Administrative Support Specialist

2 months ago


Escondido, California, United States Bilbro Construction Company Inc. Full time

About Bilbro Construction Company Inc.

Bilbro Construction Company Inc. is a leading provider of comprehensive construction and engineering services for new construction, repair, retrofit, renovations of existing structures, and general engineering construction. Our projects encompass industrial and commercial buildings, including the design and development of all aspects of construction.

Responsibilities
  • Manage accounts and perform weekly and monthly bookkeeping tasks.
  • Input invoices into Paperless for Project Managers' approval.
  • Assist in reconciling payroll time sheets weekly.
  • Set up employee benefits programs.
  • Reconcile credit card expenses monthly.
  • Monitor and administer lien releases.
  • Maintain accurate cost coding for projects and administration.
  • Process certified payrolls bi-weekly.
  • Assist in the preparation of Sales & Use Tax Reports.
  • Update weekly check logs for AP check runs.
  • Field communications with clients and vendors, fact-checking, filing, and other duties as needed.
  • Manage receipts for joint checks and coordinate with A/P to pay subcontractors.
  • Assist with bank reconciliations.
  • Provide administrative support to field operations for requests.
  • Greet visitors and provide assistance as needed.
  • Create and maintain filing systems, both electronic and physical.
  • Perform administrative duties such as filing, typing, copying, binding, scanning, etc.
  • Manage administrative projects and expedite work results.
  • Ensure a well-organized and efficient office environment.
Qualifications

We are seeking a highly organized and detail-oriented individual with strong administrative skills. Proficiency in accounting software and Microsoft Office Suite is essential. Excellent communication and interpersonal skills are required to effectively interact with clients, vendors, and colleagues.



  • Escondido, California, United States Mental Health Systems, Inc. Full time

    Job DescriptionMental Health Systems, Inc. is seeking a highly organized and detail-oriented Administrative Support Specialist to provide clerical support to our program.Responsibilities include:Completing admissions and discharges to our Electronic Health Record (EHR) system.Reviewing records for completeness, accuracy, and compliance with...


  • Escondido, California, United States MasTec Utility Services Full time

    Job SummaryThe Administrative Assistant will provide administrative and general office support to the site and regional operations. This role plays a critical part in ensuring the smooth operation of business activities by providing efficient and effective support directly to the field.Key Responsibilities:Establish and maintain a filing system, ensuring...


  • Escondido, California, United States Neighborhood Healthcare-NPA Full time

    Job OverviewNeighborhood Healthcare-NPA is seeking a dedicated volunteer to support our behavioral health services. As an Administrative Volunteer, you will play a crucial role in helping our patients receive timely access to care.Key Responsibilities:Manage and maintain the waitlist for behavioral health servicesCoordinate with the behavioral health team to...


  • Escondido, California, United States North County Lifeline Full time

    Job Title: Administrative Specialist, Community Services for FamiliesWe are seeking an experienced Administrative Specialist to join our team at North County Lifeline. As an Administrative Specialist, you will provide administrative support to our Community Services for Families (CSF) program, ensuring the day-to-day operations run smoothly.Key...


  • Escondido, California, United States Shoup Legal. A Professional Law Co Full time

    We are seeking a highly organized and detail-oriented Office Assistant to join our team at Shoup Legal. A Professional Law Co. As a key member of our team, you will be responsible for providing exceptional customer service to our clients, managing files and data, and ensuring the smooth operation of our office.Key Responsibilities:Provide professional and...


  • Escondido, California, United States North County Lifeline Full time

    Job Title: Administrative Specialist, Community Services for FamiliesWe are seeking an experienced Administrative Specialist to join our Community Services team. The successful candidate will provide administrative support to our Community Services for Families program, ensuring the smooth operation of our day-to-day activities.Key Responsibilities:Provide...


  • Escondido, California, United States North County Lifeline Full time

    Job SummaryNorth County Lifeline is seeking an Administrative Specialist to provide administrative support for the Community Services for Families (CSF) program. The successful candidate will be responsible for performing a variety of general clerical tasks, including filing documents, maintaining electronic databases, and assembling documentation...


  • Escondido, California, United States TRUCEPT INC. Full time

    Job Title: IT Support SpecialistJob Summary:Trucept Inc. is seeking an IT Support Specialist to join our team. The ideal candidate will have excellent technical skills and a strong ability to communicate with customers.Key Responsibilities:Assist customers with technical issues or questions relating to computer hardware or software devices.Take phone calls...


