Program Operations Coordinator

2 weeks ago

Washington, United States The Aspen Institute Full time

About The Aspen Institute

The Aspen Institute is a renowned global nonprofit organization dedicated to fostering a free, just, and equitable society. Established in 1949, the Institute has been a catalyst for change through dialogue, leadership, and action, addressing the most pressing challenges faced by communities both in the United States and globally. With its headquarters in Washington, DC, and a campus in Aspen, Colorado, the Institute boasts an extensive international network of partners.

Commitment to Diversity, Equity & Inclusion

In pursuit of our mission for a more equitable society, we are committed to actively promoting the principles of diversity, equity, and inclusion in all aspects of our work, including recruitment, compensation, training, and staff advancement. We aspire to be a leader in this commitment and to learn from others in the field. For more information about our dedication and recent initiatives aimed at fostering a diverse and inclusive environment, please visit our website.

Program Overview

The Religion & Society Program at the Aspen Institute recognizes the significance of our multi-religious, multi-racial, and multi-ethnic world. Launched in 2012, this program drives change by convening, catalyzing, and researching the intersections of religion, culture, and justice. Our goal is to enhance the understanding of religion's role in promoting equity and the common good, bridging the gap between ideas and tangible impact.

Position Summary

The Operations Manager will operate under the direction of the Deputy Director, providing centralized operational, financial, and administrative oversight for the Religion & Society Program (RSP). This role demands exceptional time management and communication abilities, advanced proficiency in Excel, a solid understanding of basic information technology and database systems, as well as familiarity with accounting and bookkeeping practices.

Key Responsibilities

Financial Management

  • Oversee program budget and accounting processes.
  • Prepare annual budget drafts and suggest revisions throughout the fiscal year.
  • Handle expense reimbursements and external payments.
  • Maintain up-to-date internal accounting processes using budget software.
  • Update forecasts in financial planning tools.
  • Prepare grant budgets and financial reports for review.

Administrative Duties

  • Conduct operations audits and recommend workflow improvements.
  • Manage daily program budget activities, including expense tracking and vendor payments.
  • Maintain contact information for network members and track key activities.
  • Assist in scheduling meetings and developing agendas.
  • Track donations and manage acknowledgment processes.
  • Organize and maintain program databases.

Operational Support

  • Manage overarching systems for project management and file storage.
  • Oversee contact lists and information strategies in CRM software.
  • Track projects using project management tools.
  • Coordinate team meetings and manage calendars for senior staff.
  • Provide general administrative support as needed.
  • Mentor interns or junior staff on relevant projects.

Event Coordination

  • Organize travel and accommodation for staff attending events.
  • Manage logistics for virtual and in-person programming.
  • Assist in the preparation of meeting materials and participant lists.
  • Serve as a liaison for on-site meetings.
  • Support the planning of major public forums.

Qualifications

  • Bachelor's degree required.
  • 8-10 years of experience in administrative or operations roles.
  • Proven ability to thrive in a fast-paced environment.
  • Exceptional organizational skills with a focus on time management and attention to detail.
  • Strong written and verbal communication skills.
  • Proficiency in MS Office Suite, particularly Excel.
  • Experience with project management and event planning.
  • Willingness to travel as needed.

Benefits

The Aspen Institute offers a comprehensive benefits package, including health, dental, vision, and retirement benefits, along with paid leave.

Equal Opportunity Employer

The Aspen Institute is an Equal Opportunity Employer and adheres to all applicable laws. All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, or any protected status.

  • Program Operations Coordinator

    2 weeks ago

    Washington, United States The Aspen Institute Full time

    The Aspen InstituteThe Aspen Institute is a renowned global nonprofit organization dedicated to fostering a free, just, and equitable society. Established in 1949, the Institute has been a catalyst for change through meaningful dialogue, visionary leadership, and impactful action aimed at addressing the most pressing challenges faced by communities both in...

  • Program Operations Coordinator

    2 weeks ago

    Washington, United States The World Bank Group Full time

    Position Overview:As a vital member of our team, the Program Operations Coordinator will engage in a variety of essential tasks that contribute to the overall success of our initiatives.Key Responsibilities:Delivering comprehensive administrative assistance to the DECLS team and the Senior Program Manager.Facilitating the organization of bilateral and...

  • Program Operations Coordinator

    2 weeks ago

    Washington, United States United States Holocaust Memorial Museum Full time

    About the Organization The United States Holocaust Memorial Museum is a nonpartisan institution established by the US Congress, serving as a national memorial dedicated to the victims of the Holocaust. The Museum aims to educate individuals from diverse backgrounds and international audiences about the history and lessons of the Holocaust. It focuses on...

  • Program Operations Coordinator

    2 weeks ago

    Washington, United States United States Holocaust Memorial Museum Full time

    About the OrganizationThe United States Holocaust Memorial Museum is a federally chartered, nonpartisan institution established by the US Congress to serve as America's national memorial to the victims of the Holocaust and an educational institution dedicated to the history and lessons of the Holocaust.The Museum aims to educate individuals from diverse...

  • Nursing Program Operations Coordinator

    4 days ago

    Washington, Pennsylvania, United States Washington & Jefferson College Full time

    Job SummaryUnder general supervision of the Chair of Nursing, incumbents independently coordinate the operational tasks involved in the day-to-day administration of the Department of Nursing.Key ResponsibilitiesServes as a liaison between students, faculty, and department staff with timely and adequate follow up to assure student satisfactionReceives,...

  • Program Analyst

    7 days ago

    Washington, Washington, D.C., United States Advanced Program Analytics Full time

    Job Summary:Advanced Program Analytics is seeking a highly skilled Financial Management Specialist to join our team. As a key member of our organization, you will be responsible for providing financial management support to our programs.Key Responsibilities:Assist in researching and writing responses to financial inquiries and requests for program...

