Administrative Assistant
6 hours ago
We are seeking a highly skilled and detail-oriented Administrative Assistant to join our team at the City of Pittsburgh. As an Administrative Assistant, you will be responsible for providing administrative support to our department, including tasks such as data entry, record keeping, and correspondence.
Key Responsibilities- Process and analyze information, documents, and materials related to administrative operations
- Analyze and resolve issues related to administrative operations
- Schedule appointments and make arrangements for meetings and travel
- Respond to inquiries and resolve issues
- Collect and prepare materials for reports, correspondence, and briefs
- Draft and prepare confidential information
- Establish and maintain files and assist in development of forms and procedures
- Screen visitors and calls
- Operate office machines and equipment
- Maintain accuracy of records
- Prepare accurate reports
- Attend staff meetings and approved training programs
- Proofread copies and verify documents
- Order office supplies and materials
- Perform data entry, retrieval, and other processes
- Provide technical assistance to departmental staff
- Research and provide information to departmental staff
- Provide customer service in person, by telephone, or electronically
- High school diploma or equivalent
- One year of full-time general clerical experience, including typing correspondence, letters, and memos using Microsoft Word
- Ability to work independently and as part of a team
- Excellent communication and organizational skills
- Ability to maintain confidentiality and handle sensitive information
The City of Pittsburgh offers a comprehensive benefits package, including health, dental, and vision benefits, pension, voluntary deferred compensation plan, tuition reimbursement, paid holidays, paid vacation, and personal days.
We welcome all applicants, including those who would need to relocate to satisfy the Residency Requirement prior to starting this position. Please elaborate on your plans to relocate to Pittsburgh if you do not already live within the City of Pittsburgh municipality.
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