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Office Specialist

2 months ago

Portland, Oregon, United States State of Oregon Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Specialist to join our team at the Oregon Employment Department. As an Office Specialist, you will provide administrative support to our Employment Service units, maintaining and updating records and files, creating lists to monitor activities, and performing various clerical tasks.

Key Responsibilities
  • Provide front desk reception, directing customers, responding to inquiries, and performing other duties as assigned.
  • Answer phone calls, take messages, and refer callers to the appropriate person or unit.
  • Enter data, proofread, and correct errors on screen before entering data into the computer.
  • Sort and distribute incoming packages or parcels to the appropriate staff.
  • Maintain office equipment, including the copier and printer.
  • Assist with ordering, receiving, and distributing office supplies.
  • Record and type staff/unit meeting minutes and distribute copies to the appropriate staff.
  • Update and file information on policy and office procedures.
Requirements
  • One year of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
  • An equivalent combination of experience and college coursework or training in a general office occupation.
What We Offer
  • A workplace that balances productivity with enjoyment and encourages learning and mentoring.
  • Rewarding work in a fast-paced, creative environment with colleagues who are passionate about public service.
  • A workplace that fosters fairness, equity, and inclusion to maintain a workplace environment where everyone is treated with respect and dignity.
  • Work/life balance, 11 paid holidays a year, and a competitive benefits package.
How to Apply

Please submit your application, including a resume and cover letter, to [insert application instructions].