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Administrative Operations Manager

2 months ago

Escondido, California, United States Rancho tissue Full time
Job Overview

We are looking for an Administrative Operations Manager to join our team at Rancho Tissue Technologies. This role involves overseeing various operational tasks essential for the smooth functioning of our organization, which specializes in the cloning and cultivation of plants in laboratory and greenhouse settings for distribution to nurseries both domestically and internationally.

Key Responsibilities:

  • Manage the data entry and upkeep of employee documentation
  • Handle payroll processing through ADP
  • Facilitate the onboarding process for new hires
  • Assist in investigations and provide guidance on disciplinary matters
  • Ensure compliance with OSHA regulations
  • Oversee accounts receivable and accounts payable using QuickBooks
  • Conduct banking transactions and deposits
  • Prepare necessary documentation for the company’s CPA
  • Create packing lists and invoices for shipments
  • Manage incoming calls and direct them appropriately
  • Engage in daily communication with clients via email and phone
  • Coordinate order entry and tracking processes
  • Maintain inventory records using Google Docs
  • Issue instructions for shipments
  • Organize domestic and international shipping through various carriers
  • Procure office and greenhouse supplies

Qualifications:

  • Experience in Human Resources, Accounting, Order Management, and Shipping
  • Basic understanding of labor and employment regulations
  • Ability to foster positive relationships with all staff members
  • Demonstrated leadership skills
  • Exceptional communication abilities
  • Self-motivated with a proactive approach
  • Committed to enhancing operational efficiencies
  • 3-5 years of experience in office management covering all mentioned areas
  • Proficiency in QuickBooks, Excel, Google Sheets, and Google Docs
  • Record of stable employment history

Educational Background:

A Bachelor’s Degree or equivalent qualification is required.