Meetings, Lab meetings, Site Visits, and Advisory Board Meetings.
  • Training Management: Maintain training records and provide information regarding Penn Policies and procedures to all CCI personnel as necessary.
  • Support for CVPF Quality Assurance: Retrieve and file Quality Control Assay Reports linked to Executed Batch Records; digitize and archive Executed Batch Records on the CVPF Shared Drive; organize physical records in cabinets; facilitate the shipping of documents to off-site storage; and manage the Eternal Report and CVPF Correspondences.

Qualifications

  • A High School diploma or GED, accompanied by 5 to 7 years of relevant experience or an equivalent combination of education and experience is required.

Job Location

Philadelphia, Pennsylvania

This position offers a hybrid work model, allowing for three days on-site and two days remote work.

Department

Perelman School of Medicine

Compensation

$25.00 per hour

Salary offers are determined based on the candidate's qualifications, experience, skills, and education in relation to the job requirements, as well as internal and market factors.

Affirmative Action Statement
The organization adheres to a policy of non-discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
A background check is required following a conditional job offer, with consideration tailored to the job's requirements.

University Benefits

  • Health and Wellness: Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits are provided to support the health and welfare of employees and their families.
  • Educational Benefits: Exceptional tuition assistance is available for employees, their spouses, and dependent children.
  • Retirement Plans: Generous retirement plans are offered to help employees save for their future, with various investment options available.
  • Paid Time Off: Substantial time away from work is provided for personal needs, vacations, and recovery from illness.
  • Long-Term Care Insurance: Long-term care insurance is available for faculty and staff, along with eligible family members.
  • Work-Life Balance Resources: A variety of programs and resources are offered to support employees in balancing work and personal life.
  • Professional Development: Resources are available to assist in personal and professional advancement.
  • University Resources: Access to a wide range of University resources and cultural activities is available to employees.
  • Discounts and Special Services: Faculty and staff can enjoy discounts on various goods and services.
  • Flexible Work Options: Creative approaches to work schedules are encouraged to promote balance between work and personal commitments.
  • Home Ownership Services: A forgivable loan program is available for eligible employees interested in purchasing a home in West Philadelphia.
  • Adoption Assistance: Reimbursement for qualified expenses related to the legal adoption of a child is provided for eligible employees.

​