Trusts & Estates Legal Administrative Assistant - Austin Office

3 weeks ago

Austin, Texas, United States Jackson Walker Full time
Job Description

Join the Jackson Walker team as a skilled Legal Administrative Assistant in our Austin office, supporting the Trusts and Estates Practice Group. As a key member of our team, you will provide exceptional administrative support to our attorneys, enabling them to focus on delivering outstanding results for our clients.

Key Responsibilities:

  • Provide timely and professional communication with clients and attorneys, ensuring seamless collaboration and exceptional service.
  • Accurately manage timesheets, billing reviews, and submissions to ensure timely and accurate payment.
  • Calendar management: coordinate travel, meetings, and appointments for attorneys, ensuring smooth workflow and minimal disruption.
  • Distribute correspondence, legal documents, and manage hard copy and electronic documents.
  • Perform other administrative duties as assigned by the team.

Qualifications:

  • Highly organized with excellent time management skills, enabling the management of multiple concurrent projects.
  • Excellent communication and interpersonal skills, with the ability to interact professionally with clients and attorneys.
  • Advanced Microsoft 365 skills, particularly in Word and Outlook, with experience in document management systems (iManage experience a plus).
  • Strong grammatical and writing skills, with the ability to draft and edit documents accurately.
  • Ability to work in a fast-paced environment, multitasking and prioritizing tasks effectively.
  • Discretion and confidentiality in handling sensitive information and documents.

Education:

  • Bachelor's degree from an accredited college or university preferred, with a high school diploma or GED required.

Experience:

  • Minimum of 3 years' experience in a similar role, with prior law firm experience preferred.

Working Conditions:

  • Normal office environment with minimal exposure to excessive noise and temperature.

Equal Opportunity Employer:

Jackson Walker is an Equal Opportunity Employer, committed to diversity, equity, and inclusion. We welcome applications from qualified candidates and aim to create a workplace that is respectful, inclusive, and free from discrimination.

  • Trusts & Estates Legal Administrative Assistant

    1 month ago

    Austin, Texas, United States Jackson Walker Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to provide administrative support to our Trusts and Estates Practice Group in our Austin office.Key ResponsibilitiesProvide timely and courteous communication to clients and attorneysAssist with accurate timesheet entry, review, and revisionCalendar management,...

  • Administrative Assistant

    4 weeks ago

    Austin, Texas, United States Diocese of Austin Full time

    Job DescriptionAt the Diocese of Austin, we are seeking an Administrative Assistant to provide critical support to the Director of the Ethics and Integrity in Ministry (EIM) Office. This role is a vital part of our mission to prevent abuse of children and vulnerable adults through training and background checking of church personnel.Key...

  • Estate Planning Attorney

    4 weeks ago

    Austin, Texas, United States Atticus Inc Full time

    Job OverviewWe are seeking a skilled Estate Planning Attorney to join our team at Atticus Inc in Austin, Texas. As a key member of our firm, you will play a crucial role in helping clients navigate the complexities of estate planning, with a primary focus on drafting wills and revocable living trusts.About Us: Atticus Inc is a boutique law firm in Central...

  • Trust Officer III

    4 weeks ago

    Austin, Texas, United States BOK Financial Full time

    About the Role:The Trust Officer III is a key member of our Private Wealth team, responsible for administering complex and high-profile personal trust, custody, and estate accounts.Key Responsibilities:Administer a wide variety of complex/high profile and larger/more profitable personal trust, custody, and estate, investment agency, and IRA accounts.Work...

  • Real Estate Agent

    4 weeks ago

    Austin, Texas, United States Smooth Closing Full time

    Job Title: Open House and Showing AgentJob Description:As a key member of our team, you will play a vital role in the success of our open house and showing operations. This position offers an opportunity to learn invaluable skills from experienced Realtors who have mastered the art of open house strategies and customer service.Responsibilities:Conduct...

  • Trust Officer III

    4 weeks ago

    Austin, Texas, United States BOK Financial Full time

    About the Role:The Trust Officer III is a critical position within our Private Wealth team, responsible for administering complex and high-profile personal trust, custody, and estate accounts. This role requires a high level of expertise in trust administration, as well as excellent interpersonal and communication skills.Key Responsibilities:Administer a...

  • Operations Manager for Top Austin Real Estate Team

    4 weeks ago

    Austin, Texas, United States Texas Realty Group Full time

    Job Opportunity:You have the chance to work with the top 1% of real estate professionals in North America as the Operations Manager of a high-volume real estate team in Austin. We offer a proven path to success, providing models, systems, tools, coaching, training, and accountability to ensure your growth and development.Your Key Responsibilities:Develop,...

  • Medical Assistant

    4 weeks ago

    Austin, Texas, United States Austin Surgeons PLLC Full time

    Job SummaryWe are seeking a highly skilled Medical Assistant to join our team at Austin Surgeons PLLC. As a key member of our medical office, you will provide exceptional patient care and support to our surgeons and staff.Responsibilities include:Preparing patients for exams and proceduresAssisting physicians with in-office surgical proceduresManaging...

