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Senior Administrative Coordinator

2 months ago

Little Falls, New Jersey, United States Techlink Systems Full time
Job Overview

Position Title: Senior Administrative Coordinator
Client: TechLink Systems

Work Arrangement: Onsite
Contract Type: Temporary with potential for extension
Working Hours: Standard business hours
Compensation: Competitive hourly rate

Key Responsibilities
  • Delivering high-level, confidential administrative assistance to the Vice President of Human Resources, which includes managing inquiries from various stakeholders, prioritizing tasks, and facilitating communication with the HR team.
  • Overseeing the formulation and administration of the Division's financial plan, ensuring meticulous budget management.
  • Handling finance and accounts payable processes efficiently, ensuring timely and accurate transaction processing.
  • Providing analytical and administrative support for special initiatives related to the Division and broader organizational operations.
  • Gathering and analyzing data from diverse sources, preparing comprehensive reports and spreadsheets to aid in strategic decision-making.
  • Responding to inquiries on the main HR line and directing them to the appropriate personnel.
  • Maintaining professional interactions with all internal and external parties, demonstrating discretion and efficiency.
  • Creating and delivering accurate correspondence, presentations, and reports using advanced software tools.
  • Updating and maintaining organizational charts for the University.
  • Ensuring confidentiality in all communications and information handling.
  • Managing office supply inventory with a focus on cost-effectiveness.
Required Qualifications
  • Bachelor's degree from an accredited institution.
  • A minimum of three years of experience in providing executive-level administrative support.
  • Exceptional analytical and project management capabilities.
  • Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Visio, and Word).
  • Strong written and verbal communication skills, along with excellent interpersonal abilities.
Preferred Qualifications
  • Experience with Workday HCM/Finance and Adaptive Insights.
  • Advanced skills in Excel, including formulas, pivot tables, and VLOOKUPs.
  • Strong organizational skills with meticulous attention to detail.
  • Ability to foster collegial relationships with various stakeholders.
  • Experience in higher education or non-profit HR settings.
  • Comfortable working in ambiguous situations.
Work Experience
  • At least three years of experience in high-level administrative support roles.
Education/Training
  • Bachelor's degree from an accredited institution.