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Administrative Support Specialist
2 months ago
This is a challenging and rewarding opportunity to join the Duke University team as an Administrative Support Specialist. As a key member of our administrative team, you will provide high-level administrative support to our supervisors and contribute to the efficient operation of our department.
Key Responsibilities- Screen and route mail and documents, determining which to respond to or bring to supervisor's attention based on content and knowledge of departmental programs and activities.
- Organize and maintain divisional or departmental files of records, reports, and correspondence required for reference and efficient operation.
- Assist in preparing complex reports and proposals, requiring the identification of sources, compilation, analysis, and evaluation of data.
- Review reports received for supervisor, checking and comparing with source documents and bringing significant items, changes, errors, or omissions to attention.
- Assist in the preparation of complex and diversified departmental or divisional budgets, making recommendations and projections based on knowledge of program activities and departmental operations.
- Compose letters and statements independently, requiring interpretation and application of departmental policies, procedures, rules, and regulations.
- Take and transcribe dictation, type letters, reports, and records, ensuring grammatical accuracy, conformance with general policy, and factual correctness.
- Schedule and coordinate arrangements for seminars and conferences, establish appointments, meetings, and speaking engagements for supervisor.
- Attend meetings to take minutes, provide information, and serve as a resource person; interview callers; answer questions concerning departmental or divisional activities and transmit instructions and/or information to and from staff members.
- Advise and direct secretarial, clerical, or other personnel in the department or division; make work assignments and review work for accuracy and completeness.
This role requires a broad knowledge of clerical and accounting principles and practices, normally acquired through two years of post-secondary education in administrative support or a related business field. Three years of related secretarial/clerical experience is also required to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
