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Administrative Operations Coordinator

2 months ago

Austin, Texas, United States Intiva Health Full time
Position Overview

Intiva Health is seeking a dedicated administrative professional to enhance our operational efficiency. This role is essential in ensuring the smooth functioning of our office environment.

Key Attributes: The successful candidate will exhibit a dynamic personality, exceptional organizational capabilities, and a keen eye for detail, along with strong verbal and written communication skills.

Core Responsibilities:

  • Manage Incoming Communications: Handle phone calls and general inquiries, directing them to the appropriate team members as necessary.
  • Schedule Coordination: Organize meetings by assessing availability across various departments and with external partners.
  • Resource Organization: Develop and uphold systems to ensure that files and office supplies are systematically arranged and readily accessible.
  • Visitor Liaison: Serve as the primary contact for guests visiting the office.
  • Policy Communication: Inform staff about new procedures, guidelines, and regulations.
  • Support Executive Operations: Arrange travel, process expense reports, and manage communications for senior management as required.

Qualifications:

  • High school diploma or equivalent
  • 1-2 years of experience in an administrative role, such as secretary or receptionist, is preferred
  • Excellent organizational, communication, and time-management skills
  • Ability to thrive in a fast-paced work environment
  • Positive and energetic demeanor
  • Resourceful, creative, and adept at problem-solving
  • Familiarity with standard office equipment (e.g., printers, fax machines, projectors)
  • Proficient in Microsoft Office Suite, particularly Excel and PowerPoint

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