Federal Clinical Trial Finance Administrator- Research Administration Position

4 weeks ago


Kansas City, Kansas, United States University of Kansas Medical Center Full time
Job Summary:

The University of Kansas Medical Center is seeking a skilled Federal Clinical Trial Finance Administrator to provide financial support for federally-funded clinical studies. This role is responsible for various financial functions, including account formation, accounting, expense allowability, billing, and collections. The successful candidate will provide support for financial functions for study teams throughout the campus.

Key Responsibilities:
  • Initiate project setup and maintenance of clinical trials in the University's accounting system to ensure compliance with policies and regulations.
  • Perform comprehensive and independent review of clinical trial documents, including budgets, contracts, protocols, and consent forms, for compliance and billing purposes.
  • Prepare, examine, and analyze accounting records and financial reports to assess accuracy and completeness according to proposed budgets and compliance with contracts.
  • Review, approve, and track direct expenditures to ensure allowability in accordance with contractual terms.
  • Oversee special invoicing of new clinical studies and subject payment process through Greenphire and the Workday financial system.
  • Ensure post-award processes, such as budget close-outs, are complete and accurate.
  • Work closely with research study teams to conduct on-going post-award budget management and analysis.
  • Participate in the design of general ledger accounting and clinical trial tracking data processing systems.
  • Review contracts and agreements to determine appropriate revenue recognition treatment in accordance with University policies and general accepted accounting principles.
  • Prepare invoices as required by the Sponsor and manage the collection process of outstanding receivables.
  • Assist in the annual financial audit by providing study-related information or documentation when necessary.
Work Environment:

This role is typically performed in a typical interior work environment that does not usually subject the employee to any unpleasant elements.

Required Qualifications:

Education: Bachelor's degree in a business, accounting, finance, or related field. An equivalent combination of education and relevant work experience may substitute for degree on a year-for-year basis.

Work Experience: Two years of experience working with clinical trials or sponsored grants.

Preferred Qualifications:

Education: MBA

Certifications/Licenses:
  • CPA
  • CRA
  • CFRA
Work Experience:
  • Three to five years of experience in managing clinical trial finances.
  • Advanced knowledge of accounting.
  • Experience in supporting an ERP system.
  • Possess working knowledge of federal uniform guidance regulations.
  • Familiarity with university policies and procedures or similar structure.
  • Scientific, nursing, or legal background and/or training.
  • Ability to analyze and interpret legal contracts/documents.
Skills:
  • Computer skills, proficiency with Excel.


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