  • Operations Program Coordinator

    2 weeks ago

    Washington, Washington, D.C., United States People Science Full time

    Position OverviewSalary: Our organization, People Science, is in search of a skilled Program Manager to effectively manage the daily operations of our Application Group. The ideal candidate will collaborate closely with designated representatives to assess work requests, prioritize tasks, and devise solutions to ongoing operational challenges. This position...

  • Program Operations Coordinator

    1 week ago

    Seattle, Washington, United States AHRC NYC Full time

    Job OverviewAHRC NYC is seeking a dedicated Part-Time Program Operations Coordinator to support our employment initiatives. This role is vital in ensuring the smooth operation of our supported employment programs.Position Summary:The Program Operations Coordinator will play a key role in overseeing the daily functions of our supported employment services....

  • Operations Security Program Coordinator

    2 weeks ago

    Washington, Washington, D.C., United States ASRC Federal Full time

    Job Description Overview: ASRC Federal Professional Services is in search of a proactive individual with a strong background in Operations Security (OPSEC) program oversight to contribute to the Security Office's mission. The coordinator will be instrumental in managing OPSEC initiatives by formulating policies and facilitating OPSEC operations across...

  • Program Operations Coordinator

    2 weeks ago

    Washington, Washington, D.C., United States Addison Group Full time

    Job OverviewPosition Title: Program Coordinator (Contract)Work Arrangement: HybridSector: Nonprofit/HealthcareCompensation: $20/hourEmployment Duration: Indefinite (with potential for extension or conversion)Weekly Schedule: 37.5 hours, 9:00 AM - 5:00 PMInterview Format: Virtual interview with department leadersAbout the Organization:Our client, a leading...

  • Operations Security Program Coordinator

    1 week ago

    Washington, Washington, D.C., United States ASRC Federal Full time

    Job Description Overview: ASRC Federal Professional Services is in search of a proactive individual with a solid background in Operations Security (OPSEC) program oversight to assist the Security Office. The role involves supporting OPSEC program management initiatives by formulating OPSEC policies and facilitating OPSEC operations across various...

  • Operations Security Program Coordinator

    2 weeks ago

    Washington, Washington, D.C., United States ASRC Federal Full time

    Job Description Overview: ASRC Federal Professional Services is in search of a proactive individual with expertise in Operations Security (OPSEC) program oversight to assist in the Security Office's initiatives. The role involves managing OPSEC program functions by formulating OPSEC policies and facilitating OPSEC operations across various commands....

  • Global Program Operations Coordinator

    2 weeks ago

    Washington, United States America's Future Foundation Full time

    About America's Future FoundationAmerica's Future Foundation is a nonprofit organization dedicated to empowering young leaders through educational programs that promote the principles of limited government, free-market economics, and ethical leadership. Our mission is to cultivate a new generation of leaders who will champion the values essential for a...

  • Residency Program Coordinator

    5 days ago

    Washington, Washington, D.C., United States Howard University Hospital Full time

    Job SummaryHoward University Hospital is seeking a highly organized and detail-oriented Residency Program Coordinator to join our team. The successful candidate will be responsible for coordinating the residency program, ensuring seamless administrative operations, and providing exceptional support to our residents and faculty.Key ResponsibilitiesCoordinate...

  • Program Coordinator

    2 weeks ago

    Washington, Washington, D.C., United States Links Global Full time

    Job OverviewLinks Global is seeking a Program Coordinator for a communication and education initiative aimed at enhancing resilient infrastructure and communities across the U.S., particularly focusing on underserved populations and tribal nations.Key Responsibilities:As a Program Coordinator, your role will encompass the following:Oversee the adherence to...

  • Program Coordinator

    4 weeks ago

    Washington, United States The Global Language Network Full time

    The Global Language Network (GLN) is a small not-for-profit that does a lot with a little. Our mission is to "use language as a tool to help fix our world" and we are hiring a Program Coordinator.We constantly strive to build a Network of Givers, for Givers, by Givers. We are rated #1 Best Language Classes in Washington, DC by Yelp.We are looking for a...

  • Program Coordinator

    4 weeks ago

    Washington, United States The Global Language Network Full time

    The Global Language Network (GLN) is a small not-for-profit that does a lot with a little. Our mission is to "use language as a tool to help fix our world" and we are hiring a Program Coordinator.We constantly strive to build a Network of Givers, for Givers, by Givers. We are rated #1 Best Language Classes in Washington, DC by Yelp.We are looking for a...

  • Program Coordinator GPG

    2 months ago

    Washington, Washington, D.C., United States MEDSTAR HEALTH Full time

    General Summary of PositionMedStar Health is looking for a Program Coordinator at MedStar Georgetown University Hospital in the Neurology department. This position is Monday – Friday from 8:00AM – 4:30PM. The Program Coordinator provides assistance in coordinating administrative functions related to program operations. Coordinates patient intake and...

  • Program Coordinator

    2 weeks ago

    Washington, United States Innovative Life Solutions Inc Defunct Full time

    Job TypeFull-timePosition OverviewAs a Program Coordinator at Innovative Life Solutions Inc, you will play a vital role in ensuring the smooth operation of our services. Your responsibilities will encompass a variety of tasks aimed at enhancing our organizational effectiveness and supporting our clients.Key Responsibilities:Develop and execute thorough...

  • Public Programs Coordinator

    4 weeks ago

    Washington, Washington, D.C., United States The Phillips Collection Full time

    POSITION OVERVIEWThe Public Programs Coordinator assumes a critical administrative role in the Community Engagement Department to ensure the Phillips Collection's public programs operate efficiently and is in alignment with the Phillips's mission and strategic initiatives. The Public Programs Coordinator supports the Head of Public Programs in the...