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Administrative Coordinator

2 months ago

Brooklyn, New York, United States Anywhere Real Estate Full time
About the Role

We are seeking an experienced Administrative Assistant to join our team at Anywhere Real Estate. As a key member of our office support team, you will provide high-level administrative support to our Senior Managing Director, Office Manager, and Agents.

Key Responsibilities
  • Provide exceptional administrative support, including answering calls, screening calls, taking accurate messages, and providing information to callers.
  • Work closely with the Office Manager to process transaction paperwork for sales and rentals, including tracking and filing vital paperwork and scanning checks as needed.
  • Handle all office-related invoices, submit to the Office Manager and/or SMD for approval, and process payments through the Finance Department.
  • Prepare and type board packages, mailing labels, and other documentation.
  • Be proficient in all Corcoran's proprietary systems to assist Agents with questions or require assistance using those systems.
  • Perform basic operational tasks, including changing toners in office printers and copiers.
  • Update all new office exclusive listing activity and issue weekly and monthly spreadsheet reports on exclusives.
  • Attend Sales Meetings (virtually) and produce accurate minutes for distribution.
  • Assist the SMD with submission of monthly expense reports.
  • Receive, sort, and route mail, email, and voice messages accurately and efficiently to the appropriate party.
  • Process outgoing USPS mail, UPS, and messenger services.
  • Coordinate with the Facility team on repairs.
  • Provide general administrative duties, including typing, filing, copying, faxing, mailings, and ordering office supplies.
Requirements
  • Bachelor's degree or equivalent; may consider candidates without a degree given applicable work experience.
  • 1+ years of experience in a customer-centric business environment with administrative duties.
  • Proficiency in Microsoft Office Suite.
  • Excellent interpersonal skills, both verbal and written.
  • Diligent with excellent organization skills.
  • Ability to interact with both internal and external customers at all levels.
  • Professional demeanor and ability to defuse difficult situations in a calm manner.
  • Ability to prioritize and be flexible with changing business needs in a high-paced team environment.
  • Physically able to bend, stoop, climb, walk, and lift & carry heavy objects (up to 20 lbs).
About Us

Anywhere Real Estate is a leading real estate company with over 120 offices and 5,000 independent salespersons across the US. We are committed to diversity, equity, and inclusion, and strive to create a culture of belonging that empowers everyone's next move.

We are proud to be recognized as one of the World's Most Ethical Companies, a Great Place to Work, and a Top Female Friendly Company. Join our team and be part of a dynamic and innovative organization that is shaping the future of real estate.