Administrative Support Specialist

4 days ago


Little Falls, New Jersey, United States Atrium Staffing Full time

Atrium Staffing is seeking an Administrative Support Specialist to join their team. The ideal candidate will have 2-3 years of experience in administrative support and be well-organized with strong attention to detail. They will be responsible for maintaining the marketing event calendars, analyzing and providing metrics, and organizing summaries to appropriate parties. The successful candidate will have in-depth knowledge of Salesforce and be proficient in using Microsoft Office Suite, particularly strong in Excel with experience using graphs and v-lookups.

Responsibilities:

  • Create, edit, and modify CRM/Salesforce account and contact details regularly.
  • Run CRM/Salesforce reports as needed.
  • Enter and update all CRM/Salesforce information provided by the sales team.
  • Prepare and send customer price quotes.
  • Coordinate and organize all aspects of PHA trade shows, sales meetings, and customer events and presentations.
  • Oversee storage of booths, exhibits, and event-related materials and documents.
  • Ensure that sales, marketing, and promotional materials, giveaways, samples, and other consumables are available.
  • Coordinate and manage media plans, adhere to budgets and terms of print and digital media contracts, submit artwork and material according to marketing objectives and schedules.
  • Review and analyze company ad engagements, company web page traffic, internet inquiries, sample requests, customer feedback, and issue reports.
  • Carry out marketing mail merges/mass-mailers to designated distribution lists.
  • Oversee the organization, communication, and archiving of marketing, technical, and promotional records.
  • Process ad/promo, show/expo, and other marketing invoices with the finance/accounting department.
  • Process and complete project assignments from time to time as requested by the PHA Management team.
  • Coordinate travel arrangements for PHA team members as requested.

Qualifications:

  • 2-3 years of experience in administrative support.
  • Well-organized and quick to adapt.
  • In-depth knowledge of Salesforce.
  • Strong attention to detail.
  • Proficient in using Microsoft Office Suite, particularly strong in Excel with experience using graphs and v-lookups.
  • Good and clear communication skills.
  • Proactive and strong with follow-up.

Education Requirements:

  • Associate's degree is required.

Benefits:

  • Hybrid work model.
  • Medical, dental, and vision.
  • 401K with match.
  • PTO.


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