Administrative Assistant
4 weeks ago
StateJobsNY is seeking an experienced Administrative Assistant to support the NYS Weatherization Assistance Program (WAP) Central office staff and the Program at large. The successful candidate will be responsible for performing a variety of administrative duties, including data gathering, report preparation, and communication with stakeholders.
Key Responsibilities
Gather, compile, and prepare data from manual or automated files and other sources for various reports, publications, records, or other external or internal communications
Formulate informed responses (both written and telephonic) to questions concerning the operation of the unit or program area, requiring extensive knowledge of the program
Resolve work problems as they arise
Review forms and applications and make appropriate determinations
Coordinate arrangements for meetings, courses, and other gatherings, arrange for rooms, take attendance, and ensure that appropriate materials and equipment are available
Work in the Statewide Financial System to process Prequalification Assessment, assisting in contract processing, and pulling reports
Maintain current templates and forms used by the unit
Maintain efficient workflow
Input DOE grant information into the Performance and Accountability for Grants in Energy (PAGE) site for reporting and application purposes
Input contracts and expenditures information into internal Weatherization database
Assist in updating manuals and process documents
Assist in formatting documents
Open, read, route, and distribute all incoming mail or other materials
Answer routine phone inquiries and/or routes to appropriate program unit supervisor
Manage files, maintain, and organize filing system(s) for electronic and paper documents
Convert documents into electronic files as needed
Manipulate/compile documents or forms in Adobe Acrobat Pro
Coordinate with ITS regarding computer issues
Maintain inventory and ordering office supplies and equipment
Operate office equipment such as printers, scanners, and copiers; and arrange for repairs when equipment malfunctions.
Compose and distribute meeting notes, correspondence, and reports
May act as a proxy to complete and submit travel requests and/or expense reports in SFS as requested for program management staff
May supervise if necessary and as unit staffing allows
Requirements
One year of clerical experience
Must be reachable on the New York State Civil Service eligible list
70.1 Transfer Qualifications: One year of permanent or contingent permanent service in an eligible title for transfer determined to be similar by Civil Service
A list of approved titles is available through Civil Service GOT-IT
It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume/email submission. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.
Additional Information
Please provide a current resume. If you are applying from Indeed, please indicate the location of the position and paste the job duties into your reply.
NYS Homes and Community Renewal (HCR) is committed to fostering a culture of diversity, equity, inclusion, and accessibility. Our work would not be possible without the diverse backgrounds, experiences, ideas, and abilities of our employees. HCR is committed to developing a workforce which represents the diverse population of New York State. HCR embraces a diverse and inclusive work environment by encouraging all individuals, including those with disabilities, to apply to open positions at the agency.
Some positions may require additional credentials or a background check to verify your identity.
-
Administrative Assistant
4 weeks ago
Albany, New York, United States Health Research Full timeJob DescriptionWe are seeking an Administrative Aide to provide administrative support for the Bureau Director and Assistant Director and other staff within the AIDS Institute's Bureau of HIV/AIDS Epidemiology.The successful candidate will provide administrative support, including managing the Bureau Director's calendar, coordinating schedules and Bureau...
-
Administrative Assistant I
1 month ago
Albany, New York, United States NY CREATES Full timeAbout NY CREATESNY CREATES is a leading organization in the field of advanced electronics, R&D, and high-tech innovation. With a strong presence in the industry, we are committed to driving progress and creating opportunities for growth.Job DescriptionWe are seeking a highly skilled and organized Administrative Assistant I to join our team. The successful...
-
Administrative Assistant
1 month ago
Albany, New York, United States Brothers That Just Do Gutters - Capital District Full timeJob OverviewAs a key member of our team, the Part Time Administrative Assistant will play a vital role in ensuring the smooth operation of our front office. This is an exciting opportunity to join a dynamic and growing company, where you will have the chance to develop your skills and contribute to our success.Key ResponsibilitiesProvide exceptional customer...
-
Albany, New York, United States Aspire Behavioral Health & DD Services Full timeJob SummaryAspire Behavioral Health & Developmental Disabilities Services is seeking a highly skilled and organized Administrative Assistant to support the BHCC Clinical Director. The ideal candidate will possess excellent communication and interpersonal skills, with the ability to work independently and as part of a team.Key Responsibilities:Provide...
-
Administrative Assistant
4 weeks ago
Albany, New York, United States State of New York Full timeWe are seeking a highly skilled Administrative Assistant - Keyboarding Specialist to join our team at the State of New York. In this role, you will be responsible for accurately entering material submitted by State agencies for the State Register, New York's rulemaking notification publication.The successful candidate will have a strong background in...
-
Administrative Assistant
1 month ago
Albany, New York, United States New York State Full time**Job Summary**The Office Assistant 3 Human Resources will be responsible for a wide range of activities within Labor & Employee Relations, and/or Personnel Services. The various duties may include the following:Utilizing appropriate manuals, such as the Civil Service Attendance and Leave Manual, to conduct research for matters dealing with leave-related...
