Bilingual Administrative Support Specialist

1 week ago


Newark, New Jersey, United States Activ8 Full time

A prominent global food distribution organization is actively searching for a Bilingual Administrative Assistant proficient in both English and Chinese to provide essential support within their office environment.

This position is a full-time, direct hire role requiring onsite presence.



Key Responsibilities of the Administrative Assistant Include:
  • Generating and verifying invoices
  • Responding to customer inquiries through various communication channels
  • Fostering strong relationships with clients
  • Conducting data entry and managing database systems
  • Reviewing documentation to extract critical information for inquiries
  • Overseeing purchasing and inventory management
  • Assisting sales teams with their activities as needed


Qualifications for the Administrative Assistant Role Include:
  • An Associate degree in Business or a related discipline, or equivalent professional experience
  • Fluency in English with business-level proficiency in Chinese
  • Open to both entry-level and experienced candidates
  • Demonstrated leadership capabilities in a collaborative team setting, contributing to a positive work environment
  • Flexibility to engage effectively with a diverse range of individuals in a multicultural context
  • Exceptional communication skills (Speaking, Writing, Reading, Listening) and presentation abilities
  • Capability to manage multiple tasks efficiently
  • Attributes such as teamwork, attention to detail, responsibility, punctuality, and self-motivation
  • Proficiency in Microsoft Office applications, particularly Excel


While performing the responsibilities of this role, candidates may be required to engage in various physical activities, including sitting, standing, walking, and lifting items up to 25 pounds, with assistance for heavier items. Additionally, visual acuity for close and distant tasks, as well as depth perception, may be necessary.


Activ8 Recruitment & Solutions / Renaissance Resources Inc. has established itself as a leading recruitment firm in North America, specializing in partnerships with Japanese businesses for over two decades.

Our services are tailored to meet client needs, connecting them with qualified candidates across diverse industries, including Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, and Oil & Gas.

With recent expansions into California and the NYC/NJ area, our coastal offices are now collaborating with clients in Banking, Finance, and Entertainment sectors.

We prioritize a personalized approach, ensuring a comprehensive understanding of your background and career aspirations.

Direct applicants only. We do not accept resumes from third-party organizations or other recruiters.

All candidates will undergo a screening process to verify their qualifications, including criminal background and Social Security verification. Only those deemed qualified will be contacted.

If we are unable to reach you within a reasonable timeframe, your application may be removed from consideration.



  • Newark, New Jersey, United States Activ8 Full time

    A prominent global food distribution organization is in search of a Bilingual Administrative Assistant proficient in both English and Chinese to provide essential support within their operational framework. This position is a full-time, direct hire role that requires onsite presence. Key Responsibilities of the Administrative Assistant Include:Generating and...


  • Newark, New Jersey, United States Public Service Enterprise Group Inc Full time

    Job SummaryThe Administrative Support Specialist is responsible for providing high-level administrative support to a Vice President, ensuring the smooth operation of the department and contributing to the overall success of the organization.Key ResponsibilitiesPerform a wide range of administrative tasks, including typing, filing, and data entry.Screen,...


  • Newark, New Jersey, United States BRICK Education Network Full time

    About the RoleThe BRICK Education Network is seeking a dedicated and bilingual Teacher Associate to support our mission of providing high-quality education to students. As a key member of our team, you will play a vital role in ensuring the academic success and personal development of our students.Key ResponsibilitiesTranslate educational materials for...


  • Newark, New Jersey, United States Catholic Charities of the Archdiocese of Newark Full time

    Job SummaryCatholic Charities of the Archdiocese of Newark is seeking a highly organized and detail-oriented Administrative Support Specialist to provide administrative support to the Refugee Support Services program.Key ResponsibilitiesClient Communication: Assist Intake Coordinator and Case Workers with client communication, ensuring timely and effective...


  • Newark, New Jersey, United States Activ8 Full time

    A leading food distribution company, Activ8, is seeking a highly skilled Bilingual (English / Chinese) Administrative Assistant to join their team in the Newark area. This is a full-time, direct hire onsite position that requires strong administrative support for the company's office. Key Responsibilities: Provide administrative support to the office team,...


  • Newark, New Jersey, United States Collaborative Support Programs Full time

    Collaborative Support Programs of New Jersey is seeking 4 dedicated OVERNIGHT (4pm - 7am) Outreach Specialists to serve the Newark area. Under the guidance of the Deputy Director, the Outreach Specialist will play a crucial role in locating and engaging unsheltered homeless individuals through proactive street outreach initiatives.The Outreach Specialist is...


  • Newark, New Jersey, United States Collaborative Support Programs Full time

    Collaborative Support Programs is seeking 4 Overnight Outreach Specialists to serve the community. Under the guidance of the Deputy Director, the Outreach Specialist will focus on locating and engaging unsheltered homeless individuals through proactive street outreach efforts. This role emphasizes building trust and rapport with individuals facing...


