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Talent Publicist Assistant

2 months ago

Los Angeles, California, United States Circa - IPG DXTRA Full time
Job Title: Talent Publicist Assistant

We are seeking a highly skilled and organized Talent Publicist Assistant to join our team at Circa - IPG DXTRA. As a key member of our team, you will be responsible for providing administrative support to our publicists and clients, ensuring seamless communication and coordination of their schedules, press clippings, and media impressions.

Key Responsibilities:
  • Maintain and coordinate the busy schedules of three publicists and their clients, ensuring timely and efficient communication.
  • Monitor press clippings for clients, track media impressions, and create coverage reports and grids to analyze and optimize their media presence.
  • Collaborate with the team to select promotional clip suggestions and brainstorm pitch angles to secure media coverage.
  • Handle incoming press requests and pitch stories to media outlets, ensuring timely and effective responses.
  • Update and maintain media lists, ensuring accuracy and relevance.
  • Review and edit press materials, including press releases and alerts, to ensure accuracy and consistency.
  • Ensure press kits are current and up-to-date.
  • Respond to client and industry interactions via phone and email, providing exceptional customer service.
  • Create and edit client press schedules, ensuring timely and efficient communication.
  • Connect press phone interviews for clients, ensuring seamless coordination.
  • Provide administrative support, including setting up conference calls, meetings, taking notes, and managing expenses.
  • Book travel arrangements and create detailed travel itineraries for clients and publicists.
Requirements:
  • Bachelor's degree in public relations, communications, or a related field.
  • 1-2 years of related experience, preferably in publicity or talent agency.
  • Exceptional verbal and written communication skills, with proficiency in AP style.
  • Demonstrated ability to manage multiple tasks in a fast-paced environment, meeting deadlines and prioritizing tasks accurately.
  • Positive, team-oriented attitude, with a strong sense of responsibility and ownership.
  • Self-directed, proactive, and eager to learn, with a desire for a long-term career in entertainment publicity.
  • Knowledge and interest in music, sports, and new media.
About Us:

Circa - IPG DXTRA is the preeminent integrated marketing and communications agency in global entertainment. We represent over 500 prominent and influential musicians, actors, producers, directors, content creators, and athletes, creating distinctive integrated marketing campaigns for top brands and Fortune 500 companies.

We are a creative communications agency with insider access, influencing trends and sparking meaningful conversations. Our unique position and insight allow us to deliver the best of brand marketing with the best of entertainment strategies.

We are an equal opportunity employer, valuing diversity and committed to creating an inclusive work environment. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.