-
Program Administrator
4 weeks ago
Albany, New York, United States StateJobsNY Full timeJob SummaryWe are seeking a highly organized and detail-oriented Program Administrator to join our team. As a key member of our staff, you will provide administrative support to our programs and ensure the smooth operation of our office.Key ResponsibilitiesProvide administrative support to program staff, including coordination of meetings, travel...
-
Administrative Supervisor
1 month ago
Albany, New York, United States StateJobsNY Full timeJob SummaryThe ideal candidate will have legislative or political experience or knowledge, with strong administration and organizational skills, the ability to multitask, and effective communication skills. A bachelor's degree is preferred but not required. The successful candidate will support all administrative tasks, supervise day-to-day functions, and...
-
School Administrator
4 weeks ago
Albany, New York, United States Ithaca City School District Full timeJob Summary:The School Administrator will provide instructional leadership to staff, including academic and curriculum planning, review, and implementation, as well as professional development. This role is responsible for building administration and the safety and welfare of both students and staff.Key Responsibilities:Provides instructional leadership to...
-
Safety Administrator
4 weeks ago
Albany, New York, United States Environmental and Safety Solutions, Inc. Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Safety Administrator to join our team at Environmental and Safety Solutions, Inc. This is a fantastic opportunity to work with a dynamic and growing company that provides health and safety, engineering, environmental technical, and management services to businesses throughout the United...
-
Medical Assistant
1 month ago
Albany, New York, United States Trinity Health Full timeJob Summary:Trinity Health is seeking a Medical Assistant to join our team. The successful candidate will provide clinical and administrative support to our physicians and patients. This is a full-time opportunity with a competitive salary and benefits package.Key Responsibilities: Assist physicians with patient examinations and procedures Take vital signs...
-
Administrative Manager
4 weeks ago
Albany, New York, United States University At Albany Full timeJob Summary:The University At Albany seeks an experienced Administrative Manager to provide support to the Department Chair and faculty in ensuring the faculty's greatest effectiveness in their primary roles as teachers and researchers.The successful candidate will provide coordination pertaining to fiscal, personnel, and facilities management, and will...
-
Administrative Support Specialist
4 weeks ago
Albany, New York, United States StateJobsNY Full timeNY HELPS Non-Competitive Minimum Qualifications: Administrative Assistant Trainee 1:High school or high school equivalency diploma. Administrative Assistant Trainee 2:High school or high school equivalency diploma; and one year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of...
-
School Administrator
4 weeks ago
Albany, New York, United States Ithaca City School District Full timeSchool Administrator Job DescriptionThe Ithaca City School District seeks a highly skilled and experienced School Administrator to lead our educational team. As a key member of our administrative staff, you will be responsible for providing instructional leadership to staff, including academic and curriculum planning, review, and implementation, as well as...
-
Albany, New York, United States Russell Sage College Full timeJob SummaryWe are seeking a highly skilled and compassionate Personal Care Attendant and Billing/Office Assistant to join our team at Russell Sage College. This is a unique opportunity to work in a dynamic college environment and contribute to the care and well-being of our participants.Job ResponsibilitiesThe successful candidate will be responsible for...
-
Administrative Support Specialist
4 weeks ago
Albany, New York, United States Cynet Systems Full timeJob OverviewWe are seeking a highly organized and detail-oriented Administrative Assistant to support our client in Albany, NY.The ideal candidate will have three years of experience in similar administrative support positions and advanced Microsoft Excel knowledge, including pivot tables and data analysis.Responsibilities will include:Providing...
-
Administrative Support Specialist
4 weeks ago
Albany, New York, United States University at Albany Full timeJob Summary:The University at Albany seeks a skilled Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide administrative support to our facilities management team, ensuring the smooth operation of our facilities.Key Responsibilities:Provide administrative support to the facilities management team,...
-
Administrative Support Specialist
1 month ago
Albany, New York, United States Empire State Full timeJob SummaryThe Executive Assistant will provide administrative support to the Governor's Office of Semiconductor Expansion Management and Integration (GO-SEMI), an office of New York State's Empire State Development (ESD). The successful candidate will assist the Executive Director in daily operations, including clerical tasks, scheduling, and organizing...
-
Administrative Support Specialist
1 month ago
Albany, New York, United States Northern Rivers Family of Services Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Northern Rivers Family of Services. As an Administrative Support Specialist, you will provide daily administrative support to residential program staff, ensuring the efficient and organized operation of the program.Key...
-
Administrative Support Associate
1 month ago
Albany, New York, United States Albany Medical Center Full timeJob SummaryWe are seeking a highly skilled and detail-oriented Administrative Support Associate to join our team at Albany Medical Center. As a key member of our healthcare team, you will provide exceptional customer service, administrative support, and clinical assistance to patients, families, and healthcare professionals.Key ResponsibilitiesPrepare and...