  • Newark, New Jersey, United States Collaborative Support Programs Full time

    Job SummaryCollaborative Support Programs is seeking a dedicated and compassionate Community Outreach Specialist to join our team. As an Outreach Worker, you will play a vital role in identifying and connecting unsheltered homeless individuals with essential services and resources.Key ResponsibilitiesConduct direct street outreach activities to identify and...


  • Newark, New Jersey, United States BRICK Education Network Full time

    About the RoleThe BRICK Education Network (BEN) is seeking a highly skilled and dedicated Teacher Associate to support our mission of providing a high-quality, nurturing education to students from diverse backgrounds. As a key member of our team, you will play a vital role in ensuring the academic success and personal development of our students.Key...


  • Newark, New Jersey, United States The GEO Group, Inc. Full time

    About The GEO Group, Inc.The GEO Group, Inc. is a leading provider of correctional and community reentry services. Our company is committed to providing a stable and supportive work environment for our employees.Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As an Administrative Coordinator, you...


  • Newark, New Jersey, United States PT Solutions Physical Therapy Full time

    Job Overview & Responsibilities:At PT Solutions Physical Therapy, we are seeking a highly skilled and experienced Front Office Supervisor to join our team. As a key member of our front office operations, you will play a critical role in ensuring the smooth day-to-day functioning of our clinics.Key Responsibilities:Front Office Engagement: Foster a positive...


  • Newark, New Jersey, United States Topaz HR Advisory Full time

    Job Title: Sales Support SpecialistCompany: Topaz HR AdvisoryPosition Overview: The Sales Support Specialist is essential in assisting the sales team by managing administrative functions, addressing customer inquiries, processing transactions, and ensuring seamless communication between the sales division and other internal teams. This role demands...


  • Newark, New Jersey, United States Synergy Interactive Full time

    Senior Executive Support SpecialistHybrid PositionContract OpportunityCompensation: $60 - $65 per hourRole Overview:We are in search of a meticulous and proactive Senior Executive Support Specialist to deliver extensive assistance to our executive leadership team. This position requires outstanding interpersonal abilities, a keen eye for detail, and the...


  • Newark, New Jersey, United States Avispa Technology Full time

    Job OverviewPosition: Executive Support SpecialistA prominent audio content organization is in search of an Executive Support Specialist. The successful applicant will be responsible for managing the calendar of high-level executives, including the coordination of intricate internal and external meetings while considering various global time zones. The ideal...


  • Newark, New Jersey, United States Collaborative Support Programs Full time

    Collaborative Support Programs of New Jersey (CSPNJ), a nonprofit organization dedicated to mental health, is seeking Crisis Support Wellness Facilitators for our Newark location. Under the guidance of the Program Manager, the Crisis Support Wellness Facilitator will deliver essential support services to ensure guests experience a fulfilling and constructive...


  • Newark, New Jersey, United States Rishabh RPO Full time

    Job OverviewPosition Title: Senior Executive Support SpecialistLocation: Newark, NJContract Duration: 9 months +Compensation: $68 per hourWork Arrangement: Hybrid (2 days onsite per week)Role Summary:The Senior Executive Support Specialist will play a crucial role in providing comprehensive administrative assistance to senior leadership within the...


  • Newark, New Jersey, United States Collaborative Support Programs Full time

    Job SummaryCollaborative Support Programs is seeking a dedicated and compassionate Outreach Worker to join our team. As an Outreach Worker, you will play a vital role in identifying and connecting unsheltered homeless individuals with essential services and resources.Key Responsibilities:Conduct direct street outreach activities to identify and engage with...


  • Newark, New Jersey, United States BRICK Education Network Full time

    About BRICK Education NetworkThe BRICK Education Network (BEN) is a pioneering organization dedicated to revolutionizing public education. Our mission is to provide a high-quality, nurturing education that equips students with the skills and knowledge to succeed in an ever-changing world.Job SummaryWe are seeking a highly motivated and dedicated...


  • Newark, New Jersey, United States Collaborative Support Programs Full time

    Position Overview: Collaborative Support Programs is seeking dedicated Overnight Outreach Workers to assist in addressing the needs of unsheltered individuals in the community. This role involves engaging with individuals experiencing homelessness through direct outreach efforts.Key Responsibilities:Conduct outreach activities to locate and connect with...


  • Newark, New Jersey, United States Collaborative Support Programs Full time

    Job Summary:CSPNJ is seeking a highly motivated and compassionate Outreach Worker to join our team in the City of Newark. As an Outreach Worker, you will play a critical role in identifying and connecting unsheltered homeless individuals with essential services and housing.Key Responsibilities:Conduct direct street outreach activities to identify and engage...