  • Escondido, California, United States TRUCEPT INC. Full time

    Job Title: IT Support SpecialistAt Trucept Inc., we are seeking a highly skilled IT Support Specialist to join our team. As an IT Support Specialist, you will be responsible for providing technical assistance to our clients and employees, resolving technical issues, and ensuring the smooth operation of our computer systems and networks.Key Responsibilities:*...


  • Escondido, California, United States TRUCEPT INC. Full time

    Job Title: IT Support SpecialistAbout the Role:At Trucept Inc., we are seeking a highly skilled IT Support Specialist to join our team. As an IT Support Specialist, you will be responsible for providing technical assistance to our clients and employees, resolving technical issues, and ensuring the smooth operation of our computer systems and networks.Key...


  • Escondido, California, United States Trucept, Inc. Full time

    Job SummaryTrucept is seeking a skilled IT Support Specialist to join our team. The ideal candidate will have a strong understanding of computer hardware and software, as well as excellent communication and problem-solving skills.Key ResponsibilitiesProvide technical assistance to customers via phone, email, or in-personDiagnose and resolve technical issues...


  • Escondido, California, United States IT TechPros, Inc. Full time

    Job Title: Technical Support SpecialistJob Summary:We are seeking a highly skilled Technical Support Specialist to join our team at IT TechPros, Inc. As a Technical Support Specialist, you will provide exceptional technical support to our clients, ensuring their IT needs are met with efficiency and professionalism.Key Responsibilities:- Provide technical...


  • Escondido, California, United States Erickson-Hall Construction Co. Full time

    Administrative SpecialistErickson-Hall Construction Co., a nationwide and multi-regional top workplace of 2023, is seeking an Administrative Specialist to join our team. As an employee-owned company, we pride ourselves on construction done right by people who care, in partnership with people we care about.This role is based out of Escondido, CA, and offers a...


  • Escondido, California, United States Neighborhood Healthcare-NPA Full time

    Job Opportunity at Neighborhood Healthcare-NPAWe are seeking a dedicated and compassionate individual to join our team as an Administrative Volunteer. This role is ideal for someone with a passion for behavioral health and a desire to contribute to a community-focused healthcare organization.Key Responsibilities:Assist with managing and maintaining the...


  • Escondido, California, United States Shoup Legal, a Professional Law Corporation Full time

    We are seeking a highly organized and detail-oriented Office Assistant to join our team at Shoup Legal, a Professional Law Corporation.The ideal candidate will have excellent customer service skills, be able to multitask, and have a strong ability to learn and adapt to new situations.Responsibilities will include:Professionally handling client contact for...


  • Escondido, California, United States Shoup Legal. A Professional Law Co Full time

    We are seeking a highly organized and detail-oriented Office Assistant to join our team at Shoup Legal. A Professional Law Co. The ideal candidate will have excellent customer service skills, be able to multitask, and have a strong ability to learn and adapt to new situations.The Office Assistant will be responsible for handling client contact, maintaining...


  • Escondido, California, United States Equus Full time

    Job SummaryWe are seeking an experienced Accounting Support Specialist to join our team at Equus Workforce Solutions. In this role, you will be responsible for compiling and sorting documents, routing invoices for review and approval, and ensuring accurate and timely entry and processing of invoices and manual checks.Key ResponsibilitiesCompile and sort...

  • IT Support Specialist

    3 weeks ago


    Escondido, California, United States Trucept, Inc. Full time

    Job SummaryTrucept, Inc. is seeking a skilled IT Support Specialist to join our team. As a key member of our technical support team, you will be responsible for providing exceptional customer service and technical support to our clients.Key ResponsibilitiesProvide technical support and assistance to clients via phone, email, and remote access tools.Diagnose...


  • Escondido, California, United States Interfaith Community Services Full time

    Job DescriptionAt Interfaith Community Services, we are seeking a highly motivated and compassionate Peer Support Homeless Outreach Specialist to join our team. As a Peer Support Homeless Outreach Specialist, you will play a critical role in providing field-based outreach, short-term crisis intervention, and case management to individuals experiencing...


  • Escondido, California, United States Building Independence Full time

    Job OverviewBuilding Independence, INC is seeking compassionate and dedicated professionals to support and care for adults with developmental disabilities.Key ResponsibilitiesDevelop and implement daily routines for clients, ensuring their health, safety, and well-being.Support clients in achieving their goals and objectives, as outlined in their Individual...