Administrative Support Specialist

2 days ago


Mesa, Arizona, United States California Aeronautical University Full time
Job Summary

We are seeking a highly skilled Administrative Support Coordinator to join our team at California Aeronautical University. The successful candidate will be responsible for coordinating and performing a wide range of administrative and support activities, including special projects and events.

Key Responsibilities
  • Conduct all duties and responsibilities with the highest level of professionalism and ethics.
  • Maintain a professional and welcoming environment for visitors and students.
  • Ensure the facility is properly maintained and appears professional at all times.
  • Assist in the development of standard operating procedures and ensure their implementation.
  • Provide exceptional customer service and communication skills to internal and external parties.
  • Perform data entry, tracking, filing, and monthly audits of student flight files.
  • Assist with maintenance, shipping, receiving, and inventory control as needed.
  • Compile material inventory records and prepare requisitions for procurement of materials and supplies.
  • Assist in the execution of day-to-day business activities, including answering phones and managing email.
  • Document and maintain records of aircraft discrepancies and refer to the maintenance department.
  • Ensure all open activities are completed and front-line sales and site inventory for the CAU Store are managed.
Requirements

The ideal candidate will possess excellent communication and organizational skills, with the ability to work independently and as part of a team. A high school diploma or equivalent is required, with prior experience in an administrative role preferred.



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