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Administrative Support Specialist

1 month ago

Durham, North Carolina, United States Addison Group Full time

About Our Client:

Addison Group is a leading professional services firm seeking a highly organized and detail-oriented Administrative Support Specialist to join their team.

Job Description:

This role involves managing front desk operations, providing administrative support to various departments, and ensuring seamless office logistics.

Key Responsibilities:

  • Act as the primary front desk contact, answering phone calls, greeting visitors, and managing office deliveries.
  • Handle office administration tasks such as filing, data entry, invoicing, and expense reports.
  • Manage office supply orders, maintain inventory, and coordinate office logistics.
  • Schedule and prepare conference rooms for meetings and events.
  • Provide calendar management and scheduling support to multiple team members.
  • Coordinate domestic and international travel arrangements, including itineraries and visas.
  • Assist with client proposals, special projects, and corporate event support.

Requirements:

  • High school diploma required; Associate's or Bachelor's degree preferred.
  • 1-3 years of experience in an administrative or receptionist role, preferably in a professional environment.
  • Proficiency with MS Office (Word, PowerPoint, Excel, and Outlook) is essential.
  • Strong written and verbal communication skills.
  • Professional appearance and demeanor with strong attention to detail.
  • Ability to multitask and work independently or as part of a team in a fast-paced environment.
  • A proactive, self-starting attitude with a sense of humor is appreciated.