  • Senior Legal Advisor

    4 weeks ago

    Austin, Texas, United States Austin ISD Full time

    Job Summary:The Austin Independent School District is seeking a highly skilled and experienced Senior Legal Advisor to join its Central Office team. As a key member of the district's legal department, the successful candidate will provide expert legal advice and guidance to support the district's operations and decision-making processes.Key...

  • Senior Administrative Associate, Business Services

    4 weeks ago

    Austin, Texas, United States University of Texas at Austin Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Senior Administrative Associate to join our Business Services team at the University of Texas at Austin. This role will be responsible for managing student billing and course scheduling, providing exceptional customer service, and collaborating with leadership to streamline business...

  • Administrative Associate, Office of Sponsored Projects

    4 weeks ago

    Austin, Texas, United States The University of Texas at Austin Full time

    Job SummaryWe are seeking an experienced Administrative Associate to join our team in the Office of Sponsored Projects at The University of Texas at Austin. The successful candidate will provide billing and financial reporting support to the billing staff and the Office of Sponsored Projects leadership team.Key ResponsibilitiesAssist with the billing and...

  • Administrative Associate, Office of Sponsored Projects

    4 weeks ago

    Austin, Texas, United States University of Texas at Austin Full time

    Job SummaryThe University of Texas at Austin is seeking an Administrative Associate to provide billing and financial reporting support to the Office of Sponsored Projects (OSP) leadership team. The successful candidate will assist with the billing and reporting processes for federal, state, and private grants, gathering backup documentation and submitting...

  • Trust Officer III

    4 weeks ago

    Austin, Texas, United States BOK Financial Full time

    Role Summary:BOK Financial is seeking a Trust Officer III to join our Private Wealth team. This role is responsible for administering complex and high-profile personal trust, custody, and estate accounts.Key Responsibilities:Administer assigned accounts in accordance with governing instruments, applicable state and federal law, and fiduciary accounting...

  • Administrative Coordinator

    4 weeks ago

    Austin, Texas, United States City of Austin Full time

    Job SummaryWe are seeking an experienced Administrative Specialist to provide administrative support to the HR and Finance Divisions at the City of Austin.Key ResponsibilitiesProvide administrative support to the HR and Finance Divisions, including maintaining various calendars, recruiting event calendar, division vehicle uses sign-in/out, and maintenance...

  • Administrative Coordinator

    4 weeks ago

    Austin, Texas, United States City of Austin Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Specialist to provide administrative support to the HR and Finance Divisions. The successful candidate will serve as the HR/Finance Single Point of Contact (SPOC) and be responsible for coordinating mail and package deliveries, preparing memos and correspondence, and managing...

  • Austin Litigation Associate Attorney

    1 month ago

    Austin, Texas, United States Alchemy Legal Full time

    Job OpportunityAustin-based law firm Alchemy Legal is seeking a skilled Litigation Associate Attorney to join our Business Litigation and Dispute Resolution Practice Group.The ideal candidate will possess strong writing and oral communication skills, with the ability to learn new substantive legal topics as needed. They will have knowledge of federal and...

  • Cleaning Team Member in Austin

    1 month ago

    Austin, Texas, United States Office Pride Full time

    Join Our Team of Dedicated Cleaning ProfessionalsWe are seeking a reliable and detail-oriented individual to join our team as a Cleaning Team Member in Austin. As a key member of our team, you will be responsible for maintaining a clean and safe environment for our clients.Key Responsibilities:Perform basic cleaning duties such as sweeping, mopping, dusting,...

  • Full Time Physician Assistant or Nurse Practitioner

    3 weeks ago

    Austin, Texas, United States American Family Care North Austin Full time

    American Family Care North Austin is seeking a board-certified physician assistant or nurse practitioner to join our team at our North Austin clinic.Key Qualifications:Board certified mid-level provider with unrestricted Texas medical and DEA licenseComfortable seeing ages six months and upSkilled in performing minor office procedures and confident in...

  • Legal Administrator

    4 weeks ago

    Austin, Texas, United States Jobot Full time

    This is an exciting opportunity to join Jobot, a leading player in the legal industry, as a Full Time Legal Admin. We're looking for a professional with a strong background in administration and a keen understanding of the legal aspects of the finance industry.ResponsibilitiesAssist with the preparation and review of legal documents, such as contracts,...

  • Administrative Support Specialist

    4 weeks ago

    Austin, Texas, United States City of Austin Full time

    About the RoleWe are seeking a highly skilled and experienced Administrative Senior to join our team at the City of Austin. As an Administrative Senior, you will provide administrative support on projects by researching and compiling data, distributing and reconciling petty cash requests, and monitoring and tracking interdepartmental documents.Key...