Administrative Support Specialist
1 week ago
Leprino Foods is seeking an Administrative Assistant II to join our Corporate Administrative team in Denver. As a key member of our team, you will provide administrative support to the Tech Services division, ensuring seamless operations and exceptional customer service.
Key Responsibilities- Create, edit, and distribute reports, documents, spreadsheets, and presentations.
- Distribute incoming, outgoing, and interdepartmental mail.
- Screen internal and external phone calls for VPs and Directors by taking detailed messages, elevating, and acting on important information promptly.
- Participate in special projects by planning and coordinating presentations, disseminating information, and organizing special meetings and events.
- Manage calendars and schedules, arrange appointments, and coordinate international and domestic travel, including passports and visas.
- Facilitate and reconcile expense transactions, prepare and submit expense reports for core leaders, identify and code purchase orders, and maintain and replenish department supplies.
- Provide backup support to other corporate office administrative personnel.
- Maintain the emergency telephone contact list and officers address/phone list.
- Prepare and maintain archive files.
- Anticipate needs and make decisions accordingly.
- Coordinate weekly or monthly meetings, prepare agendas, circulate minute notes, and ensure action item follow-ups.
- Lead and organize logistical arrangements for division and department meetings and events.
- Collaborate with other Executive and Administrative Assistants to plan large and/or recurring meetings.
- Build and maintain rapport by collaboratively responding to and coordinating various customer requests from employees, senior management, LFC customers, and vendors.
- Serve as a resource for other team members, providing guidance and recommendations.
- A High School Diploma or a GED.
- Seven (7) years of administrative experience.
- Proficiency in Office365 applications (Outlook, Word, Excel, PowerPoint).
- Hold a Notary Public designation.
- Experience with coordinating and booking of international travel.
- Previous experience providing executive-level support.
Leprino Foods celebrates and supports diversity. We believe in equal opportunity and do not discriminate on the basis of race, religion, ethnicity, national origin, gender, sexual orientation, age, marital status, veteran status, or disability. We know we are better together and are committed to creating an inclusive and supportive culture that uses the unique talents, experiences, background, and perspectives of each individual employee.
What We OfferA chance to be part of a global team of individuals passionate about producing and delivering high-quality products that help feed and nourish families around the world. Leprino Foods could not be where it is today without our incredible employees. That is why we share in our success together by rewarding you for your hard work. Hiring great people who are in it for the long run is our goal. Through competitive salaries and bonuses, life, medical/dental/vision coverage, voluntary benefits, employee assistance programs, wellness incentives, tuition assistance, vacation, ten paid holidays, sick time, paid parental leave, annual merit increases, as well as the LFC Profit-Sharing & 401(k) plan. Your impact will be noticed and rewarded, as you seek to further our company, our customers, and one another.
Our StoryLeprino Foods history dates back over 70 years, when Jim Leprino first started making small batches of mozzarella for local markets and eateries in the Little Italy neighborhood of Denver. Weve grown a bit since then. Today, Leprino Foods is the worlds largest manufacturer of mozzarella and lactose, and a leading producer of whey protein. Still owned by Jim and the Leprino family, our sights are set to be the Worlds Best Dairy Food and Ingredient Company. To help us achieve that bold vision, were looking for our secret ingredient: You. A motivated team member who is the best at what you do.
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