Administrative Support Specialist
2 months ago
About Bilbro Construction Company Inc.
Bilbro Construction Company Inc. is a leading provider of comprehensive construction and engineering services for new construction, repair, retrofit, renovations of existing structures, and general engineering construction. Our projects encompass industrial and commercial buildings, including the design and development of all aspects of construction.
Responsibilities- Manage accounts and perform weekly and monthly bookkeeping tasks.
- Input invoices into Paperless for Project Managers' approval.
- Assist in reconciling payroll time sheets weekly.
- Set up employee benefits programs.
- Reconcile credit card expenses monthly.
- Monitor and administer lien releases.
- Maintain accurate cost coding for projects and administration.
- Process certified payrolls bi-weekly.
- Assist in the preparation of Sales & Use Tax Reports.
- Update weekly check logs for AP check runs.
- Field communications with clients and vendors, fact-checking, filing, and other duties as needed.
- Manage receipts for joint checks and coordinate with A/P to pay subcontractors.
- Assist with bank reconciliations.
- Provide administrative support to field operations for requests.
- Greet visitors and provide assistance as needed.
- Create and maintain filing systems, both electronic and physical.
- Perform administrative duties such as filing, typing, copying, binding, scanning, etc.
- Manage administrative projects and expedite work results.
- Ensure a well-organized and efficient office environment.
We are seeking a highly organized and detail-oriented individual with strong administrative skills. Proficiency in accounting software and Microsoft Office Suite is essential. Excellent communication and interpersonal skills are required to effectively interact with clients, vendors, and colleagues.
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